Embedded Files
MEETINGS
MEETINGS
PTA Steering committee meets the first Wednesday of each month (unless on otherwise notified). All the teachers, parents and guardians are welcome. Please join us. We all are busy... please feel free to join late and/or leave early!
PTA Steering Committeeは、毎月第１水曜日に行います（予定が変更になる場合はお知らせします）。全ての先生、保護者は大歓迎です。是非ご参加ください。皆さんの他のご予定があるかと思いますので、途中参加や退席もOKです。
PTA Account
PTA Account
You can check the PTA fund account balance from following link:
PTA基金の出入金については、以下のリンクからご覧いただけます。
PTA Steering Committee Meeting Summary
10th, April / 2:15 PM JST / Hokkaido International School Rm 202
Attendees (present)
Erin McRaith, Neil Cooke, Sakura Chu, Zack Philipp, Akiko Ishizu, Misato Sugi, Keiko Higuchi, Miwa Tateda, Maiko Horimoto, Albert Chu
Attendees (via Zoom)
Trip Awen, Ahreum Kwon, Matt Gross, Ade Chandra
Grant Requests
A grant request of ¥150,000 for new library books was submitted by Kristin Dixit.
Books will be purchased through Follett Library.
Total PTA grants distributed to date: approximately ¥798,000.
Vote result: Approved (13 in favor).
A grant request from Ms. Erin for ¥10,000 to purchase storage containers for organizing the elementary outdoor shed was discussed.
It was suggested that ¥10,000 may be insufficient, and an increase to ¥15,000 was recommended.
Vote result: Approved (10 in favor).
Spring Bazaar Updates
Vendor participation is currently limited, with 6 vendor spaces filled.
Class representatives are encouraged to reach out to potential vendors.
Parent volunteers are needed for the event. Opportunities include:
Running booths
Donating baked goods
Assisting with event setup during the preparation session the day before
Student-run booths will include: tacos, curry, buffalo chicken, hummus, and pancakes (organized by the student council).
The event schedule, including the band performance, was briefly reviewed.
Gym layout:
Largely unchanged from last year
Additional space will be allocated for DEIJ to promote their activities
Additional Updates
New tables purchased through PTA grants have arrived.
They will first be used by middle school students for the science fair.
After use, the tables will be folded and stored on the main stage for easy access during future events.
Students who participated in the Model United Nations trip to Cambodia (supported by PTA grants) will give a presentation to share their experiences.
The current list of volunteers was briefly reviewed to identify grades that still need additional support.
The new Head of School will be visiting next Monday for an informal coffee and social gathering.
PTA Steering Committee Meeting Summary
21st, January 2026 / 2:15 PM JST / Hokkaido International School Rm 202
Attendees
Matt Gross, Haruna Aburaya, Jinyoung Ko, Ahreum Kwon, Chikako Kojima, Trip Awen, Zack Philipp, Akiko Ishizu, Misato Sugi, Keiko Higuchi, Miyako Ishikawa, Maiko Horimoto, Neil Cooke, Sakura Chu, Albert Chu
Athletics Update (Mr. Rankin)
HIS is currently an affiliate member of the Western Japan Athletics Association (WJAA), which means no voting rights and lower priority for tournament participation.
Beginning next year, international schools in Japan will transition from the WJAA to the All Japan Athletics Association (AJAA).
HIS will become an official AJAA member.
Mr. Rankin will serve as a member of the AJAA board.
Benefits of AJAA membership include:
Voting rights
Ability to host games once soccer field renovations are complete
Middle school students being able to travel and compete in tournaments
Hosting tournaments in the future may provide fundraising opportunities and help strengthen social and school connections.
The sports participation fee will increase from ¥30,000 to ¥40,000.
PTA Fee Increase Discussion
Account summary presented by Keiko:
PTA fees collected in 2024–2025: ¥955,000
PTA fees collected so far in 2025–2026: ¥895,000
Total balance at the end of 2024–2025: ¥3,575,659
Current balance for 2025–2026: ¥3,826,526
A proposal was made to increase the PTA fee per family by ¥5,000 (from ¥5,000 to ¥10,000).
A question was raised about collecting fees per family versus per child, noting that the current system functions as a discount for families with multiple children.
Vote results: 14 in favor
→ The PTA fee increase was approved.
Huskies Goods Update
New product ideas are being explored, including HIS aprons and sweatpants.
The team successfully sold items to the Niseko campus, which was well received.
PTA Grant Updates
Ms. Erin shared a thank you for the PTA grant that allowed guest speaker Andy Wright to visit the school. Feedback from students and attendees was very positive.
Ms. Pepper shared photos from her classroom showing a wobble chair purchased with PTA grant funds. Students are enjoying the chair and using it effectively.
PTA Meeting
13th November 2025 / 2:15 PM JST / Hokkaido International School Rm 202
Attendees
Attendees
Albert Chu, Neil Cooke, Joy Sambo, Ahreum Kwon, Jinyoung Ko, Misato Sugi, Miwa Tateda, Akiko Ishizu, Sakura Chu, Matt Gross, Gillian Smith, Momo, Terry
Agenda
Agenda
Mr. Neil Cooke Grant Request
Requesting ¥100,000 to purchase 20 event tables to replace old chairs.
The event tables cost ¥7,980 each.
The school will cover the remaining amount
The PTA was in favour of approving the grant.
Mr. Justin Rankin – Grant Request for barbell
Seeking to replace the old barbells because they are becoming unsafe
The total requested is ¥40,000.
The majority were in favour of approving the grant.
Mr. Seth Beatty – Grant Request for Model UN
Sending 8 students to Kobe for Model UN
The events requires ¥98,000 per student for a total of
Mr. Beatty is requesting ¥100,000 from the PTA
School is paying ¥150,000
The majority were in favour of approving the grant.
Ms. Pepper – Grant Request for Wobble Chairs
¥78,000 total for 3 chairs
These would be used for students with ADHD to funnel their energy while working in class constructively.
The majority were in favour of approving the grant.
Fall Festival Summary
Raffle Tickets were lower than last year by ¥50,000.
