For more information on this specific LDE visit:
Overview
This event is designed to stimulate the keeping of complete and accurate records of the chapter's activities. An opportunity is provided members and other to observe the record books maintained by chapter secretaries.
District and State
(Please check with District Advisor for date of District Book Judging.)
Rules
Any form of the secretary's record book may be submitted with the only restriction being that a protective cover may be used on the outside, but not on individual pages.
The record book shall be sent prepaid to the District FFA Advisor at least two weeks before the date of the district event or at a time determined by the District FFA Advisor. Record books eligible for the state event shall be received by the state office 20 days before the State FFA Leadership Conference. The record books will be obtained from the District FFA Advisor.
Record books will be returned to the chapter at the district event, except for the top two books from each district that will advance to the state event. The two books qualifying for state will not be displayed at the District Convention.
Officer books may extend one additional day and not be penalized. (Example: January 1 to January 1) The record book shall cover one of the following time periods:
Currnet Fiscal Year (July 1 - June 30)
Membership Year (December 1 - November 30)
Calendar Year (January 1 - December 31)
Event Year (February 1 - January 31)
Current School Year (September 1 - August 31)
Current Officer Year (May not be a full year)
Record books will be judged no later than the time of the district event. Comment sheets will be completed by judges to provide feedback for the chapter.
Judges shall score the secretary's record book on accuracy and completeness, not on the basis of volume.
The list of members, officers, (chapter, state, and national), and committees may be either those when the record book was start, completed, or both.
The chapter name and secretary name(s) are on the cover.
The record book is completed in ink, typed, or computer generated.
A membership roll and record is included.
There are agendas and minutes included.
A copy of the chapter constitution and by-laws must be included.