How to Create a Quiz Using Gemini AI in Google Classroom:

1. Select the “Gemini” tab on the left-hand side, under the “Resources” tab.

2. Click the three dots (⋮) at the top right-hand corner of Chrome, next to your profile name, and select "Settings."

3. In the "Search settings" bar at the top, type "password" and select "Google Password Manager."

4. A new window will appear showing a list of all the passwords you've saved. You can easily update the username and password for each site. For security, your device may prompt you to verify your identity via the laptop's login password or fingerprint scan.

5. The "Checkup" feature will assess whether any of your passwords have been compromised, whether you're using duplicate passwords across multiple sites, and whether your passwords are strong enough.

6. Under "Settings" in the Password Manager, you can enable or disable password saving in Chrome. You can also manually edit entries or choose to save passwords for sites you previously declined.

1. Click the three dots (⋮) at the top right-hand corner of Chrome, next to your profile name, and select "Settings."

2. In the "Search settings" bar at the top, type "password" and select "Google Password Manager."

3. A new window will appear showing a list of all the passwords you've saved. You can easily update the username and password for each site. For security, your device may prompt you to verify your identity via the laptop's login password or fingerprint scan.

4. The "Checkup" feature will assess whether any of your passwords have been compromised, whether you're using duplicate passwords across multiple sites, and whether your passwords are strong enough.

5. Under "Settings" in the Password Manager, you can enable or disable password saving in Chrome. You can also manually edit entries or choose to save passwords for sites you previously declined.

How to Access Google Lens on Google Chrome:

1. Open Google Chrome.

2. Navigate to any webpage containing an image or text you want to examine.

3. Right-click on the image or selected text.

4. Choose "Search image with Google" or "Search with Google Lens" from the context menu.

5. Or you can simply click the "Google Lens" icon at the end of the search bar.

6. A sidebar will appear with results and information related to the selected content.

Start your presentation:

• Click the “Present” button in Google Slides to enter full-screen presentation mode.

Switch to a Whiteboard:

1. Press the W key on your keyboard.

2. Your slide will temporarily turn white.

3. Use this to draw attention or make live annotations.

Switch to a Blackboard:

1. Press the B key on your keyboard.

2. Your slide will temporarily turn black.

3. Perfect for emphasising points or drawing on the screen.

Return to Your Slide:

1. Press any key (such as W, B, or Esc) or click with your mouse to return to the original slide.

Log in to KAMAR, select "Attendance", then choose "Enter Attendance".

1. Click on the "Day" tab, then click the search icon on the left-hand side, just above the roll.

2. Select "Group", then click on the relevant team that is leaving school early. (You can also search for teams by selecting "All Groups".) Click "Apply Search".

3. Once the list is generated, deselect any students who do not need to leave school early by clicking the red cross on the left-hand side of their names.

4. After finalising the list, click "Continue". Choose the week, day, and period when the students will be leaving early, then select "Set for All".

5. Double-check that the correct day and period(s) have been selected. Change the attendance status from "Unmarked" to "Q – Board Approved Offsite Learning".

6. Leave a note for the subject/form teacher explaining why the student is leaving school early.

7. Click "Set" to complete the process.

1. Open your Google Doc where you want to save the content as a building block.

2. Highlight the text or content you want to save (this could be a paragraph, a table, or a formatted section).

3. Right-click on the highlighted content.

4. Select “Save as building block” from the menu.

5. In the pop-up window, give your building block a name and optionally add a description.

6. Click Save.

Google Slides now allows you to record yourself or add a Speaker Spotlight shape directly into your presentation using the new right-hand side panel. 

1. Go to Google Slides and open an existing presentation or create a new one.

2. On the right-hand side, you will see a new option labeled "Record".

3. If you don’t see it, click Insert > Record Video from the top menu.

4. Click Record Video to open the recording window.

5. You can record yourself presenting, and the video will be automatically embedded onto your slide.

6. Choose Speaker Spotlight if you want to insert a video bubble or shape featuring yourself.

7. This highlights the speaker while still showing the content on the slide.

8. Allow access to your camera and microphone if prompted.

9. Check your background, lighting, and sound.

10. Click Record when you’re ready.

11. Once finished, click Stop, and the recording will automatically be added to your current slide.

12. Move the recording bubble anywhere on the slide and resize it to fit your presentation layout.

Microsoft Copilot is integrated into Outlook to help you draft emails, summarise conversations, and general tasks:

