Enrollment & HLS Amendment

The HLS amendment is a document used only when there has been a genuine mistake for a student. This form is used sparingly, as federal law stipulates that once identified, all MLs must be served (Lau v. Nichols 1974; Castaneda v. Pickard 1981; Plyler v. Doe 1982; Sec. 1111(b)(1) of ESEA 2001). PowerSchool coding mistakes that were simple data entry errors can be corrected to align with the original HLS responses without an amendment. 

The HLS is a legally binding document that is designed to be completed once. Parents/guardians cannot change their original answers. Additional amendment information and processes can be found in the Enrollment Survey Guidelines. The SCDE Title III program office carefully considers each amendment submitted to determine the final outcome of the amendment request. 

Enrollment Survey & HLS Amendment forms:

• Enrollment Survey Form - Page 1

Use this form as documentation to make amendments to the original ES. Attach the Enrollment Survey Amendment Form to the original ES and keep it with the student file. If simple data entry mistakes were made in PowerSchool, those errors can simply be corrected to reflect the ES in PowerSchool without an amendment form. If HLS needs to be amended, Page 2 of the form must be included.

• District Data-Entry Correction Only - Page 2

If corrections are needed such as the ones listed below, the situation can be documented and kept in the student file without the need for South Carolina Department of Education (SCDE) approval. 

1. Question(s) 1-3 were left blank or were marked with quotation marks “ ” to indicate “same as above.” A copy of the ES was provided to the parent or guardian to complete answers to the HLS portion. 

2. The date or parent signature was missing. A copy of the ES was provided to the parent or guardian to sign and/or date. 

3. An ES was filled out upon registration to a new school, but an earlier ES form was completed either within South Carolina or received by the new LEA. All other versions dated after the initial ES are placed behind the original ES and kept in the student file. 

• SCDE Approval Required - Page 3

The parent is requesting an amendment to the HLS but the student has either not met the exit criteria to the initial screener or he/she is already receiving MLP services.

The HLS portion of the Enrollment Survey Amendment Form must be accompanied by the original ES and the parent's signature for an amendment to be considered. Submission of the ES Amendment form does not guarantee that a change will be approved; the SCDE Title III program office will review all submitted information and will contact the submitting district about the approval/denial via email.