Total earned was ¥942,600.
The volunteer request format this year was different than previous years, and the result was successful.
Each milepost was assigned a certain number of parent volunteers to participate.
Providing options for parents to choose how they can contribute to the community by choosing donation of items, money and/or volunteering.
Many new parents signed up to volunteer
The tickets were not bundled appropriately for counting.
Suggested that everyone needs to know what to do after the festival to ensure that everything is cleaned properly.
At one point, there was only one teacher in the MPR
Miscellaneous
Project Santa is requesting gift donations for a local children’s home.
Gillian Smith will fill the role of PTA Secretary for the rest of the year, as there was no one elected this year.
Notes
Notes
If anyone has items they would like added to the PTA agenda, please email pta.sapporo@gmail.com.
To sign up to volunteer at the library please email: Mr. Daniel Stern.
Meeting information will be posted on the HIS website calendar (https://www.his.ac.jp/calendar).
Action Items
Action Items
Preparation for Teacher’s Appreciation on December 9th, 2025
Next Meeting Agenda (December 10th, 2025 at 2:15 pm)
Next Meeting Agenda (December 10th, 2025 at 2:15 pm)
N/A
PTA Meeting
1st OCTOBER 2025 / 2:15 PM JST / Hokkaido International School Rm 202
Attendees
Attendees
Albert Chu, Neil Cooke, Haruna Aburaya, Joy Sambo, Moe & Rintaro’s mom, Ahreum Kwon, Jinyoung Ko, Keiko Higuchi, Misato Sugi, Miwa Tateda, Akiko Ishizu, Sakura Chu, Trip Allen, Matt Gross, Maiko Horimoto, Ayako Hinra, Ellie, Chikako Kojima, Zack Phillip
Agenda
Agenda
Mr. Pangier Grant Request
There has been an increase in the amount requested from ¥115,000 to ¥140,000
This would fund 2 Nikon cameras.
Suggested that the cameras could be shared between Publications and PTA.
Other options include: finding older cheaper models, asking the community for camera donations.
There is concern about the amount of money that the PTA would have to pay for the 2 high-end cameras.
¥60,000 was decided as an appropriate amount for getting the photography equipment and approved by the PTA.
Ms. Harman Babysitting Training Grant Request
Another request has been placed requesting additional spaces for students.
Asking for ¥22,800 to add four more students.
The request was discussed and the PTA voted to approve with 17 people voting “Yes”.
Halloween Candy Donations
PTA request asking parents to help by donating candy.
The purpose is to distribute to the students for Halloween and fall festival game rewards.
Candy donations have already begun but more are needed.
Fall Festival
This year this a new approach to asking for volunteers.
Each milepost will be assigned to a booth and parents will be selling raffle tickets, drinks and cotton candy.
If a parent cannot assist with the event, they are asked to donate instead to help provide resources to the event.
The change is due to the need for more help for the event and increase efficiency.
Asking for Raffle prize donations
Bring these items to the office
Examples include: Alcohol, hotel stays, gift cards, etc.
¥50,000 for each grade
This money will be to facilitate the purchase of supplies for the stalls
Parents will be reimbursed ¥50,000 for their food stalls.
Notes
Notes
If anyone has items they would like added to the PTA agenda, please email pta.sapporo@gmail.com.
To sign up to volunteer at the library please email: Ms. Dixit
Meeting information will be posted on the HIS website calendar (https://www.his.ac.jp/calendar).
Action Items
Action Items
N/A
Next Meeting Agenda (November 13th, 2025)
Next Meeting Agenda (November 13th, 2025)
N/A
PTA Meeting
8th SEPTEMBER 2025 / 2:00 PM JST / Hokkaido International School Rm 201
Attendees
Attendees
Albert Chu, Neil, Caesar, Changhyun Sim, Haruna Aburaya, Joy, Phil Chamberlain, Riku Saeki, Kayo, Merlin, Moe & Rintaro’s mom, Satoko Liu, Satoko Yamamoto, Yeji, Ahreum Kwon, Jinyoung Ko, Keiko Higuchi, Misato Sugi, Miwa Tateda, Akiko Ishizu, Sakura Chu, Trip Allen, Matt Gross
Agenda
Agenda
Event Officer
Ami Uchida has stepped down due to personal circumstances.
There are two event officers this year are Ayako Hiura and Miwako Tateda.
Financial Report
The Treasurer shared the current PTA account balance.
¥ 845,000 was received from PTA fees in 2025/2026.
Last year ¥1,006,200 was spent on PTA grant requests.
It was advised that there ought to be perpetual awareness about how much is spent on each PTA grant request.
The total 2025/2026 PTA grant budget is ¥ 1,000,000.
Baby Gift for Mr. Rankin
Reported by PTA Treasurer Akiko
A baby set was bought for ¥ 9,915.
The ¥ 9,915 amount was taken from the PTA budget.
Grant Request by Jared
¥ 115,000 yen is requested for a camera and lenses for publication
Due to the shift of students away from social media, there is a request for ¥ 115,000 to ¥ 130,000 yen for the purchase of camera and equipment.
A Nikon Z50 Mirrorless Camera: Mr. Pangier has experience with this brand of camera.
Due to the expense of the cameras, there has been a request that parents approve reimbursement if their child damages the equipment.
These cameras have many features that would allow students to learn more about photography
Newer mirrorless cameras have the advantage of not being as heavy as mirrored cameras, making them easier to handle when on excursions.
Jared is open to any cheaper options that are Nikon and produced in the last two years.
The cameras are used for the creation of the yearbook.
With the introduction of the removal of phones from the school, Mr. Pangier would like to expand into education on photography.
PTA is requesting more information: number of students, cheaper options, donations, etc.
The vote will be conducted at the next PTA meeting.
Husky Goods Sales
In future Husky Goods will only be selling goods during events.
They are unable to take personal or individual orders outside of these occasions.
This is because there are many volunteers needed to facilitate the process. As a result, taking orders outside of events are very taxing.
Dates when orders are being taken will be advertised.
