Repairs

Repair Tracking Spreadsheets

2025 Band Summer Repairs  |  2025 Orchestra Summer Repairs

Middle School POs

High School POs

How do I get an instrument repaired?     (See below for summer instrument repairs bid sheets)

1. Contact a vendor for a cost estimate.

2. Email a request to Krista and Shane.  Include:

   1. Building item is for

   2. Serial number of the instrument

   3. Cost estimate from the vendor (attach PDF if you have one)

3. Once the repair requisition is approved by the Fine Arts Coordinator and the PO (that Krista has created) is submitted, take the instrument to the vendor for repair (if not already there). All repairs must have a PO number--write the PO number on a piece of tape on the instrument.

4. After the repair is completed, notify Krista so she can mark it as "received" to let Accounts Payable know that they can now pay the vendor.

If the repair is a result of student negligence, it is the responsibility of the director to notify the parents that as per the contract they signed, they will have to pay the District for the cost of the repair.  Please inform Krista and Shane that the repair will be paid by the family.  The payment from the family for the repair should be sent to Krista.  Always alert your building principal that you are contacting parents about a damaged instrument.

Sample email to parents:

Dear [insert family's name] ,

Your student uses a school-owned [insert instrument].  The instrument is in need of repair to due damage that was the result of your student.  [Insert the damage that occured and information about the situation, if known].  We will take the instrument to be repaired by a trusted repair shop in Sioux Falls.  The cost for the repair is [$].  Please send cash or a check payable to "Sioux Falls Public Schools" as soon as possible.

Thank you for your assistance with this matter.

[Insert your name]