Constitution

Bollington Folk Club Constitution

General

  1. The club shall be known as Bollington Folk Club – hereafter known as “the Club”.
  2. The Club shall be run as a non-profit making organisation dedicated to the provision of live folk music, thereby creating a forum for the celebration of our musical, cultural diversity and heritage.
  3. The Club shall be run by a Committee consisting of not more than six people and not less than two – of whom two may constitute a quorum.
  4. The Committee shall consist of a Chairman, Treasurer, and Secretary. Any two of these posts may be combined if required
  5. Membership of the Committee is at the invitation of the majority of the Committee
  6. There is no fixed term of office, but continuation in post is subject to an annual vote of confidence by the other Committee members
  7. The Committee will meet twice per year to review the Club’s financial position and to determine policy.
  8. The Club will meet each Friday evening. The Dog & Partridge, Bollington, shall be the preferred venue.
  9. This Constitution is available to any member of the club, upon request, and will be published on the Club’s website.

Music Policy

  1. Whilst having at its heart the desire to preserve the acoustic folk music tradition of the British Isles, the club will seek to include music and musicians from a broad spectrum of genres.
  2. One member of the committee (The “Organiser”) will be responsible for the booking of professional artistes.
  3. The judgement of the MC on a Club night shall be regarded as final.

Administration

  1. The Committee will be responsible for the organisation of the Club.
  2. The Committee will receive no remuneration in return for their services to the Club, although they will be entitled to claim for approved out-of-pocket expenses.
  3. Committee members will pay the normal door fee on any Club night.

Membership

  1. The Committee will review the subject of membership, annually.
  2. The Committee has the power to exclude persons from membership on the grounds of their anti-social or rowdy behaviour.

Financial Policy

  1. The Club will aim to break even. It is not run to make a profit.
  2. Entry fees to club nights and guest events will be reviewed annually, or more frequently if deemed necessary, by the committee.
  3. As a contingency, the Club will endeavour to maintain sufficient funds to cover its guaranteed commitments for the following year.
  4. The Club funds will be held in a Treasurer’s account at [bank details]. The signatories will be drawn from the Committee.
  5. The income and expenditure of the club will be monitored by the committee.
  6. Any cash surplus, having regard for clause 20 above , will be applied to the furthering of folk music in the area.

Club Assets

  1. The Club will not acquire / retain assets except such as are necessary in the week-to-week running of the club.

Dissolution of the Club

  1. In the event of the dissolution of the Club, any assets (including cash in hand / at bank) shall be distributed as determined by a Special Meeting of the Committee. Such distribution will, however, be limited to the following :

    1. Settlement of any outstanding liabilities

Then in no specific order :

    1. Donation to organisations with similar aims
    2. Donation to Registered Charities
    3. Distribution to members

Date of Adoption and Implementation

This Constitution was formally agreed and implemented by the Committee at a meeting on 15 March 2013 and is effective immediately

The existence of this Constitution was announced to the membership at the Club night on 15 March 2013 and has been posted on the Club’s website