We have the option of procuring items from vendors that are the sole creators of a certain item (ie: publishing company that only sells directly, specific software, etc), and to do so without bids since competition is not possible. In order to do so, we have to be able to prove that the items being sold cannot be purchased elsewhere, or are unique in nature where no other vendors can be explored.

A sole source letter (vendor providing confirmation on their letterhead), and a quote for the goods must be obtained in order for a purchase order to be generated.

Sole source requests require additional approval, so please account for additional processing time when submitting your PO request.

NOTE: We are capped at $25,000 per non-contracted vendor, per fiscal year for the whole division.