What you need

• All itemized receipts AND your credit/debit receipts

• If your expenses include foreign currency transactions, please include your credit card statement

• You will need to be logged on to the VPN before accessing Altair/SAP.

Note: If you're missing any of these requirements or if they are older than 60 days, your expenses will be rejected.

Approvals

All expenses are approved on two levels in Altair.

1. Your direct manager

2. Finance team in Costa Rica

How to Check for Your Expense Approval Status 

If there are any issues with your expenses, they must be rejected, resubmitted, and approved on both levels.

Client-Related Admin

 Any client-related admin expenses can be submitted to your client-specific admin job#. Please confirm your job# with your team lead or finance contact.

Examples:

• Taxi to client

• Lunch with client

• Any non-billable expenses related to the client

Non Client-Related Admin

Non client-related admin expenses can be submitted to:

• Publicis Toronto: H2041-000252-00 

• The Pub (Print Admin): H2014-000009-00 

• The Pub (Motion Admin):  H2014-000010-00 

• The Pub (Digital Admin): H2014-000011-00

• IQ Productions Admin: H2014-0000012-00

• PublicisQ Admin: H2014-000013-00 

Examples:

• Taxi home for working late

• Staff meeting supplies

• Meal for working late