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PLEASE NOTE THAT ALL THE BUDGET CODE INFORMATION BELOW MATCHES THE CENTRAL OTPS CODE GUDE PROVIDED BY THE NYC DEPARTMENT OF EDUCATION CENTRAL OFFICE.
(PURCHASES ONLY)
BUDGET CODE #302: Charge to this account the cost of purchasing telecommunications equipment including telephone systems, adjunct equipment for these systems, (including telephones, cable, fiber, call accounting systems, voice mail, moves, adds and changes), answering machines, paging devices, fax machines, cellular phones, etc. This also includes the purchase of individual telephone instruments. Such equipment items costing not less than $250 each if tax levy funded and not less than $5,000 for each item if funded with reimbursable dollars are to be charged to this object code.
BUDGET CODE #302: Charge to this account the cost of purchasing telecommunications equipment including telephone systems, adjunct equipment for these systems, (including telephones, cable, fiber, call accounting systems, voice mail, moves, adds and changes), answering machines, paging devices, fax machines, cellular phones, etc. This also includes the purchase of individual telephone instruments. Such equipment items costing not less than $250 each if tax levy funded and not less than $5,000 for each item if funded with reimbursable dollars are to be charged to this object code.
BUDGET CODE #314: Charge to this account the cost of furniture purchased for use in offices or for schools (e.g., desks, chairs, tables, bookcases, cabinets, etc.). Such furniture items costing not less than $250 each if tax levy funded and not less than $5,000 for each item if funded with reimbursable dollars are to be charged to this object code.
BUDGET CODE #315: Charge to this account the cost of equipment for administrative and instructional use including:
Note: Equipment items indicated above that cost not less than $250 each if tax levy funded and not less than $5,000 for each item if funded with reimbursable dollars, are to be charged to this object code.
- IPads, Tablets, Smartboards, etc. except photocopying, duplicating and data processing (information technology) equipment. Also, refer to Object Codes 316, 331 and 332.
- Science and laboratory equipment.
- Shop and home economics equipment.
- Audiovisual equipment (projectors, cameras, recording equipment, radios, language laboratories, compact disc players, etc.).
- Athletic equipment, etc.
Note: Equipment items indicated above that cost not less than $250 each if tax levy funded and not less than $5,000 for each item if funded with reimbursable dollars, are to be charged to this object code.
BUDGET CODE #316: Charge to this account the cost of photocopiers or duplicating equipment purchased for use in offices and schools. Such equipment items costing not less than $250 each if tax levy funded and not less than $5,000 for each item if funded with reimbursable dollars are to be charged to this object code. Leasing of copiers and duplicating machines is to be charged to Object Code 433.
(REIMBURSABLE {GRANT} FUNDED ONLY)
BUDGET CODE #331: Charge to this account any computer equipment purchase through a reimbursable program whose unit cost is less than $5,000. Object Code 331 collapses to Object Code 100.
BUDGET CODE #331: Charge to this account any computer equipment purchase through a reimbursable program whose unit cost is less than $5,000. Object Code 331 collapses to Object Code 100.
(TAX LEVY AND REIMBURSABLE {GRANT})
BUDGET CODE #332: Charge to this account the purchase of all reimbursable data processing equipment whose unit cost is equal to or greater than $5,000 and for all tax levy data processing equipment. The purchase of “Software and Supplies” is not to be charged to this account. Administrative software is to be charged to Object Code 198; educational/instructional software is to be charged to Object Code 199. NYSLIB software is to be charged to Object Code 338.
BUDGET CODE #332: Charge to this account the purchase of all reimbursable data processing equipment whose unit cost is equal to or greater than $5,000 and for all tax levy data processing equipment. The purchase of “Software and Supplies” is not to be charged to this account. Administrative software is to be charged to Object Code 198; educational/instructional software is to be charged to Object Code 199. NYSLIB software is to be charged to Object Code 338.
BUDGET CODE #337: Charge to this account the purchase of all textbooks and workbooks.
BUDGET CODE #338: Charge to this account:
- The cost of all books, periodicals, magazines, etc., purchased for official library use;
- The cost of tapes, microfilms, computer software and videotapes if purchased with NYSLIB funds; and
- The cost of services for binding and repair of books, periodicals, etc., belonging to libraries. Do not charge this account for periodicals/magazines, which are not or will not be bound and retained as part of a permanent library collection.
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