Finance
The Money Side of Things
This guide aims to help GP practices understand what reimbursements are available for NIHR UK Portfolio-adopted clinical research, as well as how to access those funds. It covers the following topics:
What payments are available for study activity?
More information about the different cost types and how they are attributed to research activity can be found at this gov.uk website.
Your locality team will provide you with a breakdown of the costs available for a particular study before you sign up to it. We strongly advise that you log these details in a spreadsheet and keep track of what you expect to receive. Then log when, from where and how much money comes in.
A template is available for this purpose.
NNUH and the finance contract
CRN East of England is hosted by the Norfolk and Norwich University Hospitals Trust (NNUH), who are responsible for ensuring the effective delivery of research in the Trusts, primary care organisations and other qualified NHS/Non-NHS providers in the East of England.
NNUH provide banking services for us. Any funds due to you, from CRN East of England, will come via NNUH. The remittance advice and entry on your bank statement will show 'NNUH' instead of 'CRN East of England'.
The following steps are required in order for you to receive funds from NNUH:
1. We will email you a DHSC partner contract to confirm agreement between you and the NNUH. This involves a very simple process to give an online signature via DocuSign.
2. We will send you a short form to set up as a 'supplier' in the NNUH banking system.
3. Back-up documentation is required to confirm details of your organisation’s bank account. It must be on practice headed paper and contain the company details
4. Email the bank details form and supporting documentation to the CRN East of England Finance Team: CRNEastofEnglandFinance@nnuh.nhs.uk
How does it all work? When do we get paid?
Completed activity must be updated in our reporting systems (EDGE and ODP), or sent directly to the study team depending on the study. Your CRN Locality Team can show you how to do this.
Payments for Service Support Costs (SSCs), Research Site Initiative (RSI) and Excess Treatment Costs (ETCs) are based on the data obtained from EDGE, ODP and study teams. These are automatically calculated and paid to you by bank transfer, although different types of costs may be paid separately.
A timetable of quarterly cut-off and provisional payment dates is available on request: crneoe.pc.finance@nihr.ac.uk
A note about claiming Research Costs (RCs)
Research costs (RCs) are paid out of the research grant of the study team. Where RCs are payable for studies, it will be detailed in either:
a separate agreement or contract called Study Organisation Information Document (OID), or
the Study Finance Supplement provided by your CRN Locality team at the start of the study.
If you have any queries or requests concerning Primary Care Finance, please contact us at crneoe.pc.finance@nihr.ac.uk