Fall Festival Volunteer Proposal
There is a desire to bring in parents to volunteer for the Fall Festival.
There have been previous strategies used to request parent volunteers but the same parents are repeatedly volunteering.
There is a fear that these parents will feel burnout.
PTA asks that 5 parents from each class volunteer and that teachers become involved in requesting parental aid.
Parents are asked to encourage the parents in their friend circle.
Red Cross Babysitter Training
The babysitting course would provide standardized training for those who enroll in the course.
This course can be added to résumés.
¥ 6,600 yen per person
Up to 5 students can take the class depending on the interest.
Red Cross Babysitting Training funding request was voted on and approved.
Notes
Notes
To sign up to volunteer at the library please email: Mr. Daniel Stern
If anyone has items they would like added to the PTA agenda, please email pta.sapporo@gmail.com.
Meeting information will be posted on the HIS website calendar (https://www.his.ac.jp/calendar).
Action Items
Action Items
N/A
Next Meeting Agenda (To Be Announced)
Next Meeting Agenda (To Be Announced)
Vote on Grant Request by Jared for Mirrorless Nikon Camera
Final PTA Meeting
Thurs 12th June 2025 / 2:30 PM JST / Hokkaido International School Computer Rm
Attendees
Zack Philipp, Miwa, Matt, Albert, Sakura, Neil Cooke, Trip Allen, Misato, Yukari, Keiko, Akiko, Joy, Gillian
Agenda
Thank you was expressed to those who participated in the PTA during the 2024/2025 year!
2024/2025 Reflections
The PTA was given positive feedback for how the meetings, events and processes were carried out.
Grants: for accounting purposes, asked for receipts to keep track of money spent and records
Parents are not checking-in, and outside people are coming into the school. Concern about people not checking into the school was expressed. More effort will be made to inform parents of the need to sign-in before proceeding into the school. It was noted that there is surveillance at the school entrance.
Communication issues were present for the PTA/school collaboration events and it was pointed out there needs to be better communication for what parents and teachers ought to do.
Clarified that PTA instructs parents and school instructs teachers.
Concerns about PTA input in regards to scheduling the collaborated events.
The desire from a parent for rumours to be addressed and discussed with parents in the future.
It was noted that there are disciplinary procedures and a concern for privacy around individuals involved in the incidence.
Summary from treasurer
There were no major expenses after spring other than albums and gifts.
When there are significant occasions/occurrences with teachers, gifts and/or tokens are given on behalf of the PTA.
¥3.7 million is currently in the account
¥200,000 will be subtracted for the elementary guest speaker because it has already been approved during the April meeting.
2025/2026 officers and reps were announced
Co-chair: Neil and Sakura
Assistant Co-chair: Vacant
Secretary: Vacant
Treasurer: Misato Sugi, Keiko Higuchi
Plans for opening ceremony
Parents will openly mingle instead of being separated by children’s grade level
Two Booths would be set up:
Booth with Husky goods
Booth handing out cards that show PTA needs for the year
QR codes for grade level group chats posted for easy admission into Line parent chats
Suggested that for those who do not want to be in the Line chat, they inform the class representative. Particularly for parents who are out of the country and therefore cannot use the line app.
Indicated that this can be difficult for class reps to connect with those who do not want to be on the line app.
Refreshments will be provided
The following refreshments were suggested:
Water
Various drinks
Donuts
¥30,000 was suggested as the budget for refreshments
This amount was approved by vote
Notes
If anyone has items they would like added to the 2025/2026 agenda, please email pta.sapporo@gmail.com.
Action Items
N/A
Next PTA Meeting (2025/2026 School Year)
N/A
PTA Meeting
Tues 13th May 2025 / 3:45 PM JST / Hokkaido International School Rm 301
Attendees
Attendees
Sakura, Albert, Neil, Tim, Joy, Yukari, Terry, Gillian
Agenda
Agenda
Vote Bus Monitoring proposal (Tim)
A bus monitor is needed for the morning and afternoon to help keep the children in order on the bus.
A request for any parents willing to take on the position.
Will be paid a moderate sum of approx. ¥1100 to ¥1200 per hour.
- Phone use at HIS (Tim)
Concern for having phones in the school
Is there support from the community to limit the presence of phones in the school?
The desire to avoid the interference of social media while in school and avoid students feeling left out.
Parents present at the meeting have expressed support for the idea of restricted phone access.
Financial report from Spring Bazaar (Sakura)
Total profit is ¥493,885.
Students made approx. ¥286,000.
PTA made approx. ¥206,000.
Budgeting for grants and other expenses next year PTA Fees (Neil)
¥458,000 for fall festival and spring bazaar combined.
At the beginning of the year ¥910,000 was collected from parents.
For grants this year ¥858,000 was granted.
Expenditures not counting fall and spring festivals ¥156,123 was spent.
Confirming returning officers and reps for next year (Sakura)
The following will return: Joy, Katsunori, Sarah, Leo, Dominic, Trip (MP2), Albert Chu (Event Officer)
Nominations for positions (Sakura)
An email has been sent out to determine the community’s interest in filling the empty positions
Opening ceremony plans (Sakura/Neil)
Want to try something different and would like to have a PTA booth at the opening ceremony after the students leave with their teachers for parents to make purchases from the booths.
Having signs up for each mile post or grade so parents from each section can socialize with the parents from each section.
Other
Mr. Cribari had a baby daughter; PTA member Akiko went to Daimaru and got his baby a few items as a gift from the PTA. Mr. Cribari has expressed his gratitude
The community BBQ will be cancelled this year due to the large amount of events prior to the end of the year.
There have been some changes to the terms of the PTA steering committee protocols; the co-chair term outlines and spring review and reflection.
From a steering committee reflection response, there ought to be a role call so everyone knows who is who and what role they play in the PTA steering committee.
Teacher Appreciation Day Prep (Sakura)
Tues May 20th rm 206
Would like volunteers and an email to sign up was sent
Please bring foods (store bought or homemade) between 8:30am and 12pm
Husky Goods Report/Presentation (Sakura)
Check pictures
Next year’s items include: varsity jacket, sweat pants, canvas bags,
Notes
Notes
If anyone has items they would like added to the agenda, please email pta.sapporo@gmail.com.
