May 2024

Agenda: May 6, 2024

El Camino Fundamental High School

PTSA General Meeting

7:00 pm

1. Welcome and Opening Remarks

   - Introduction of Board and attendees

2. Approval of Previous Meeting Minutes: Shannon Fox, Secretary

   - Review and approval of the minutes from the previous meeting

3. Admin Report

   - Update and discussion on administrative matters

4. Student Report

   -Open

5. President's Report: Tracie Hewitt

   - Morgan Stanley Update.

   - Every other month general meeting (Exec Board would still meet every month)

6. Vice President's Report: Jennifer Flohr

   - Vice President's update

   - Fundraising (Bricks, Bingo)

7. Treasurer's Report: Becka Stephensen

   -Update on financial statements

8. Hospitality Report: Holly Fales

   -Update on needs

9. Scholarship Report: Barb Lezon

   - Update on process

10. All Night Graduation Report: Julie West

   - Progress and planning for the upcoming All Night Graduation event

11. Upcoming Action/Expenses

   - Senior Awards

   - Elections

   - Folders/pencils for Freshman (for sale to 10-12)

12. Open Floor

- Opportunity for members to bring up any additional topics,

    concerns, or announcements

 Next Meeting is 5/6/24 at 7:00 

Our Mission

Together, along with encouraging parent participation, El Camino Fundamental High School’s Parent, Teacher, Student Association strives to support and recognize the well-being and educational success of our students, and demonstrates appreciation and support for our teachers and staff.

Minutes May 6, 2024

El Camino Fundamental High School

PTSA General Meeting 7:00 p.m.

1. Welcome and Opening Remarks

   - Meeting called to order at 7:03 p.m by Tracie Hewitt

 People in attendance: Meghan Wilson, Chrystal Bernasconi, Barbara Lezon, Julie West, Becka Stephensen, Jennifer Flohr, Tracie Hewitt, and Shannon Fox

2. Approval of Previous Meeting Minutes: Shannon Fox, Secretary

   - Chrystal B. motioned to approve, Julie W.  seconded.

3. Admin Report: Vice Principal, Meghan Wilson

-        AP Testing started today.

-        The Master Schedule is finished for next year.

-        Due to funding from Prop 28, there will be a guitar class offered next year, and the choir teacher will be full-time and will offer Music Appreciation.

-        There are a lot of senior activities over the next couple of weeks.

-        El Camino offers AP Seminar and AP Research which allows graduates to get a capstone diploma, which is looked well upon by admission offices.

-        For the 24-25 school year, attending a PTSA meeting will be a required job in Student Council so we should have a student in attendance.

4. Student Report: Chrystal Bernasconi representing the Native American Youth Club.

-        Shirts have been received and with the profit they have purchased stickers.

5. President's Report: Tracie Hewitt

-        Morgan Stanley - This is a very mismanaged company that has asked for the same or a new form every time she’s called, which has been multiple attempts.

-        Next year we’d like to hold the general PTSA meeting every other month, but still hold the executive PTSA board meeting monthly.

-        In the future, if a club is given money by the PTSA, we’d like them to report back on how it went. (i.e.: How did Avid’s movie night go?)

5. Vice President's Report: Jennifer Flohr -

The Brick Sales are on hold as we can’t sell them until we have district approval.

-She and Joe Green met with the Bingo Hall on Arden and WAtt. They will give us a weekly time 

 slot on Saturday mornings, but we need 8-10 volunteers to commit to it for a year.

●       Discussion on this decided that we can NOT get 8-10 committed volunteers.

6. Treasurer's Report: Becka Stephensen

-        Becka has shared the current Google document of all things “All Night Grad Night” (ANGN) related. Shirts & sizes, yard signs, etc. can all be found there.

-        If ANGN need cash for the Cash Cube, she needs a list of bill denominations and quantity to get the funds from the bank in time.

-        We need funds for the Senior Breakfast to come in quickly.

-        Discussion on whether or not the invitations have been sent out and if all students are required to RSVP. Meghan Wilson will follow up on that.

- Becka will be filing taxes in 60 days. She needs a list of all people who donated cash or gift cards to any committee or event, as well as a list of what   was donated.

–4 checks were given to Barbara Lezon for the 4 scholarship winners with PTSA funding.

– If we have anything of value in our PTSA closet, it has to be reported. We concluded that the coffee maker is the only thing of value and will not be reported.

– Becka had to file a report stating that we didn’t pay out workers comp to anyone.

– Do we want her to refile for “Raffle Ticket” sales for next year? Yes.

–We have to pay $5 per member to the PTA. We should increase our rates and get rid of the “household” option and just have one rate. We propose to charge $10 per staff member, and $40 for regular PTSA members.

7. Committee Reports:

a. Holly Fales: (absent) They have decorated for Staff Appreciation Week with an “Around the World” theme. They will continue on next year as the Hospitality/Staff Appreciation.

b. Scholarship Report: Barb Lezon-

–Winners need to cash their check within 6 months.

–There were 53 applications. The committee came up with a streamlined process for selection for next year.

The winners of the scholarships are:

●       Fred “Hoot” Gibson Scholarship: Audrey Chandler, Danielle Tomlinson, and Hannah Hall.

●       Kirsten Jones Memorial Scholarship: Luwam Naizghi

●       Paul Oprsal Memorial Scholarship: Maximus Powers

●       George Oprsal Memorial Scholarship: Tavia Mohle

●       Steve Lentz Memorial Scholarship: Romani Trejo & Gabriela Felkel

●       Jim Pantages Scholarship: Rachel Isgrigg & Zeta Lezon

●       Principal Leon Biren Scholarship: Kathryn Ainley -Zoll & Dorsey Booth

●       PTSA Scholarships: Isabel Arguelles, Keegan Oates, Hewad Ahmadzai, and Ruby Hogge.

c.       All Night Graduation Report: Julie West

                     - Needs more volunteers to help supervise.

                     –They will drop off supplies and decor the night before.

                 –Jen Flohr will make an Excel spreadsheet for check-in that includes: Student Name, Birthday, Parent Name, Phone Number

8. Upcoming Action/Expenses - 

●       Voting for next year’s positions.

○       Chrystal B. would like to be a write in for the Vice President Position

○       Michelle Pearson is absent but would like to be the Secretary.

○       Voting was carried out and Meghan gave the results:

○       Tracie Hewitt (President, year 3)

○       Chrystal Bernasconi (Vice President)

○       Michelle Pearson (Secretary)

○       Becka Stephensen (Treasurer, year 2)

●       The PTSA will be providing folders and pencils to incoming Freshman. They will be available to purchase for grades 10-12.

10. Open Floor / Questions for Admin

Meeting Adjourned: 8:20 p.m.