SOCIAL EVENT TEAM

OBJECTIVES

Social Event Teams (SET) are a group of student volunteers formed in MRS residences where a Hall Society has not been established. If a Hall already has a Hall Society, a SET is not required.

In residences with a SET, the team plays a key role in enhancing community life by:

• Supporting RAs and the Residential Life team in organising events such as Hall Balls, SWOT VAC Dinners, Suppers and Dine In nights.

• Creating leadership and engagement opportunities for all residents.

• Offering residents hands-on experience in event promotion and management.

• Collaborating closely with Residential Life Coordinators.

• Providing an alternative leadership pathway for residents, potentially serving as an early entry point into leadership roles.

• SET members work behind the scenes to support community connection

ROLES

General Members

• A voluntary role

• Elected early in Semester 1 and Semester 2 (March and August)

• Held for 1 semester or year

RESPONSIBILITY

• Must comply with all MRS policies, including the Conditions of Residency (CoR).

• Must not be in breach of academic, research, or general misconduct policies.

• Operate at the discretion of the Residential Life Staff (RLS), who may act as mentors and provide event planning support.

SOCIAL EVENT TEAM MEMBER MISCONDUCT

• Misconduct by SET members is treated as resident misconduct.

• Must not investigate or manage disciplinary matters—this is the responsibility of the RLS.

• RLS may remove any SET member from their role at any time.

• Disputes within the SET are to be escalated to the Residential Life Staff

• RLS may remove any Social Event Team member from their role at any time.

BUDGET ALLOCATION, UTILISATION AND PAYMENTS

• The Social Event Team is funded through the Hall Fund

• In line with MRS values of inclusiveness, SETs are prohibited from selling cash memberships, making cash sales or holding any physical money. e.g. maintaining a float through profit from events, drink sales etc.

• All transactions (e.g. event tickets, merchandise) must go through the Monash Shop.

• RLS handles all purchases, bookings, and may approve use of Student Reimbursement form.

• All venue bookings must be paid in accordance with MRS Finance Procedures

• Alcohol purchases are not permitted.

EVENTS

• Events must be organised in line with MRS policy.

• Events that have an alcohol focus, advertise alcohol or are organised around drinking are prohibited. e.g. Booze-Cruise

• The Residential Life Staff ensure events are safe, inclusive and well organised

• Not every event must appeal to all residents, but the overall program should offer something for everyone.

ELIGIBILITY

All elected volunteer Social Event Team members must: 

• Be a current MRS resident

• Not be a current RA

• Hold a valid Volunteer Working With Children Check

• Comply with all MRS policies and misconduct standards

OTHER CONSIDERATIONS

• SET members are not to be known or perceived as student leaders within the community and their contributions should be behind the scenes.  

• If SET members are assisting with the cooking or serving of food, they must be overseen by someone with a Food Safety Certificate at all times.

TRAINING

• Residential Life Staff will provide in-Hall training.

CONSTITUTION

• A constitution is not required for the MRS Social Event Teams.

MEETINGS AND SOCIAL EVENT TEAM ACTIVITIES

• Frequency is set by the RLS or agreed upon with the Executive.

• RLS ensures the number of events and meetings is manageable.

RECRUITMENT

• If a hall doesn't have a Hall Society, RLS will run a recruitment campaign at the start of each semester (in March and August)

• Interested residents submit an Expression of Interest

• Speak to your RA or RLS for details