Action Items
Action Items
N/A
Next PTA Meeting (Thurs June 12th, 2025, 2:30 pm J.S.T)
Next PTA Meeting (Thurs June 12th, 2025, 2:30 pm J.S.T)
Reflection of the 2024/2025 School Year
Summary from Treasurer
Announcement of 2025/2026 PTA Officers
Planning for Opening Ceremony
Spring Bazaar Planning/PTA Meeting
7th April 2025 / 2:00 PM JST / Hokkaido International School Rm 304
Attendees
Attendees
Satoko Yamamoto, Neil Cooke, Sakura Chu, Terry, Masanori Yamamoto, Paul Andrews, Joy Senpo, Yukari Schlosser, Watanabe, Eddy Cristiana, Aya Yano, Ami Uchida, Ayako Hiura, Minako Tateda, Akiko Ishizu, Trip Allen, Albert Chu, Matt Gross, Maiko Horimoto, Ada Ng
Agenda
Agenda
1. Updates
o The co-chair 3 year maximum term has been passed by the school board
o Makiko will no longer be a PTA treasurer as her daughter will be leaving HIS
o Community BBQ will occur on Friday May 30th for community members only.
§ Parents will start the BBQ at 2:00
§ Volunteers are needed to get food for Costco, start the BBQs, check on the state of the BBQs
o At the end of the month a survey will be sent out to ask if officers or class reps would like to reprise their positions for the next year. If someone wants to give up their position, the position would be advertised as available for so the position can be filled by the end of the tear.
2. Grant Requests
o Elementary request for ¥200,000 for a guest speaker fund
o These guests could include book authors, athletes, performance groups, community members, magicians, clowns (possibly).
o The amount was determined based on the same amount being granted to the secondary school speakers’ fund.
o This would be for next year.
o The request has been passed.
3. PTA Funding Increase
o The PTA funding taken from parents has been the same for years
o The PTA grant amounts have increased
o The school is suggesting that there is an increase in PTA fees from ¥5,000 per family to ¥7,500 per family.
o There is currently approximately ¥3,500,000 in the PTA fund
o Suggested that an explanation for the increase in price be sent out to parents so they are aware of the reasons for the increase in PTA fees
o Suggestions that people could become more involved in order to combat the increase in the PTA price increase
o Suggested that donations could be an option to increase the amount of money that the PTA receives. This could be a good option for parents that are unable to donate their time the help organize events.
o Another option is to promote more parent participation with the PTA
o Suggested that there is a limit set for how much would be for grants from the PTA. In previous years, the limit was ¥1,000,000.
4. Spring Bazaar
o 15 people currently want vendor spaces
§ Space will be 2.0m by 1.5m
§ They will pay ¥1000
§ There will be children occupying vendor spaces to sell their own wares
§ Money will be used as opposed to tickets for transactions
§ Emails will be sent out that will include more information that outlines necessary information
§ Up to 3 student desks can be used per vendor: they are free to be decorates
§ It is best that outlets are not requested because the spaces are located in the middle of the room and therefore a tripping hazard
o Food sold by students and the PTA will be purchased with tickets
o There are enough volunteers for the PTA booth
o There are not enough volunteers for the bakes goods booth
o There are a lot of donations so far, but please remember that the items are asked to be new or gently used. Deadline for donations is the 18th of April, 2025.
o Volunteers are needed for putting price tags on the donated items, for counting tickets and tend the donations booth.
o All the food booths run by the students will be in front of the walls
o 50 chairs will be places for seating in front of the stage
o The Kitara booth will be in front of the screen
o Joy would like to sell African antiques, food (rice and chicken) and drinks
§ Suggested that there are not too many servings so they do not compete with the students as they are trying to fundraise
o Food Stalls:
§ Student Council: Taco
§ Grade 12: Bagels
§ Grade 11: Yakitori
§ Grade 10: Hotdogs, sausage dogs, and waffles (w/ ice cream topping)
§ Grade 9: Undetermined
§ Grade 8: Popcorn
§ Grade 7: Milkshake
§ Grade 6: Undetermined
o Grade 6 hopes that the PTA can give funds for set up, supplies, etc.
§ ¥10,000 per grade was given during the fall festival.
§ ¥10,000 for grade 9-10 and ¥5,000 for grade 6-8 was suggested
o Suggested that each booth buys the plates and cutlery that they need for their project.
o Asked that the students clean up after the event to help with returning the gym to normal.
§ Suggested that a group of students should be selected to assist in cleaning up after the even and the rest are instructed to get out of the way to avoid hindering cleanup efforts. No more than 10 to 15 students to aim in “the big cleanup”
o The PTA cupboard was recently emptied of a lot of plates and cutlery that was unsanitary.
§ The hope is that by having the booths purchase their own cutlery and plates they can keep the cupboard from getting full, keep the items sanitary and students can learn how to manage their individual enterprises.
o There will be both school musical performances as well as outside performances.
5. Red Cross Japan CPR Training
o The Training event was a success
o Income was ¥8,700 from participants
o The expense was ¥ 20,310
o ¥11,610 was covered by the PTA
Notes
Notes
● If there are any questions about the Spring Bazaar. Please reach out to PTA Co-Chairs Sakura Toshita or Neil Cooke pta.sapporo@gmail.com.
● If anyone has items they would like added to the next PTA meeting, please email pta.sapporo@gmail.com.
Action Items
Action Items
Survey will be sent out asking about Class Rep and PTA Officer Role reprisal.
An email explanation for the increase in the PTA tuition fee be sent out to parents
Next PTA Meeting (Undetermined)
Next PTA Meeting (Undetermined)
Spring Bazaar Planning Meeting
25th March 2025 / 2:00 PM JST / Hokkaido International School Computer Rm
Attendees
Attendees
Sakura Toishita, Neil Cooke, Ada Ng, Maiko Horimoto, Miwako Tateda, Nozomi, Manami Dixon, Akiko, Makiko, Zack, Gillian Smith
Planning
Discussion of the layout of the auditorium:
Places to sit and eat without tables.
