Control of Documents and Records
Control of Site (Security and Up-to-dateness)
Only the webmaster designated and authorized by ZCMC Chief of Hospital is allowed to establish, develop, and make changes in this site. As of March 13, 2016, Dr. Reynaldo O. Joson (ROJ) is designated and authorized as the webmaster of this site.
The webmasters shall secure the passwords of the website.
The webmasters shall observe the hospital policies on confidentiality and privacy of information when posting materials in the website for public consumption.
A webpage shall carry the initials of the webmasters followed a date whenever it is newly created and whenever there are changes made. Example: ROJ@16apr1; 16apr10. The creation and change tag shall be italicized.
There shall be a procedure in indicating that a revision and updating of site has been done.
Example: ROJ@16mar10;16mar17 at the lowest part of the page or section indicates that a revision and updating has been made on March 17, 2016 after its creation on March 10, 2016.
There is also an application in this website for the revision history of every webpage (click on the "more action" icon at the right upper corner of this page).
This website shall be made accessible at all times to all internal and external stakeholders in the sense that it can be visited and read.
There shall be a back-up procedure of this site to prevent loss.
Back-up location: another Google site
Back-up frequency: whenever there are major changes made in the site; even if none, every month.
Currency or up-to-dateness of site shall always be maintained by the webmaster. Revision and updating of site shall be done within 7 days of approved changes and approved addition of pages.
The retention period of this website is five (5) years.
How to Back-up a Google Website
Step 1:
Go to the Google account / website that you wish to back-up.
Click "Manage Site" after clicking the icon - more actions (upper right hand corner).
Click "Publish this site as a template."
Create a file name for the template (any name that you can trace to copy, so jot down the file name you created).
Click "Save."
Close the Google account that contains the website that you wish to copy or back-up in another Google account.
Step 2:
Open the Google account (separate one) that will host the back-up file.
Go to "Sites."
Click "Create."
Click "Browse the gallery." Type in the file name created for the template. In a few seconds, the template will appear in the gallery.
Once the targeted template appeared in the gallery, click on it to select to copy.
Create a file name with a suffix of "bkup." – Example: ZCMCBCP-BKUP
Then click "Create" or save.
Close the Google account that contains the back-up website.
(Note down the file name of the back-up website and its location in your master registry of Google Sites.)
Step 3:
Go back to Google account / website that contains the template for back-up.
Delete the template (if you don't want other people to copy it).
Close the Google account / website.
For your disaster recovery program of websites to be successful:
Make sure you have a master registry of Google Sites that you use to track all your Google Sites including the back-up websites.
Make sure you also have a back-up of this master registry and updated one for that matter in case the original one cannot be located or is destroyed by disaster. Put this back-up copy in another physical location (other than your house or office) or in the cloud (in a secret location).
ROJ@16mar13;16mar16; 16apr11