Letter from Google to Taunton Public Schools

Congratulations on enrolling in the Meet Early Access Program!

Users added in your early access group will have a preview of the features described below. Please note Q&A, and Polls will start rolling out in production this week for G Suite Enterprise and Enterprise for Education plans. Meeting moderators in non-Enterprise plans will stop seeing these features once the rollout starts. Meeting participants in all plans will continue to see these features as long as the meeting moderator is in an Enterprise plan. (Taunton Public School Staff and students are in the Enterprise Plan)

Breakout Rooms will also start rolling out in production this week for G Suite Enterprise for Education plans and will remain available in early access for a few more weeks for all plans.

We'd love to get feedback from you and your users on the Meet early access features and we hope you can share the survey template below with your users.

Thank you,

EAP Team

Google Meet Early Access Features Survey

We hope you are enjoying the early access Google Meet features! Google is looking for your feedback in order to refine these features and make them as useful as possible. Please fill out this survey as soon as possible which collects user satisfaction and general feedback for:

• Background blur

• Breakout rooms

• Polls

• Q&A

• Whiteboard

Polls and Q&As on Google Meet

With large groups participating in video meetings, engaging an audience is difficult without everyone talking over each other. New Q&A and Polling features in Google Meet allow meeting hosts to ask and answer questions and poll participants to get audience feedback and consensus. These features will be available exclusively for users in G Suite Enterprise and G Suite Enterprise for Education plans once they are generally available.

Learn more about Q&A in Meet

Engage participants in meetings by allowing them to ask and upvote questions. Participant Q&A is also great for large meetings when you want to limit interruptions but still want participation from the group.

Create Q&A in Meet on Web Browsers

1. To use the Q&A feature (available to all meeting participants in the meeting), click the Meeting Tools icon in the top right corner of your meeting.

2. Select "Q&A"

3. If you are the moderator of the meeting, you must toggle "Allow questions" on to allow participants to ask questions in the meeting. This option is available in the Q&A panel. Note that by default, question submission will be disabled.

4. Participants can click "Ask a question", type the question, upvote questions, and click “Post”.

5. Moderators will be able to mark a question as answered, hide or delete a question.

6. Following the meeting, if the Q&A feature was used, Moderators will receive an email linking to a Sheet with all Q&A data.

Learn more about Polling in Meet

Engage participants in large meetings with real-time polling. Polling is a simple way to gather data from your audience and share results.

Create Polls in Meet on Web Browsers

1. To create a poll (note: only available to meeting moderators), click the Meeting Tools icon in the top right corner of your meeting.

2. Select "Polls" and click "Start a Poll" to populate the fields with a polling question and multiple choice answers.

3. Once you've finished your poll, you can either Save it (to launch later) or press Launch to post immediately.

4. Once you've launched your poll, you can choose if you'd like everyone in the meeting to see the results or only allow the moderator to see the results.

5. Following the meeting, if the feature was used, moderators will receive an email linking to a Sheet with all polling data.

FAQs

• Will these features be available for users not in the early access group?

  • If the meeting host/moderator has these features, they will be available for all attendees of that meeting during early access. Q&A and Polls will be available exclusively for moderators in G Suite Enterprise and G Suite Enterprise for Education plans once they are generally available.

• Will administrators be able to enable/disable these features during early access?

  • The feature is available to all users in the group enrolled in the early access program.

• Will Q&A and Polls be available after the meeting ends?

  • Following the meeting, the moderator will receive an email with a link to a Sheet containing their polling data.

• Will the moderator be able to delete or hide questions that have been answered during the Q&A?

  • Yes, questions can be hidden or soft deleted (and still available in the export).

• Will participants joining on a mobile device be able to see Q&A and Polls?

  • No, this feature is only available for web browsers during early access.

Learn more about Breakout Rooms

• Moderators have the ability to define up to 100 breakout rooms while on a call on a web browser.

• Participants can join their allocated breakout room, as well as move back and forth between their breakout room and the main room.

• Moderators have the ability to join individual breakout rooms and switch between them.

• Breakout rooms will be available exclusively for users in G Suite Enterprise and G Suite Enterprise for Education plans once it is generally available.