Kitara requests a place in front of the screen to sell tickets.
PTA booth to sell drinks and snacks.
Booth to sell tickets for food and drinks located by the door.
Flea market space for selling crafts.
Vendor spaces will be taped off on the floor.
Cash will be paid for donations and vendor booths.
Parents can possibly sell food: though there is an emphasis on the students selling.
All high school students will do booths.
Games will be located in the MPR.
Price for vender space is ¥1,000 [1.5m (side) x 2m (front)].
Tickets will be sold by volunteer parents and teachers.
Need volunteers: cleaning after event, ticket sales, PTA vending booth, sorting donations before bazaar, providing bake sale item donations, set up before event, drinks and bake sale booth, clean up during event (Event Staff), count tickets
Will send out an email with vendor specific information and requesting donations for bake sale.
Survey requesting assistance will be sent out.
A maximum of 16 spaces for vendors with the final date for a request on April 16th (tentative date).
The event will be posted on social media and people are allowed to share.
Donation items: books, clothes, kitchen items .
Need meeting: Reach out to secondary to know games and food sales, layout will be presented, teachers that will assist with ticket sales, will determine if there will be a library book sale.
Unsold goods (avoid having items remain unclaimed within the school): books can be donated to the public library, Goods can be laid out in the Genkan as free, items can be taken to Second Street, items can be given to charity, Facebook marketplace, anything that cannot be repurposed will be thrown away.
Notes
Notes
If anyone has items they would like added to the next Spring Bazaar planning agenda or PTA meeting, please email pta.sapporo@gmail.com.
Parents abroad can donate cash to the school.
Action Items
Action Items
PTA will reach out to the community for donations.
PTA will send out an email with vendor specific information.
PTA will request donations for bake sale.
Survey requesting assistance will be sent out.
The event will be posted on social media.
Will determine games and foods secondary students will host.
Spring Bazaar layout will be determined.
Will determine if a library book sale is possible.
Spring Bazaar Planning and PTA Meeting (Wednesday April 9th, 2025, 2:00 pm J.S.T)
Spring Bazaar Planning and PTA Meeting (Wednesday April 9th, 2025, 2:00 pm J.S.T)
Spring Bazaar layout will be presented.
Recap of Japan Red Cross CPR Training will be presented.
PTA Meeting
4th March 2025 / 2:30 PM JST / Hokkaido International School Computer Rm
Attendees
Attendees
Sakura Toishita, Neil Cooke, Joy,
Agenda
Agenda
Vote on Co-Chain terms
Recap on the terms for the Parent Co-Chair
Majority of steering committee is needed to pass
The change was passed
Grant requests & votes
Mr. Rankin (Athletic department)
Dinner for athletics banquet
Would like to bring in a vendor to prepare the food unlike previous years
There is an increase in students since last year
80 students expected
¥ 80,000 requested
Each student pays ¥1,000
Athletics department will cover ¥500 per student
Approval Due May 1st, 2025
Catering was quoted at ¥2,500 per person
PTA is asked to provide ¥1,000 per student
Event is schedules for Friday May 31st
PTA voted in favour of the funding the banquet
Senior Trip within Hokkaido
Senior student have returned with a change to the trip plans
Changes include:
Scaled back by making the trip local
Camping
Cottage stay
Added cultural experiences
Will report the experiences to other HIS students upon return
The amount requested from school and PTA is now ¥100,000 with the school matching the PTA’s contribution.
Therefore the PTA is asked to provide ¥50,000
The request was approved/passed by the PTA
Ms. Sugino
Would like to purchase an electronic piano
Requests ¥121,000 from the PTA
School will pay ¥171,000 from the Music department’s annual budget
Total is ¥292, 000.
There is another piano of the same type in black that is ¥20,000 cheaper. Ms. Sugino will be informed of this.
There are inquiries regarding whether the cost of the stand is included in the price.
The request was approved.
Update on the CPR training
The event went well with 29 participants.
The invoice for the event from Japan Red Cross has not been sent yet.
A recap of the event will be presented at the next meeting.
Spring Bazaar
The purpose of the event is to bring the community together. Can also allow students to raise money for activities.
The event is similar to a flea market.
April 26th 10 am to 2pm
Event officers decided that there will be no outside vendors.
In 2024, ¥1,500 was charged for each outside vendor. There were 4 with a total of ¥6,000.
Did not make much money from outside vendors last year.
Past co-chairs had to communicate with the outside vendors and this could be overwhelming to the new co-chairs.
¥1,000 yen for community members.
The PTA needs to reach out to the community for donations.
Volunteers are needed to help sell and organize the event.
Need to ensure that donations are not “Junk”.
Propose a list of items that are desired for donations.
Show the expected conditions of the items.
Suggested that names are associated with donations so unpurchased goods can be returned to the donators.
A need to police the event to prevent outside individuals was expressed.
Possible PTA Food booth.
Room for 25 spots.
There will be music at the event.
Determined that 2 meetings will be needed to organize the event.
Next meeting at March 25th at 2:00.
May Community BBQ
Usually on a Friday
Two grills one for meat and the other for vegetables
The PTA generally provided the food
Event is from 3:30pm until 6pm towards the end of may
Neil Cooke will return with possible days for the community BBQ
Next PTA meeting on First Tues or Wednesday in April, to be announced
Notes
Notes
If anyone has items they would like added to the Spring Bazaar planning agenda, please email pta.sapporo@gmail.com.
Action Items
Action Items
Spring Bazaar floor plan will be made.
PTA will reach out to the community for donations.
