Log in to Altair at https://altair.publicisgroupe.net
In order to access Altair, you will need to connect to the VPN. Also some browsers are more optimized for Altair access.

• PC users should try Internet Explorer, Chrome, or Firefox

• Mac users should try Chrome or Safari

• Keep trying all browser options on your computer as some systems respond differently

There are several PO types but, for now, we will focus on four:

1. Job/Estimate PO: this is when the vendor is a hard cost. The cost will appear on your job and will be directly billed to client

2. G&A PO: this is when the vendor is a freelancer. The cost will not appear on your job and hours must be added to Hourglass

3. Intercompany PO: this is when the vendor is an outside agency within the Publicis Network: for ex: The Pub (Video Nerve), Optic Nerve, Saatchi New York, etc.

4. Intra Company PO: this is when the vendor is within the same agency in the Publicis Network, for example: Publicis Toronto to Publicis Montreal
   For a detailed list on Inter/Intra Company billing and vendor codes, please click here.

IMPORTANT NOTE: Make sure you've selected the correct PO type (i.e. Job/Estimate or G&A.) This can't be changed so if you were incorrect, cancel your PO and start a new one.

Publicis Toronto = 204E
Ove = 203F
IQ = 201B
The Pub (Video Nerve) and Optic Nerve (G/B2) = 201C

Please note: POs will not be approved until Finance has received client approval

POs are approved on two levels. A PO is not valid until it is approved on both.

To verify if your PO is approved or who your next approver is, go to the PO in Altair and see the "Release Status." Click the status for more details. Here is what each status means:

• Submitted = the PO is with the first approver (usually your Finance Coordinator)

• Partially Approved = the PO is with the second approver (usually the Finance Director)

• Approved = the PO is valid and ready to be billed

• Rejected = the PO has been rejected by either the first or second approver, please review the reason and make the necessary changes. If you have any questions, check in with your Finance Coordinator

When your PO is rejected, you will receive an automated email with the subject "Rejection of Purchase Order # ..." In the email, you will see who rejected your PO and the reason why. Here's what to do:

• If you've reviewed the reason and know how to fix the issue, go to your PO in Altair, click "edit" and make the necessary changes. Once you've updated your PO, you can resubmit it for approval.

• If you don't understand what the issue is, you can check in with your Finance Coordinator. They should be able to explain what the problem is and help you resolve it.

• POs that are resubmitted still need to be approved on both levels. A PO is not valid until it is 100% approved.

• If the issue persists, your PO may be rejected again so please review everything and make sure it's correct before you resubmit.

There are several tax codes in Altair. In Ontario, taxes are usually HST or tax code "C5." If a vendor is not charging taxes (for ex: a Shutterstock purchase in USD), then the PO is non-taxable and should be code "C0." It's your responsibility to ensure you've selected the correct tax code for your PO. For a full list of tax codes please click here.

To review/update your tax code, scroll down to "Item Details" and select "Pricing/Delivery." The tax code is on the bottom right.

IMPORTANT NOTE: Tax codes in Altair can be buggy. Before submitting your PO, please ensure the tax code is correct. Even if your tax code was originally correct, if you edit or make changes to your PO, the tax code may revert to its default. After making any edits or updates to a PO, double-check your tax code before submission. An incorrect tax code will result in a rejected PO and possible delays in paying your vendor.

You cannot make changes to a PO that is pending approval. It must be approved on both levels or rejected before you can make any updates. Once you've revised your PO it will need to be resubmitted and approved again. Approvals always need to be on both levels before your PO is valid.