Purpose

The purpose for this document is to describe ways an event flyer can be added to the Service website for the Southern California Region of Nar-Anon Family Groups. These processes require certain privileges within the Google space that hosts our Service website. If you have questions about that those privileges, these processes, or this document, please send an email to one of the contacts listed at the bottom of this webpage.

Overview

The Southern California Region of Nar-Anon Family Groups has two websites:

• Public - https://www.naranonsocal.org/ or https://naranonespanol.org/, and
• Service - https://sites.google.com/nar-anon.org/socalregion-rsc/.

The public websites share information with the public, visitors, newcomers, and members.

The purpose for the Service website is to help members work together on items that are not ready for the public. For example, preliminary versions of event flyers might be shared on the Service website to allow members to review the flyer and provide feedback.

Processes

There are three ways to post flyers onto the Service website - in the current flyers folder, with a link to the flyers folder, or as a link directly to the flyer.

Posting through the current flyers folder

The simplest way to post a flyer on the Service website is to place the flyer into the “current-flyers” folder within the Google space used by the Southern California Region. Website administrators have access to this folder and can be contacted via email. Refer to the Contacts page for those email addresses.

This technique is the preferred technique while a flyer is being updated and modified. There is no explanatory text, no version updates, just a simple folder containing files. WIth the proper privileges, a flyer can be dropped into the folder, shared, deleted, and replaced all within a few minutes.

Linking to the current flyers folder

While simply dropping a flyer into the “current-flyers” folder will allow it to be shared, it is better to include explanatory text somewhere else on the website telling members why they want to search for that flyer. This technique requires two updates. First, follow the process for “Posting through the current flyers folder.” Then contact the webpage administrator for an appropriate webpage and work with that webpage administrator to add explanatory text.

This is the preferred technique when the flyer contains important, but supplemental information. The primary information can be posted on the webpage. Then the flyer can be referenced for additional information. For example, the webpage might contain details about the planning process, committee meetings, and contact information for those working on the event. The flyer might have limited information. The webpage is meant for the members of the committee. The flyer, once finished, can be shared with the public.

To use this technique, first, follow the process for “Posting through the current flyers folder.” Then add text to an appropriate webpage. Next, choose a place within that text where you can add a link to the Event Flyers page. Select that text, and click the “link” symbol in the toolbar. The hyperlink popup will open. Scroll through the list of pages on this website and find the page named “Event flyers.” Select that page, then click “Apply.”

Publish the site update. Then use another tab to view the published site. Refresh the viewing tab until the updated text is visible. Find the hyperlink and click on it. The Event Flyers page should open. Scroll through the flyers until you find the one for this event. Double-click on that flyer and it should open in a new tab.

Posting for access through a hyperlink

This technique has more steps than do the other techniques. The basic steps are listed below, and then described in more detail.

1. Add text to an appropriate webpage.
2. Post the flyer into a folder within the SoCalRegion shared space.
3. Obtain a sharable hyperlink to the flyer.
4. Add the hyperlink into the text on the webpage, then test and verify.

Step 1 - Add text to an appropriate webpage. The directions for this step are described in the first part of the technique used when “linking to the current flyers folder.”

Step 2 - Post the flyer into a folder within the SoCalRegion shared space. The directions for this step are outlined with the technique used when “posting through the current flyers folder.” The one difference is that the flyer can be anywhere within the shared space. For example, a flyer about outreach panels can be posted into the outreach folder. The location within our shared space is not constrained. However, it is important that the flyer be within our shared space so that our site is not displaying flyers from external websites.

Step 3 - Obtain a sharable hyperlink to the flyer. There are two ways to complete this step. If you are comfortable with Google Drive, then simply locate the flyer in the shared space and right click. Select the option to “Get sharable link.” In a moment, the link will be inserted into the popup. Select it and copy it.

An alternative way to complete Step 3 is to open the site editor. Select the appropriate webpage. Then click on the “Insert” tool labeled, “From Drive.” A tool navigation window will open. Locate the desired flyer and click, “Insert.” Next, “publish” the site. Using another tab, view the site. Find the flyer and click on the arrow tool in the upper right corner of the flyer window. The flyer will open in a new tab. Open that tab, and select the hyperlink from the navigation bar.

Step 4 - Add the hyperlink into the text on the webpage, then test and verify. This step is completed using the final part of the technique for “linking to the current flyers folder.” The one difference being that you now use the hyperlink to the flyer rather than the hyperlink to the current flyers folder.

When satisfied that the link works correctly, you can remove the inserted flyer from the webpage if you want to streamline the appearance of that page. Then publish once more and verify the results.