Spring Bazaar Planning Meeting (March 25th, 2025 , 2:00 pm J.S.T)
Spring Bazaar Planning Meeting (March 25th, 2025 , 2:00 pm J.S.T)
Spring Bazaar layout will be presented
Recap of Japan Red Cross CPR Training will be presented
PTA Meeting
5th February 2025 / 2:15 PM JST / Hokkaido International School Room 201
Attendees
Attendees
Akiko Ishizu, Sakura, Ada Ng, Albert Chu, Paul Andrews, Gillian Smith, Joy, Terry Kimura, Miyako Bee, Gulshat Shiam, Katsunori Miyahara, Trip Allen, Neil Cooke, Ami, Shiloh Rusk
Agenda
Agenda
Grant Request Votes
○ Library funding for ¥ 200,000 is approved:
○ Makinohara exchange student program for ¥ 50,000 approved
○ Seniors’ trip ¥ 75,000 to go to Kobe pending approval of trip
i. The amount might be higher than anticipated
ii. If amount is greater than anticipated, they may change plans for a local trip
iii. Undecided due to that lack of educational activities and cost of funding
iv. Discussion of possibilities took place:
1. Possible ways for PTA to help raise money for the trip
2. Suggested that educational activities could be added to make is more appealing for funding as opposed to solely for fun
3. Proposal of the addition of criteria for approval of the funds: e.g. contingent on educational activities
v. The grant was rejected but an amended plan is asked that includes some educational activities. This will be reviewed and that grant may be approved.
vi. The anxious Generation funding is rejected
CPR Training Updates
○ Event date: 3:45p to 5:45p on Feb 27th
○ Up to 30 participants but students must be at least grade 5 born before April 1st
○ Lecture will be in Japanese, translators will be needed
○ Participants will receive certificates upon completion
○ Cost of ¥ 300 from each participant
○ Will learn CPR for adults and Children, AED equipment training, and Heimlich manoeuvre training
○ Posters will be made and hung.
○ Applications are first come-first serve
○ Open to both parents and students
○ Volunteers for: poster (Shiloh Rusk), translation (Terry Kimura),
Spring Bazaar Training
Community BBQ Proposal for May
Proposed Amendment for Steering Community Protocol (to include parent co-chair term limit)
○ Proposed terms for the position of Co-chair
○ Check if there is a link to the proposal
○ Will be voted on in next meeting by the steering committee
Notes
Notes
● N/A
Action Items
Action Items
Consider terms of proposed grant request
Next Meeting Agenda (February 5th, 2025, 2:15 pm J.S.T)
Next Meeting Agenda (February 5th, 2025, 2:15 pm J.S.T)
● Voting on proposed grant requests
● Review of term limits of co-chair
PTA Meeting
15th January 2025 / 2:15 PM JST / Hokkaido International School Science Room
Attendees
Attendees
Akiko Ishizu, Sakura, Ada Ng, Albert Chu, Gillian Smith, Joy, Terry Kimura, Ning, Momo,
Agenda
Agenda
Grant Request for guest speaker financing (Tim)
○ Guests are: Prof. David J. Gunkel, M.G. Shetfell and Alexander Bennett
○ Will be covered regardless of PTA funding
○ Desires PTA funding for promotion of the program, lengthened visit and appropriately fund the speakers
○ Parents are invited with babysitting available
○ Future topic suggestions are welcome from parents
○ ¥200,000 requested to for the event
○ Request was approved by the PTA
Spring bazaar brief overview - planning to come in Feb/Mar/Apr (Neil)
○ Will be on the 26th of April, 2025
○ Considered being held outside but must be prepared for moving back pending weather
○ Less parent-led food booth, more of a flea market
○ Grades 6 - 12 will be organizing booths
○ ¥ 1,000 to rent a spot for community (spot size: approx. 2 metres/1.5 metres)
Term limit for co-chair (brief preview before next meeting) (Sakura)
○ Currently no term limits on co-chair
○ Will list reasons why a limit needs to be implemented
○ Considering up to two years maximum
○ Suggestions for reasons are welcome
CPR update (Sakura and Akiko)
○ Thurs Feb 27th after school with a max of 30 participants
○ Born on or before April 1 2014 because they are above the 5th grade according to the Japanese system
○ Request for volunteers to assist in organizing the event
Short presentation (Jared)
○ Grant request #1: Request for more books
· Problem: that has been a decline in literacy among the students
· Aim to make books ultra-available, increase access, build literacy
· Request funding for books, no amount of money was requested
○ Grant Request #2: Concerned for the anxiety caused by smartphones
· Problem: Increased anxiety among children that use the phone regularly
· Would like to increase the knowledge associated with the use of phones among children
· Would like to order six copies of the book “The anxious Generation”
· The books would be available for reading in the library
○ Grant Request #3: Makinohara exchange program
· A 3-day student service and exchange program
· Aim is to increase appreciation and enjoyment of English in Japanese junior high students
· Conduct in-person English cooking lesson
· Provides unique experiences that HIS does not generally offer
· 6 Total members; Trip can currently fund 3 members, need to find 3 more
· Need ¥ 210,000: School pays ¥ 50,000, fundraise ¥ 50,000, ¥ 110,000 paid for by students
· Request ¥ 50,000 or more to fund the trip
○ Grant Request #4: Senior Trip to Kobe
· A student led 4 - day trip to Kobe
· Total cost: ¥ 580,933
· Expect to raise ¥ 150,000
· Requesting ¥ 75,000 for the PTA
· Must be approved by the school first
Notes
Notes
● N/A
Action Items
Action Items
Consider terms of proposed grant request
Next Meeting Agenda (February 5 th, 2025, 2:15 pm J.S.T)
Next Meeting Agenda (February 5 th, 2025, 2:15 pm J.S.T)
● Voting on proposed grant requests
● Review of term limits of co-chair
PTA Meeting
4th DECEMBER 2024 / 3:45 PM JST / Hokkaido International School 303 Rm
Attendees
Attendees
Neil Cooke, Ade Chandra, Liaohuiqun, Ning, Paul Andrews, Terry, Neil Cooke, Akiko Ishizu, Sakura Toishita Chu, Mr. Schlosser, Trip Allen, Yukari Schlosser, Maiko Horimoto, Satoko Yamamoto, Gillian Smith,
Agenda
Agenda
Review of PTA finances:
○ Current Balance for the PTA account is ¥4,430,020.
