Embedded Files
STUDENT VISA (Click for complete checklist)
The fees for visa application remains non-refundable regardless of the application outcome.
Two (2) passport-sized photos with white background
Student Original and Notarized Passport Data Page from the Embassy
Student's and Dependent's (if applicable) Birth Certificate (Original, translated and notarised)
Parent's Marriage/Divorce Certificate/Death Certificate (Original, translated and notarised)
Family Registration/Family Letter or Kinship Certificate / Affidavit of Family Relationship (Original, translated and notarised)
Child Custody Certificate, if parents are divorced (Original, translated and notarised)
Photocopies of both parents' passports biodata page and the latest entry and exit stamp / MDAC email & Notarized Passport Data Page from the Embassy
Return flight ticket for the parent who is not applying for a guardian pass
Employment Letters or Business Registration of the parent who is funding the child's education in Malaysia
Important Notes:
All Original notarized documents will be submitted to Immigration for their filing purposes.
All translated documents and notarial certificates issued by the Embassy must be the latest version at the time of each submission.
Once the application has been submitted, please do not make any holiday plan or arrangements until your visa has been granted.
Disclaimer: Please note that Immigration rules and regulations are subject to change from time to time.
GUARDIAN & DEPENDENT VISA (Click for complete checklist)
Guardian Pass: Issued to parents accompanying students.
Dependent Pass: Issued to biological sibling under 3 years old age who residing with the gradian accompanying students.
The fees for visa application remains non-refundable regardless of the application outcome.
Two (2) passport-sized photos with white background
Applicant's Original and Notarized Passport Data Page from the Embassy
Student's / Dependent (if applicable) Birth Certificate (Original, translated and notarised)
Applicant's Marriage/Divorce Certificate/Death Certificate (Original, translated and notarised)
Family Registration/Family Letter or Kinship Certificate / Affidavit of Family Relationship (Original, translated and notarised)
Child Custody Certificate, if parents are divorced (Original, translated and notarised)
Spouse’s Notarized Passport Data Page from the Embassy and latest Entry & Exit Stamp / MDAC email
Spouse's return flight ticket (if still in Malaysia), who is not applying for a guardian pass
Spouse's Employment Letters or Business Registration
Bank statements of the applicant / spouse's
If you are using your spouse’s bank account, please provide a bank statement showing where his or her salary is credited. The company shown in the bank statement must match the one listed in the submitted Employment Letter. (For New Applicant only)
If you are using your own bank account, please ensure that your bank statement clearly reflects any funds credited from the sponsor, company, or other sources as listed in your Statutory Declaration.
Non- English Foreign Bank Statement: Please have them translated by a licenced translator and Embassy to notaries it.
Please find the detailed explanation here - English Version, Korean Version and Japanese Version.
Chinese: Please have them translated by a licenced translator.
Korean: Please have them translated by licenced translator and notarized it at the Embassy of Korea in Malaysia.
Japan: Please have them translated by ITBM and submit the original translated version.
Malaysia Local Bank Statement (A must for visa renewal): Kindly request the bank officer to stamp, sign, and have their name on each page of the bank statement.
Please ensure that your bank statement clearly shows any funds credited from the sponsor, company, or other sources listed in your Statutory Declaration.
Parents must provide the most recent three (3) months of bank statements in English, including the month of application.
A minimum balance of MYR10,000.00, or the equivalent based on the latest foreign exchange rate, is required if the statement is from a foreign bank.
Copy or E-copy of the Malaysian Medical Insurance Policy
Please refrain from purchasing insurance until advised by the Student Visa Liaison Officer.
Preferred Insurance Companies: AIA, Allianz, Great Eastern, Prudential, and Tokio Marine
Statutory Declaration (applied yearly)
The document must be signed and stamped by the Commissioner of Oaths near the school. (refer address here or in the complete checklist)
Original (hardcopy) of the Tenancy Agreement with Official receipts
Including official stamping, a valid rental period, and rental receipt.
Proof of subsistence in Malaysia
Receipts of payments towards house rental, car rental/purchase, and utility bills (water, internet, and electricity bills)
Receipts of purchases
Only for those without Malaysian bank statements.
Any receipts that around RM 50 ~ RM100, 5-10 or receipts will do.
Please submit receipts showing only one payment method, along with a photocopy of the corresponding card or a one-month statement.
Any receipts from the money changer or ATM cash withdrawal slip
Only for those without Malaysian bank statements.
Important Notes:
All Original notarized documents will be submitted to Immigration for their filing purposes.
All translated documents and notarial certificates issued by the Embassy must be the latest version at the time of each submission.
Once the application has been submitted, please do not make any holiday plan or arrangements until your visa has been granted.
Disclaimer: Please note that Immigration rules and regulations are subject to change from time to time.
