Expenses

Expense FAQ

Note that it is your responsibility to correctly file your expense claim. If your expense claim has any errors, it must be rejected, revised, and resubmitted. If your expense claim fails to meet all the requirements, it will be rejected.

Why can't I access Altair/Concur?

Log in to Altair at https://altair.publicisgroupe.net
In order to access Altair, you will need to connect to the VPN. Also some browsers are more optimized for Altair access.

PC users should try Internet Explorer or Chrome
Mac users should try Chrome or Safari
Keep trying all browser options on your computer as some systems respond differently

I can't find my job number / My job number isn't appearing

Your job number should auto-populate. If it doesn't, try typing the full B-number, e.g. B2041-000123-00, and clicking "Search." Wait a few moments for the system to search. Your number should appear.

Note: you can also search by job name.

What should I do about tips?

If an expense includes a tip, you must declare the amount in the "Itemizations" tab. The tip is non-taxable while the cost of the item (meal or coffee or Uber), is taxable.

IMPORTANT NOTE: The exception to this rule is for foreign currency transactions. Since all foreign transactions are non-taxable you do not need to declare the tip amount.

What kind of receipts / backup do I need?

Failure to provide proper backup can result in a rejected expense. Here's what you need:

- - Always include the itemized receipt. This receipt will include a list of items purchased, the date, as well as any taxes that may have been applied.
  - Credit/Debit receipt - if you've added a tip to your expense, you must include this receipt + the itemized receipt. Both receipts are required.
  - Credit Card Statement - if your expense was made in a foreign currency, you must include your credit card statement and ensure that the exchange rate on the expense matches the rate that was charged to your card. Note that your statement can be redacted to only include the item(s) on your expense.

Is anything needed for group events - i.e. meals, sports games, entertainment, tickets for events?

Yes! If there is more than one attendee, please add the list of names in the "Attendees" tab.

What should I do about Billable vs. Non-Billable expenses?

Billable and non-billable items must be submitted on separate expense claims.

Please carefully review each of your expense line items and make sure that they are appropriately indicated as either Billable or Non-billable.

Before submitting an expense claim, you must confirm which SAP number you are billing to.

Page updated

Report abuse