Clarification of PTA voting protocols:
○ Steering committee has the ultimate vote on determine how the funds would be spent
○ A minimum of 8 members at any PTA meeting for a final voting
○ Without 8 members, a final vote cannot be made. This proceeds to an electronic vote of the full steering committee.
○ Ultimately, the people responsible for the funds are the steering committee.
○ Two Proposed processes:
■ Providing there is a minimum of 50% plus 1 of the steering committee members in attendance AND a minimum of 50% plus 1 of the members support the resolution, then the majority vote is passed. (This is in line with the PTA Protocol).
■ Providing there is a minimum of 50% plus 1 of the steering committee members is carried even if the majority of the steering committee is opposed (This would represent a change of the PTA protocols and require Executive Board approval).
Grant Request Votes:
○ Past grant requests are posted on the HIS website for review.
○ Model UN Grant Request:
■ ¥100,000 was approved with a 50-50% distribution of funds between students and school.
Winter Celebration Snack Bags:
○ Goodie bags will be distributed for students this year containing candies, juice and chips.
○ ¥60,000 will be used for the goodie bags.
○ Need help packing the goodie bags: Date will be determined but some time on the last day of the week before winter break.
○ Volunteers for distributing goodie bags are needed for December 19th, 2025.
Teacher Appreciation Day Organization:
○ Event officer Maiko and Akiko are taking lead on the event
○ Food, lunch, snacks and drinks are wanted for the day
○ If there is not enough donations, volunteers will go out and buy
○ Event is on December 16th, 2024
PTA Cupboard:
○ Notice: PTA cupboard is currently under reorganization
○ It is in dire need of organization
○ There will be many things that will be thrown away
○ Date will be determined later for cleaning
First Aid / CPR Training
○ Grant request for First Aid/CPR training for grade 5 and up, parents and teachers
○ From 9:00 to 18:00, 1,5 - 2 hrs for the session
○ Min 10 people, max 30 - 40 people.
○ Cost: ¥3000 yen/person, ¥53 yen/book, masks ¥200
○ Participants will receive a certificate from Red Cross Japan, Hokkaido Branch.
○ Must be booked 2 months in advanced, no bookings can be scheduled for March and April
○ ¥40,000 maximum cost
○ PTA has approved with a maximum funding of ¥20,000
○ Parents will pay for themselves.
Costume Volunteers
○ Costume volunteers are run by the school and organized by Mr. and Mrs. Tsugino.
○ There will be a meeting after winter break to discuss how volunteers will be organized in preparation for Kitara.
Notes
Notes
● N/A
Action Items
Action Items
PTA Cupboard will be organized.
Winter Celebration goodie bags will be assembled and distributed.
Teacher Appreciation Day will be planned and executed.
Next PTA Meeting is on January 15th, 2025 at 2:15 PM (J.S.T)
Next PTA Meeting is on January 15th, 2025 at 2:15 PM (J.S.T)
Meeting Minutes
Meeting Minutes
12th NOVEMBER 2024 / 2:00 PM JST / Hokkaido International School 202 Rm
Attendees
Attendees
Makiko Hori, Akiko Ishizu, Nicholas Fazio (Teacher), Justin Rankin (Teacher), Yukari Schlosser, Tim Schlosser (Administrator), Albert Chu, Ada Ng, Sakura Toishita Chu, Neil Cooke, Paul Andrew, Miwa, Trip Allen, Terry Kimura, Joy, Momo, Ami Uchida, Liao Hui Qun
Agenda
Agenda
Fall Festival Reflection and review of financials (Treasurers, All):
○ The Fall festival received generally positive feedback
○ There were a few communication issues with parents who wanted to volunteer
○ A disconnect with teachers: they may have felt like outsiders
○ Students could have been better at directing in the parking lot.
■ Parents might be a better option in the future
○ Supervision is suggested in the future
○ The total amount made was ¥456,640
○ The profit for the PTA is ¥100,000
○ Profit for students was ¥239,100 plus the amount paid to them from PTA (¥105,000)
○ Suggested that a clear goal should be defined for the students
○ More involvement from students is suggested:
■ Encourage a competitive spirit to promote making money.
○ Parents are asked to help out with the class booths
A video presented by Terry :
○ It is not completed yet, so will be shared at another time
Discussion of possible alternate times for evening steering committee meetings (Sakura, Neil, All):
○ Suggested that a Google form would be sent out to get feedback on the best times from teachers
○ A teacher’s rep is suggested
○ Sometimes classes are forced out of the classroom to accommodate the PTA meetings
○ Next meeting is Wednesday, December 4th after school from 3:45 pm to 5:00 pm
Grant Request Presentation - MUN (Beatty):
○ Model UN
■ Role play as delegates for different countries to solve global social problems
■ Learning about people, and international politics. There is a strong focus on research and writing, debate, speaking, competition against schools, building leadership experience, EIR Credit, supporting college application
■ Grant is for attendance at the Marist model UN conference in Kobe (February 19th - 22nd, 2025)
● Airfare and hotel: ¥40,000 per student
● Expect 10 students
● There are also fundraising activities
● Expect ¥30,000 as a student contribution
● The request is for ¥100,000 to support 10 students
■ The funds will be needed before January 1st, 2025.
■ PTA should expect updates on the student fundraising activities.
■ Vote: Will be sent out to reps for voting but will also send out a summary sheet of the finances for voting later
Request for help with after-school activities (Rankin):
○ Justin Rankin: After School Activities
■ The primary purpose is to give children a chance to play, create, solve and strategize outside of the school curriculum.
■ Opportunity for different kinds of activities and experiences
■ Once/week from 3:40pm to 4:30pm with six session
■ It is primarily teacher-led with parents and external vendors
■ Parents are encouraged to share skills and/or interests with the students
■ Google form will be sent out for registration: January, 14th - 17th, 2025 and March 24th -28th, 2025
■ A modest amount of funding is available with a request form from the office or Mr. Rankin once approval has been given.
■ contact jrankin@his.ac.jp or visit 4F Gymnasium, ‘The Nest’
■ External vendors will have a background check
Teacher Appreciation Day Scheduling
○ Twice a year: parents are asked to bring in home-cooked food for teachers to eat a buffet-style meal but this year there may not be a room for the event.