1. Look for the Copilot icon (a sparkle or star-like symbol ✨) usually located in:

2. The toolbar on the left hand-side

1. Log in to KAMAR: Access the KAMAR portal and enter your login credentials.

2. Navigate to Attendance: From the Dashboard, click on the "Attendance" section.

3. Open Student Lists: Click the "Tools" tab and then select "Go To Student Lists".

4. Access Custom Fields: Look for the "Custom Fields" tab and click on it.

5. Search for "Groups": Type "group" into the search bar.

6. Select the Relevant List: Choose either:

7. "Groups in Current Year (List)" for a simple list format.

8. "Groups in Current Year (Line)" for a list with each group on a separate line.

9. Apply the Filter: Click the "Apply" button.

Additional Tips:

9. • Printing the List: For a printable version:

   • Go to the "Actions" tab.

   • Select "PDF" as the format.

   • Check the "Multi-Line" box to ensure you see all activities for each student.

To prevent accidental editing of files in Shared Drives, follow these steps:

1. Right-click the file you want to protect.

2. Select "File information", then click "Lock".

3. This will prevent any modifications to the file while still allowing users to view and make copies to their own Google Drive if needed.

For more information, please refer to this link.

1. Create a new tab group by right-clicking on any tab.

2. Select "Add tab to a new group", then choose a name and a color for your tab group.

3. To add other ungrouped tabs to the group, simply drag them into the tab group.

4. Tabs in a group will have an underline matching the color you selected for the group.

5. You can expand or collapse your tab group at any time.

6. If you accidentally close your browser and want to restore your tab groups, you can reopen them from the left side of the bookmark bar.

To manage and reduce the number of Google Classroom notifications, follow these steps:

1. On the left-hand side of Google Classroom, scroll to the bottom and select "Settings".

2. Navigate to the "Notifications" section and adjust the notification settings according to your preferences.

3. You can also choose specific classes for which you want to disable notifications entirely.

To manage and reduce the number of Google Classroom notifications, follow these steps:

1. On the left-hand side of Google Classroom, scroll to the bottom and select "Settings".

2. Navigate to the "Notifications" section and adjust the notification settings according to your preferences.

3. You can also choose specific classes for which you want to disable notifications entirely.

1. Go to https://www.clickschool.co.uk/seatplan/

   • Alternative seating plan generator: https://www.seatingplan.com/#pricing - This one allows adding photos, but it is subscription-based.

2. Select a template that matches your classroom layout, or start with a blank template and adjust the seating later.

3. Add student names by selecting the "Add/Edit Names" tab. You can copy and paste the names if you have saved the class roll as a spreadsheet through KAMAR.

4. Select the "Adjust Seating Plan" tab to arrange the seating by dragging and dropping student names.

5. To change the orientation of the classroom, select the "Flip the Layout" icon.

6. Delete empty seats by clicking on the red cross icon on each seat.

7. Once satisfied with your seating plan, save it for future access by selecting the "Download Data File (Save)" icon to store a copy on your laptop.

8. You can also save the seating plan as a PDF (for sharing on Google Classroom) or print it by selecting the "Print" icon.

1. Log in to KAMAR, click on "Teachers", and select "Details."

2. Ensure that you have selected yourself by entering your name or teacher code in the left-hand panel of the screen.

3. Navigate to the "Class Lists" tab and choose the class for which you want to print student photos or the class roll.

4. Click on "Actions," then select "Photos" to generate student photos or "Basic" to generate the class roll.

5. You can save the photos or the roll as a PDF or print them directly.

6. To save the student roll as a spreadsheet, select "Basic," then choose "Spreadsheet."

To help streamline your Google Drive experience, here are a few tips that can enhance file organisation and efficiency when accessing your resources:

Using the "Starred" Function for Quick Access

• The "Starred" feature in Google Drive allows you to mark frequently used files and folders for quick access. 

• To star an item, right-click on the file or folder, select "Add to Starred," and it will be added to your "Starred" section.

• You can access this section on the left-hand menu in Google Drive, which saves time and reduces the need to search for commonly used documents.

Searching for Drive Files from the Google Chrome Search Box

Google Chrome enables you to search for Google Drive files directly from the search bar, also known as the Omnibox. This quick search method can save time, especially when you’re working across multiple tabs and need immediate access to a file.