SECOND GUARDIAN VISA (Key conditions and notes)
The fees for visa application remains non-refundable regardless of the application outcome.
The Second Guardian Visa allows the spouse of the primary guardian to reside in Malaysia to help manage family life during their children’s studies. It is strictly intended for non-commercial purposes and cannot be used for employment or business activities. The Malaysian Immigration Department monitors the entry and exit frequency of Second Guardian Visa holders to ensure the visa is not misused. Please note that Immigration will consider the applications based on a family unit.
To ensure a seamless visa process for both parents and students, we strongly advise against applying for the Second Guardian Visa in the first cycle as the Student and First Guardian Visas.
Reason for the Recommendation:
Visa Validity Alignment: The validity periods for the First Guardian, Second Guardian, and Dependent Visas are typically aligned with the Student Visa, subject to immigration approval.
Renewal Sequence: Once the Second Guardian Visa is approved, the Student Visa renewal may follow within 1–2 months, as it can be renewed up to three months before expiry. This initiates a renewal sequence: Student Visa first, followed by the First and then the Second Guardian Visa.
Short Initial Validity: As a result, the Second Guardian Visa may end up with a very short initial validity period due to alignment with the new Student Visa cycle.
Disclaimer: Please note that Immigration rules and regulations are subject to change from time to time.
LOW-APPROVAL RISK CASES
Applicants from countries eligible for a 90-day social pass.
Only one (1) child studying in King Henry VIII College.
Key Conditions
Key Conditions
Prerequisite Visas: Student Visa(s) must be approved first, followed by the First Guardian Visa.
Financial Proof for Second Guardian Visa Application (required to provied both):
First Guardian: Open a Malaysian bank account. Provide 3-months local Malaysia bank statements; maintain MYR 10,000/month for 3–6 months.
Second Guardian: Provide 3-month foreign bank statements; maintain MYR 10,000
Employment Proof (Either Option):
Remote Worker: Notarized original employment letter, job description, business licenses and company profile.
Business Owner: Notarized business licenses (legal entity status) , company profile and proving the business is managed by employees in their absence.
DOCUMENTS REQUIRED
The documents required for the Second Guardian Visa basically are the same as those for the first Guardian Visa application. However, it is essential to ensure that the applicant has fulfilled the conditions outlined above.
APPLICATION PROCESS
APPLICATION PROCESS
MoE Approval. Obtain official approval from the Ministry of Education (MoE) before entering Malaysia. You may check it through our MoE tracker.
Enter Malaysia. Travel to Malaysia and ensure all necessary documents for the Student Visa Application are prepared.
Student Visa Application. Within the first week of entry, submit all required documents to the KH8 Visa Team to initiate the Student Visa process.
First Guardian Visa. Once the Student Visa is approved, prepare and submit all documents for the First Guardian Visa to the KH8 Visa Team.
Local Bank Account Opening. After the First Guardian Visa is approved, the first guardian must open a Malaysian bank account promptly. Maintain a minimum monthly balance of MYR 10,000 for 3 to 6 months continuously.
Second Guardian Visa Application. After 3–6 months, prepare and submit all necessary documents for the Second Guardian Visa to the KH8 Visa Team. For more information on the Second Guardian Visa, please refer to our Visa Support Hub.
Within the single family unit, both guardian visa applications cannot be submitted concurrently.
As this is a decision made by Immigration, please be advised that the school does not have the authority to determine or influence the application sequence set by the Malaysian authorities. Your understanding and cooperation is highly appreciated.
Sample Document
Sample - Malaysia Digital Arrival Card (MDAC) Email.pdfMDAC
JPN - Birth Cert.pdfJPN - Birth Cert
JPN - Marriage Cert.pdfJPN - Marriage Cert
JPN - Family Letter.pdfJPN - Family Letter
JPN - Passport CTC 2.pdfJPN - CTC Passport
JPN - Passport CTC 1JPN - CTC Passport
JPN - Ori Bank Statement
Employment Letter
KOR - Full Notarial Cert.pdfKOR - Full Notarial
(Birth, Marriage & Family Letter)
KOR - Passport CTC Type B.pdfKOR - CTC Passport
KOR - Passport CTC Type A.pdfKOR - CTC Passport
USA - Affidavit.pdfUSA - Affidavit
INDON - Birth Cert.pdfINDO - Birth Cert
INDON - Marriage Cert.pdfINDO - Marriage Cert
INDON - Family Letter.pdfINDO - Family Letter
INDON - CTC Documents.pdfINDO - CTC Passport
Sample - Tenancy Extension.pdfTenancy Extension Agreement
(Without Stamping)
Sample - 租约印花税.pdfAgreement Stamping Page
Sample - 手写租约收据.pdfHandwritten Rental Receipt
Sample - 电子租约收据.pdfElectronic Rental Receipt
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