Verbal reports- thinking on your feet

Post date: Jul 16, 2018 3:38:1 AM

We are often asked to review or research information before attending a meeting.

In the meeting we will be expected to understand and to be able to clearly explain the key points in the information in a verbal report.

Verbal reports should clearly explain to the listener the following points provided in the information:

- The main idea driving the information (What)
- The people involved (Who)
- The places and times mentioned (Where and When)
- You should also be prepared to discuss Why the information is important to you or your team or your company.

Its often useful to use a timeline to provide a framework for the verbal report.

Example:

You are given the following information:

Haruto and Hana are married. They are living and working in Koriyama, about 250km North of Tokyo. Hana is pregnant with their first child, the baby is due 14 September.
They both want Haruto to be with Hana when their baby is born. Haruto will keep working until he hears Hana has gone to hospital to have their baby.
They have drawn up a plan using a timeline to make sure Haruto can be with Hana when the baby is born.
Here is the timeline and the facts for Hana and Haruto.

Your task is to provide verbal reports explaining their plans.

Each verbal report will provide the listener with all the facts and the times they occur.

Report 1:

Create a verbal report explaining Hana's plan using the Time Line and only the Facts for Hana.

Report 2:

Create a verbal report explaining Haruto's plan using the Time Line and only the Facts for Haruto.

Report 3:

How will Haruto know when its time to leave Koriyama?
Use the Time Line and all the Facts for Hana and Haruto to create a verbal report explaining how Hana and Haruto can be together for their baby's birth.