The President will:

a) chair meetings of the Residents’ Committee;

b) be the Resident Representative on the University Committees where required;

c) have a casting vote but not a deliberative vote;

d) communicate with the other Executive members and chairpersons of relevant sub-committees to ensure that any problems/issues be resolved immediately;

e) be designated as the reporter of proposals to/from the Residents’ Committee; 

f) liaise with any external stakeholders as required and in conjunction with the Associate Director, Residential Support (ADRS);

g) shall remain a close connection with each Hall Society and attend all Central Hall Society meetings; and

h) complete all mandatory training as listed in the Residents' Committee Terms of Reference 

The Vice President will: 

a) in the absence of the President, chair meetings of the Residents’ Committee;

b) assume the position of President for the remainder of the term of office should the President step down or be removed from office; (should this occur, a new Vice President shall be duly elected). Following the election of the new Vice President, another representative will be selected from their residence as a replacement;

c) assist the President in their duties;

d) be the first point of reference for financial matters regarding the Residents’ Committee;

e) prepares a financial plan at the start of each semester (in conjunction with ADRS);

f) updates committee members at each meeting on the state of finances;

g) assists committee members in the financial planning of their events;

h) oversee special projects; 

i) assist other executives with their duties as required; and

j) complete all mandatory training as listed in the Residents' Committee Terms of Reference.

The Secretary will:

a) ensure that an updated list of members (with contact details) is forwarded to the committee members, advisory members and ADRS;

b) manage, prepare and distribute agendas, minutes and all other written documentation for each formal meeting;

c) send agendas to all Residents’ Committee members at least a week before the formal meetings and minutes at least a week after the formal meetings;

d) facilitate logistical operations of the committee (booking rooms, etc);

e) manage formal and informal channels of internal communication to Residents’ Committee members (email, written, Facebook and social media, etc);

f) promote to all residents the option to attend a Residents Committee to raise any matters; and

g) complete all mandatory training as listed in the Residents' Committee Terms of Reference.

The Creative Officer will:

a) be responsible for the content and community of the Residents’ Committee in all digital media spaces;

b) create compelling communications content and appropriate artwork;

c) release Residents’ Committee content through committee channels and ensure timely distribution of communication material; and

d) complete all mandatory training as listed in the Residents' Committee Terms of Reference .

 The Functions Officer will:

a) consult with the current Residents’ Committee members on choosing the venue and date for the following year’s annual Residents’ Ball;

b) be responsible for coordinating recreational and social activities of the Residents’ Committee;

c) comply with procedures relating to the running of activities (refer to the Associate Director, Residential Support (ADRS);

d) manage timeline deadlines required for event delivery, ensuring deadlines are met;

e) provide (or assist other committee members) in the evaluation of events; and

f) complete all mandatory training as listed in the Residents' Committee Terms of Reference.

 The Advocacy Officer will:

a) advocate for the interests of all residents;

b) maintain frequent communication will each hall representative in order to remain abreast of any issues or suggestions that the community may have;

c) maintain strong ties with Monash University Staff;

d) prepare detailed reports on issues brought to their attention, including outlining benefits, costs, and impact on various stakeholders.

 i. These reports shall be available in full to the Executive Group and the ADRS;

 ii. These reports shall be available with sensitive information redacted to all committee members and staff following approval from ADRS; and

e). Complete all mandatory training as listed below in the Residents' Committee Terms of Reference. 

 The Immediate Past President/Executive will:

a) be held by the immediate past President in the first instance.

○ If the President is to decline or is no longer a current resident, the position will be opened to all members of the Executive Team;

 ○ If more than one Executive applies, an election process will be undertaken and administered by ADRS;

b) support the incoming President and Executive team;

c) facilitate the effective transfer of information;

d) orchestrates the handover procedure

    ○ Develop handover procedure;

e) engage in strategic planning;

f) act in a support role to the executive and committee;

g) work with the president to orchestrate training within the committee;

h) upskill the executive and further committee members in all Residents’ Committee matters; and

i) oversee special projects.