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TABLE OF CONTENTS
TABLE OF CONTENTS
Due to agency restrictions on food for staff, the division generally discourages purchasing of food for meetings and trainings. Before commencing this process, please check in with your supervisor or your team’s operational liaison to ensure funds are available and approved for your request.
If a program team would like to proceed with placing an order, they should reach out directly to vendors to retrieve quotes. Telephone Bid Summary Form is used to retrieve food bids over the phone for orders under $5,000 (USD). Note, you cannot use this form to retrieve quotes for orders over $5,000.
The NYC Department of Education has SOPM guidelines that all employees must follow. Please read the following carefully and thoroughly:
All meetings must be 4.5 hours+ to qualify for a food order
Three competitive and similar bids must be obtained (as an example you can’t ask one vendor to quote you for 5 bagels, and another vendor for 10 breakfast platters)
Costs may not exceed the following amounts, per person (before delivery fees, shipping fees, service fee, etc.):
Breakfast: $5 per person
Lunch: $10 per person
Upon completion of the steps above, please email DECEvents@schools.nyc.gov with all backup paperwork & your budget code line to process the Purchase Order. A Purchase Order Number (PO#) will not be created without all the requirements above.
TIPS FOR PLACING FOOD ORDERS
TIPS FOR PLACING FOOD ORDERS
WHAT IS A TELEPHONE BID SUMMARY FORM?
WHAT IS A TELEPHONE BID SUMMARY FORM?
This form can be completed online after downloading.
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