Colour Coding Folders for Visual Organisation

• Colour coding folders in Google Drive can be an effective way to visually organise your materials. 

• To colour code a folder, right-click on the folder, hover over "Change colour," and select your desired colour. You may find it helpful to designate certain colours for different subjects, years, or projects. 

• This visual organisation can make it easier to locate specific folders at a glance and bring a more intuitive feel to your Drive layout.

There are several methods for creating signature sheets in KAMAR. This approach consolidates all the standards requiring student sign-off into a single summary, rather than generating separate signature sheets for each standard.

1. Click on "Markbook", select the relevant class, and then click on "Entry".

2. At the top, click on the "Summary" tab, and on the left-hand side, click "New" to create a new summary.

3. When prompted by KAMAR, confirm by selecting "New" to create an empty summary.

4. Rename the summary to something like "Subject Signature Sheet 2024".

5. Click on the Paper Clip icon to import grades from the Markbook.

6. Select all the grades you would like the students to sign (e.g., NCEA internals, derived grades), then click "List" to generate the summary for all students in the class.

7. To print the list, click "Action", then select "Form".

8. Export the form as a PDF to review and ensure everything is correct before printing.

If necessary, you may wish to cut the printout so students can only see and sign for their own grades.

1. Make sure you are using the latest Outlook version.

2. Switch "Try the new Outlook" on the top right-hand side of the Outlook". It might take a while.

3. Warning: Some features, such as a macro shortcuts may not work.

4. Open Microsoft Outlook: Launch the Microsoft Outlook application on your computer.

5. Go to Settings: In the top-right corner, click on the gear icon to open the Settings menu.

6. Navigate to Mail Settings: In the settings window, click on Mail from the left-hand menu.

7. Find the "Compose and Reply" Section: Under the Mail tab, look for the Compose and Reply section.

8. Scroll to "Undo Send": Scroll down until you see the Undo Send option.

9. Set the Undo Send Time: You will find a slider to adjust the delay time before the email is actually sent. This allows you to recall the email within that time. The available options usually range from 5 to 10 seconds.

10. Save the Changes: Once you’ve set your preferred undo time, click Save at the bottom of the settings window.

Now, after sending an email, you'll see a small pop-up at the bottom of your screen allowing you to Undo the send within the set time frame.

Google Classroom offers powerful tools that help teachers manage their resources and assignments more efficiently. Two of these features are the ability to distribute materials across multiple classes and the option to assign work to specific groups of students. Here's a brief guide on how to use both functions:

Assigning Materials to Multiple Google Classrooms:

• • Create a Post: Start by creating an assignment, question, or material from within one of your classes.

  • Choose Multiple Classes: When selecting the class for distribution, click on the drop-down menu at the top of the post creation page. You will see the option to select multiple classes. Simply check the boxes next to the classes you want to include.

Assigning Work to Specific Groups of Students:

• • Create a Post: Just as with the previous step, start by creating an assignment, question, or material in one of your classes.

  • Select Specific Students: Below the class selection, you will see the “All Students” option. Click the drop-down to uncheck “All Students” and individually select which students or groups of students should receive the material.

By using these functions, teachers can streamline their lesson planning and provide targeted resources to individual students or groups with ease.

Quizizz is an interactive learning platform that allows teachers to create and share quizzes, polls, and lessons. 

The Free-for-School program offers schools access to premium features at no cost, promoting engagement and interactive learning in the classroom.

Please register with your school email account (Select "Continue with Google")to take activate the free-premium features:

• Quizizz AI: Allows teachers to create Assessments/Quizzes in seconds using links, PDFs, or worksheets with just a prompt.

  • Select "Quizizz AI" to discover all the functions

• 11 premium question types: Gives teachers an opportunity to use exciting question types beyond multiple choice questions to engage students like never before!

• 2Million+ premium Assessments/Quizzes and Lessons: Provides teachers access to high-quality, teacher-curated quizzes and lessons

  • Click on the "Search questions from Quizizz Library" when creating a quiz to search for questions that are suited to your content/students.

Google Smart Chips are interactive elements in Google Workspace documents that link to people, files, dates, and events. 

They enhance collaboration by providing quick access to related information without leaving the document.

