Freeze workers

It is inevitable that, From time to time, situations will inevitably arise, that will demand of you to tear up an established schedule "in medias res", right in the middle of the term, for which it was supposed to serve you. The most obvious example is an employee calling in sick at the last minute. It is in such situations, that we need to recalculate the daily work appointments for all the remaining employees in order to replace the missing link, while still maintaining consistency within our plan.

The obstacles that we encounter in actually attempting to cope with this type of emergency situation are numerous: 1.There might be employees in our staff, who cannot be allowed to go missing on certain dates (Like doctors who have appointments with their respective patients). 2.While in all likelihood, chances are, that probably, there is a little bit of room for adding a few additional hours of attendance onto the schedules of some of the employees, but there are almost certainly also employees that, at least on the current schedule, already are working enough hours without the added burden of stepping in in for somebody else. 3.Sometimes, we end up being forced to hire help from people outside the company (Or call in reinforcements from a different branch/department of the organisation.) 4.Finally, there are times when we cannot find a suitable replacement, and it actually is the lesser of two evils, to simply operate at a diminished capacity for a short period of time.

Whatever the case my be, a newly revised schedule plan has to be prepared by the time businesses hours resume. The new schedule, however, will have to take into account the preceding work days - those that have already passed according to the regular schedule.

WoShi will make it easy for you to deal with such occasions, as they occur on a regular basis, by utilizing a few easy features that WoShi provides.

Start by freezing the schedule up to the present day. Also, freeze the schedule on those hours, and for those employees, whose plans you do not wish to skew, or generally don't wish to be affected by the unforeseen change of circumstance. This is what the "freeze" function provides for/ is used for. Next, try changing some of the terms for those employees, that are candidates for filling in the sudden unforeseen void. Furthermore, add any additional participating employees in the Master data section, if you intend to involve any extras (from other departments, or through hiring help from the outside).

It is through this process, that you will then be served several alternative plans on how to proceed, each with constraints and requirements slightly differing in detail from the others. It will then be up to you to decide which option works best.

Example:

• • Freezing 11 employees from the beggining of the schedule up to the 13th of July 2016 - It will therefore only be from the 14th of July onward, that WoShi will be allowed to alter the current state of the scheduling solution.

  • Anatoly and Barbara, on the other hand, have, - in the example on the image above - their schedules frozen for the entire duration of the schedule.

Freezing any part of the schedule will always result in an automatic Save of the current scheduling-solution into the archives. All proceeding calculations will then take this archived version as a starting point, while the original version will wait for you in the archives. If you should decide later, to alter the solution from which your post-freeze schedule is to originate, simply go through the following procedure: 1. Click on the "pen" icon on the active schedule, thus entering edit script mode for the schedule. 2. Cancel the freeze, then Save the script. 3. It is then, that you will able to institute a new freeze to a different set of employees/days/shifts...