Embedded Files
What You Need
What You Need
Sample Invoice (must include name, address, phone number, and email)
Signed copy of an NDA
Vendor's Tax Number or SIN
If Canadian: HST, GST, or QST # depending on province. (No tax number? Then ask for their SIN)
If US: W9 Tax Form (2022 or 2023 version).
4. Vendor banking information:
Either a copy of a VOID cheque or
A formal letter from their bank with their banking information (routing number, account number, etc.)
Payment Terms
Payment Terms
Vendors are typically paid within 30 days
Vendor payments are paid by direct deposit
When Will They Get Paid?
When Will They Get Paid?
Payment terms are usually 30 days
Payments are processed in the following stages:
Vendor sends the invoice to CSS
Invoice must be approved in your Process Director (if you are the PO creator)
Payments are released based on the vendor's payment terms (every Wednesday).
Troubleshooting
Troubleshooting
If a vendor asks about payment, first verify the invoice:
When is the due date?
When was it sent to CSS?
Was it approved in the Process Director site?
If the invoice is past due and was already processed please contact us.
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