Q. What Plat am I in?
A. This information can be found on the Wood County Auditors website. You can also look up your address in the attached QuailHollowAddressesandPlats.xls document.
Q. How is the annual dues amount determined? Where does the money go?
A. The budget is prepared to cover the expected coming year's costs. In addition to these costs, Ohio law requires the Board to set aside funds for a reserve “adequate to repair and replace major capital items in the normal course of operations…”. We interpret this to mean enough money to replace all pump equipment in the event of a major failure. The budget, along with every years income and expense breakdown can be found on the "Financials" page.
Q. What kind of processes are in place to prevent fraud/theft from the HOA?
A. We employ a "separation of duties" strategy where the person who writes the checks to pay the bills is different from the person who receives the bills and the bank statements. We also monitor our checking account online for unexpected activity. We inquired about the use of "dual signature" checks but were informed that provides for a false sense of security. Instead the bank suggested we monitor the account and if we are really concerned, look into their Positive Pay feature (which costs money and is a bit overkill for an account of our size).
Q. Can "kids at play" signs or speed bumps or something be installed to discourage speeding through the neighborhood?
A. This is up to the city. We inquired about a "kids at play" sign, here was the response "the general consensus is that the traveling public does not pay attention to such signs and/or it gives a false sense of security to those it is aimed to protect. The decision was reached after talks with the Police and Fire Divisions, Engineering staff and referencing the Manual of Uniform Traffic Control Devices. The signs are not approved for use in the manual.".
Q. Do I need to get permission to put up a fence, shed, deck, pool, or swing set? What about satellite dishes, clotheslines, paint colors, etc?
A. The current deed restrictions list out a number of things (including fences, satellite dishes, pools, etc..) that would require approval of the HOA. But even before the HOA was formed, the deed restrictions stated that you would have needed to contact Dold about these items for approval. In addition, the deed restrictions varies slightly from Plat to Plat. One goal of the HOA once we are all setup will be working to clarify these restrictions into a unified and simplified list. If you are interested in assisting with this process, email us!
Q. Why doesn't the county, township, city maintain the retention areas and pumps?
A. When the subdivision was created, it was specified at that time that the homeowners association would maintain the retention areas. Much like the ponds that big box stores like Home Depot and Walmart are forced to have, the Quail Hollow subdivision was setup with these ponds to manage stormwater. Other sub developments in the area are setup the same way (Pheasant Farms, Cogans Crossing, etc...). See the 2009_02_26_City_of_BG_Letter letter from the City in the "Mailings" link on the left.
Q. Three of the four retention ponds are all owned by homeowners and not the HOA. Why does the HOA need to maintain them?
A. The deed restrictions state that the HOA is responsible for the maintenance of the common areas, including the drainage/retention ponds. If the maintenance of the ponds were left up to the small handful of homeowners, then there would be little to ensure that they were properly maintained. We as a neighborhood benefit from the retention areas, so we must also share in the burden of maintaining them.
Q. I noticed that the HOA was originally setup as a "for profit" organization. Shouldn't we be a "non-profit" organization?
A. Yes, and now we are. When Dold initially setup the HOA, they set it up as a "for profit" corporation. in 2009 we worked to dissolve the for profit and create a new non-profit. Check out the Corporate Filings page for more information.
Q. How can I help?
A. Just sent us an email!