How to Start a Breakout Room as a Moderator of the Meet call

1. Click on the top-right menu (activities) of the Meet call while on a web browser. Please note that this used to be on the bottom-right corner of the Meet call.

2. Select the Breakout Rooms option

3. Next, configure the rooms and participants

4. Click the Create button to invite the participants to their corresponding rooms

Please read the FAQs below for more information.

Updated Breakout Rooms FAQs

• Who can be assigned in Breakout Rooms?

  • Breakout Rooms will be available for everybody with a signed in Google account. As a moderator you need to use the web version of Meet and be logged in with an Enterprise or Enterprise for EDU account. As a participant you can also join via the Gmail apps on Android and iOS, as well as the Meet apps (Android support is currently rolling out).

• Why don’t I see the Breakout room menu option?

  • Only the meeting moderator logged in an Enterprise account or Enterprise account for EDU will see the Breakout Room option while on a web call.

  • Note that the menu option to start Breakout Rooms has moved to the top-right menu (activities) for the final release (instead of the bottom-right overflow menu where it used to be).

• Will administrators be able to enable/disable this feature?

  • No. The feature is available to all users.

• Is there going to be a limit to the number of breakout rooms that can be created

  • There is a maximum limit of 100 breakout rooms.

• Which devices are supported?

  • Breakout Rooms is supported for desktop/laptop web browsers for moderators, and on desktop/laptop web browsers and mobile devices for participants (Gmail App on Android and iOS, Meet App on iOS. The Meet App on Android is coming soon).

• How are meeting creators able to moderate breakout rooms? Will they be able to drop into the different rooms?

  • They can initiate breakout rooms via a button within the Meet call. Yes, they can also jump between the different rooms.

• If a meeting is being recorded, will breakout rooms also be recorded?

  • No, only the main room can be recorded.

• What meeting privileges do breakout room participants have?

  • There are no additional privileges for participants. Only the moderator can create the breakout rooms or move participants between rooms.

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• For adhoc or alias/nicknamed meetings, who will have moderator privileges?

  • In ad hoc or alias/nicknamed meeting spaces, the first user joining will own the space, and will hence have moderator privileges.

Learn more about Whiteboarding in Meet

• Create and present a whiteboard during a meeting

• Join a whiteboard initiated by others during a meeting

• Attach a whiteboard to a recurring meeting

• Share your whiteboard with others to view or edit

Creating a Whiteboard in Meet

To start a whiteboard session, follow the steps below while on a Meet call.

1. Click on the three dot overflow menu in the bottom right corner of the Meet meeting screen

2. Select ‘Whiteboard’ in the menu

3. Select ‘Start a whiteboard’

4. A whiteboard will open in a new tab automatically or in a new window

Whiteboarding FAQs:

1. Does every meeting participant have access to view/edit the whiteboard?

Anyone in the meeting can use the whiteboard. The whiteboard creator is prompted to share access to the whiteboard with meeting participants.

2. Will the whiteboard be available after the meeting?

Whiteboards are available for you and sharing recipients in Google Drive and the Jamboard application. Meeting participants who are given access to the whiteboard also receive an email with a link to the whiteboard.

3. Will the moderator create the whiteboard?

Anyone in a meeting can create a whiteboard and share it with all meeting participants.

4. Will you be adding more features to Jamboard Web (i.e. the whiteboard accessed from Meet)

Yes, and ideally based on your feedback! Please keep your eyes peeled for an upcoming email with a brief survey for feedback on your experience.

Tuesday's ClassLink Academy Webinar- 9/30/2020 is...

ClassLink for Teachers: Technology Tools to Support Remote Learning.

This webinar is not specific to ClassLink, but, instead, I will be highlighting of a variety of tools to support remote learning efforts!

As always, Classlink webinars are recorded and accessible in the Academy apps on your My Apps screen, but if you join live, we will be able to address your questions. Register for this webinar in the "Webinars for Instructors" found on your Classlink dashboard (app) as well as our upcoming webinars from the other ClassLink Academy apps.

https://www.classlink.com/academy/instructors