1. Type “@” in Google docs or Google Sheets or

2. Select “Insert” and choose “Smart Chips”

Here is an example of what you can do with Smart Chips

With the new pen tool, you can circle, underline, draw connections or make quick notes directly on your Google Slides presentation.

How to Turn On the Pen Function in Google Slides:

1. Launch Google Slides and open the presentation you want to use.

2. Click on the "Present" button in the upper right corner of the screen to start the slideshow mode.

3. Move your mouse to the bottom left corner of the screen to reveal the presentation toolbar.

4. Click on the three vertical dots (More options) in the toolbar.

5. Select "Turn on the laser pointer" or "Turn on the pen" from the menu. If the pen option is not directly visible, it might be under the "Pointer" tool.

6. Once the pen tool is activated, you can click and drag your mouse to draw on the slides.

   • The pen writing will be memorised even if you move to another slide.

7. To change the colour of the pen, you may need to go back to the options menu and select a different colour if available.

8. To turn off the pen function, go back to the same menu and select "Turn off the pen."

ETV, similar to ClickView, offers a TV Recordings catalogue with programs recorded from broadcast television channels and an Online Collections catalogue featuring videos downloaded from internet channels such as YouTube. These resources can be viewed and downloaded under the Screenrights Licensing Scheme, allowing copyrighted programs to be freely watched in educational settings.

You can share movies, TV series, and broadcast television programs from the available online library with students by sharing the ETV link.

Additionally, you can request ETV to record programs from streaming services such as Netflix, Disney+, Prime Video, Curiosity Stream, SkyGo, and AppleTV+.

ETV operates in Aotearoa, providing a vast selection of content in Te Reo and from channels like Whakaata Māori and Te Reo. This includes numerous recordings of current events.

Live channels are also available for viewing in class, offering current events coverage.

To Access ETV:

1. Click on the ETV link through the Macleans “My Tools” tab or through School Bridge.

2. Click on “Login.”

3. Enter your school email address, click on the password column, and you will be redirected to the school login process. Select “Macleans College.”

4. For TV recordings, online collections, and the library, select “On Demand.”

5. Use the magnifying glass icon on the search bar for advanced search functionality to filter your search results.

6. Once you have selected the content you want to show to your class, copy the ETV link to your Google Classroom by selecting “Get Link.”

7. To make your video interactive (adding text, tables, images, and bookmarks), select “Add to EVA.”

8. If you would like to request TV recordings or media resources from streaming services, please select the “Request Recording Request” button at the bottom of the page.

1. Access Macleans Tools: Go to "Macleans Tools" from the Macleans website.

2. Open the Form Creator: Under the "Staff" column, find and click on "Form Creator".

3. Name Your Form: Enter a descriptive title for your survey or form in the "Class Details" field.

4. Select Question Types: Check the boxes for both "Quantitative" and "Qualitative" to include the types of questions you need.

5. Create Your Form: Once you've chosen your questions, click "Create Feedback Form".

6. Customise and Send: 

   • You can edit the generated form as needed.

   • To send the form to your students, embed it directly into your Google Classroom.

7. Access Stored Forms:

8. Your created forms are automatically saved in a Google Drive folder called "Macleans College Utilities".

9. You can also find them by selecting "My Forms" within the Form Creator tool.

10. Additional Tips:

    • Keep it concise: Avoid selecting too many questions to prevent overwhelming students.

    • Collect Student Information (Optional): If needed, ensure you collect student information by taking these steps after clicking "Send" in your Google Form: Select either "Verified" or "Responder input".

1. Log in to KAMAR: Access the KAMAR portal and enter your login credentials.

2. Navigate to Attendance: From the Dashboard, click on the "Attendance" section.

3. Open Student Lists: Click the "Tools" tab and then select "Go To Student Lists".

4. Access Custom Fields: Look for the "Custom Fields" tab and click on it.

5. Search for "Groups": Type "group" into the search bar.

6. Select the Relevant List: Choose either:

7. "Groups in Current Year (List)" for a simple list format.

8. "Groups in Current Year (Line)" for a list with each group on a separate line.

9. Apply the Filter: Click the "Apply" button.

Additional Tips:

9. • Printing the List: For a printable version:

   • Go to the "Actions" tab.

   • Select "PDF" as the format.

   • Check the "Multi-Line" box to ensure you see all activities for each student.