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Simulcast Learning
Simulcast Classes use the internet to hold classes and educate students in real time.
Simulcast Classes use the internet to hold classes and educate students in real time.
In Simulcast classes, students use their personal computers and smartphones to watch their teacher's lecture without gathering in the same classroom. Teachers can stream lecture videos (with audio) from their office or lecture-hall while students can watch and listen to the class in real-time from the comfort of their own home.
Step-by-Step Guide to Simulcast Classes
Step-by-Step Guide to Simulcast Classes
Step 1: Gather everything you need to stream!
Step 1: Gather everything you need to stream!
First, set-up everything you need to stream your class
First, set-up everything you need to stream your class
First, we suggest that you prepare a PC that can connect with a web camera, microphone, and earphones. If the PC you are using has a built-in web camera, then using that will be sufficient (in other words, we do not necessarily recommend that you prepare an extra web camera). However, we strongly suggest that you attach an external microphone and earphones in order to ensure high-quality audio for your class. Also, make sure to check that your PC has a stable connection to the internet!
Equipment Checklist (Example)
Equipment Checklist (Example)
Personal Computer (preferably designed for business usage)
Web-camera
Earphones w/Mic Attachment
(The kind that are often used to connect with smartphones should be sufficient)Internet Connection
We recommend that you use a wired LAN connection or a (stable) wireless LAN connection. Please keep in mind that on-campus wireless connections like HINES-WLAN and eduroam are prone to becoming unstable if many users are all connected at once.
Step 2: Choose a Streaming Application!
Step 2: Choose a Streaming Application!
You can use your personal computer or smartphone to stream classes long-distance
You can use your personal computer or smartphone to stream classes long-distance
Here, you will need to install the application of your choice (WebEx, Google Meet, Zoom, etc.) to your PC. Any of these applications will allow you to establish a “meeting room” on the web. In this way, you will be able to perform all of the actions you need to broadcast your class to students. You can:
Stream your class in real time
Share PowerPoint or other presentation software slides
Answer questions from students by using the chat tool
Record your class
Video-conferencing software
Video-conferencing software
Webex Meetings
Webex Meetings
A premium account is available from Hokkaido University.
Using this account will allow you to hold meetings for up to 1000 people.
Please check the guide below for a more detailed explanation of how to use WebEx Meetings.
Google Meet
Google Meet
Available to all faculty on G Suite for Education in ELMS.
Up to 250 participants per meeting.
More detailed explanations can be found on Google's help page (external site)
Zoom
Zoom
Available for free to educators who create an account.
Possible to hold meetings for up to 300 persons if you register for the education support program
Consider consulting Zoom’s English FAQ at the following link for more information (external site)
Setting up a virtual meeting with Webex:
Setting up a virtual meeting with Webex:
The sign-in button will be visible on the top-right part of your page.
1：Sign in at webex.com
1：Sign in at webex.com
Access https://webex.com/ and click on the sign in button on the top right of your screen before selecting meeting. Here, please input the information in for your university provided Webex account.
Select [Schedule] on the top-right corner of the Meetings page
2：Schedule your meeting
2：Schedule your meeting
Once you have logged-in, you will be able to go the "Meetings" page. You can schedule your meeting on this page by pressing the "Schedule" button.
Fill in all the necessary information for your class on this screen
3：Fill-in your schedule
3：Fill-in your schedule
Click on the “schedule a meeting” button and fill-in the following:
Choose the “topic” of your meeting (class name, etc.)
Choose your meeting “password” (using a default password is fine)
Specify the date, time, and duration of your meeting (when your class will be held and how long it will take)
If you wish to create a regular schedule for your class, fill in the details in the “Recurrence” section.
You will be able to confirm the meeting details on your WebEx account
4：Confirm your Meeting Schedule
4：Confirm your Meeting Schedule
Please click on the “Start Meeting” button at your meeting’s scheduled time. The meeting information will be displayed as follows below. Please provide your students with this information in advance through ELMS:
Meeting time
Meeting Link
Meeting number
Password.
※ More detailed information about how to notify your students will provided in step 3!
Reference Material: Those who want to know more about WebEx are invited to look at the following materials provided by Cisco.
Reference Material: Those who want to know more about WebEx are invited to look at the following materials provided by Cisco.
A simple introduction to setting up your meeting can be found here (External Link)
The WebEx user guide is also available online (External Link)
Step 3：Notify your students!
Step 3：Notify your students!
Notify students about the software you will be using, how to access the meeting-room, and what to keep in mind when participating in class
Notify students about the software you will be using, how to access the meeting-room, and what to keep in mind when participating in class
Make sure to give accurate and detailed explanations to avoid confusing students.
Tips for sending notifications
Tips for sending notifications
Using the ELMS group notification function is a convenient way to inform students. Using the Google Group function in G Suite for Education or making a mailing list through HINES are also convenient ways to send information to students.
When notifying students, please make sure to inform them of the following points: The date and time of their class, the video software they need to use, and the URL for the meeting room.
If you would like to reuse the same meeting room for a particular class, we suggest that you leave a link to the URL for the meeting room on Moodle (in ELMS).
Step 4：Stream your class!
Step 4：Stream your class!
Make sure to take attendance and answer questions from students during class.
Make sure to take attendance and answer questions from students during class.
By creating a short test or quiz on ELMS, you can confirm student attendance. Additionally, you can use the chat function in your preferred video conferencing software to answer questions from students during class.
Step 5：Evaluate student-learning!
Step 5：Evaluate student-learning!
Give assignments to students and keep track of how many students are registered for your class.
Give assignments to students and keep track of how many students are registered for your class.
By using ELMS to assign coursework, it is possible to check how well students understand the material. We also suggest that you try using the ELMS forum function to create an environment for discussion between teacher and student (or student and student) because this can help improve communication and interaction in class.
Answering questions and evaluating learning after class
Answering questions and evaluating learning after class
In regard to how to answer questions and take assignments from students even after class has ended, please look at our On-Demand Learning guide for further information.
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