○ Try something new this year was suggested, where teachers get a takeaway food or bento, packed into a bag with snacks and/or drinks -
■ teacher’s feedback was that it seems a bit impersonal
○ The time frame is from 10:00 am to 1:30pm
○ The date is selected for: December 16th, 2024 (Monday)
Notes
Notes
● N/A
Action Items
Action Items
Video Presentation will be completed for viewing by the PTA
Model UN request will be voted on by class reps
Next PTA Meeting on December 4th, 2024, 3:45 pm J.S.T
Next PTA Meeting on December 4th, 2024, 3:45 pm J.S.T
16th OCTOBER 2024 / 12:00 PM JST / Hokkaido International School Art Rm
Attendees
Akiko Ishizu, Sakura Toishita Chu, Kakiko Hooi, Albert Chu, Trip Allen, Kay Kim, Hyo Sun Shon, Homure Yoshinaga, Gillian Smith, Nozomi Ide, Ami Uchida, Neil Cooke, Aya Cooke, Maiko Horimoto, Miyako Bee, Meiji Bennet, Ning, Hiramasa Horimoto, Paul Andrews, Satoko Yamamoto, Miyako, Nao, Yukari, Momo
Agenda
Agenda
Announcements:
○ Husky Goods Sales: The Air Pay registration process would makes it difficult for the school as it would make the school considered a business.
■ Instead, sales will be kept to major events for ease, and will have fewer sales. The sale of husky Goods is not meant for profit, but a small amount of profit is allowed.
○ Food for each grade has been finalized and supplies have been requested:
■ Secondary Student council: Chocolate Banana
■ Grader 12: Chicken/Vegetable Curry
■ Grade 11: Gyoza
■ Grade 10: Quesadilla, Tacos, Healthy Snacks and Drink
■ Grade 9: Desserts, Parfait, Cookies
■ Grade 8: Yakisoba
■ Grade 7: Milkshakes
■ Grade 7: Grilled Cheese and Hot dogs
■ Parents: Korean Food, Japanese Food, Japanese Oden, Edamame, Russian Food, Clam Chowder, Indonesian food, Halal Food and Cantonese/Chinese Food
○ The price for each dish served by booths must be divisible by 100 as the tickets used to purchase items will be ¥100 each
○ Please let a PTA Co-chair know how many outlets are needed for booth activities
○ Plates, napkins, and chop sticks will be provided by the PTA. Anything other than these items need to be purchased by parents.
○ If anyone wants to assist in setting up for the Fall Festive, setup will being at 2pm the day before.
○ There are no more bleachers, so other options for seating need to be considered.
○ A floor plan is needed
○ Due to the new floor and walls in the gym:
■ Requested that the same tape is used
■ Blue tarps are used for protection
○ There is a need for raffle ticket prizes
○ There is a need for more trick or treat candies (no nuts)
○ People are invited to help sort and package trick or treat candy on October 28th at 2pm.
○ Parents are needed to run the arts and crafts booth on the second floor.
○ Please inform the PTA about equipment needed for the booths
Advertising:
○ Information has been given to members of the foreigner/local community through the Insider email newsletter
Proposals:
○ An allergy notification sign for the booths:
■ The notification sign was changed to the placement of a sign requesting customers notify the booth’s occupants of an allergies
■ The proposal was approved with the changes
○ Reimbursement for Parents:
■ For past Fall Festivals, reimbursement was ¥100,000
■ A reimbursement of ¥500,000 was suggested as an increase from previous Fall Festivals
■ Votes were cast online and the change was approved
Suggestions:
○ Tracking the amount of guests for event to better estimate needs in the future.
Notes
Notes
● If anyone has items they would like added to the next Fall Festival planning agenda, please email pta.sapporo@gmail.com.
Action Items
Action Items
All those who need equipment will notify the PTA
Parents willing to run the arts and craft booth will notify the PTA
Fall Festival floor plan will be made
PTA will be notified about the amount of outlets needed per booth
Next Fall Festival Planning Meeting (October 28th, 2024, 2:00 pm J.S.T)
Next Fall Festival Planning Meeting (October 28th, 2024, 2:00 pm J.S.T)
● Final preparations and planning before the Fall Festival
PTA Committee members - 2024-2025
Officers
Co Chair - Sakura Toishita
Co Chair - Neil Cooke
Secretary - Gillian Smith
Treasurer - Akiko Ishizu
Treasurer - Makiko Hori
Parent Ambassador - Albert Chu
Events Officer - Ada Ng
Events Officer - Maiko Horimoto
Class Reps
EY - Joy Sambo
MP1 - Trip Allen
MP2 - Katsunori Miyahara
MP2 - Terry Kimura
MP3 - Akiko Ishizu, Miki Smith
MS - Dominic Au
MS - Gillian Smith
9-10 - Paul Andrews
11-12 - Ada Ng
2nd OCTOBER 2024 / 2:00 PM JST / Hokkaido International School Rm 201
Attendees
Albert Chu, Sakura Toishita, Akiko Ishizu, Makiko Hori, Trip Allen, Yuki Marchal, Yukari
Schlosser, Paul Andrews, Maiko Horimoto, Hiromasa Horimoto, Ayuko Hiura, Mino Hyo Sun,
Kay Kim, Ahreum Kinon, Eddy Cristiana, Satoko Yamamoto, Gillian Smith, Junna Kudo, Neil Cooke, Ami
Uchida, Chikako Kojiman, Sakurada, Katsunori Miyahara, Terry, Miyako, Yuko Watanabe,
Liaohuiqun, Jen Lofthouse, 平井葵(Aoi Hirai), Michael Jordan, Nana, Misato Sugi
Agenda
New Business
1. Introduction of 2024 PTA Parent Ambassador: Albert Chu
2. Fall Festival:
○ Planning:
■ Fall Festival Planning meetings on Wed October 16th at 2:00 pm in
room 201 (2:00 pm will be the prioritized meeting time but may be
rescheduled for 12:30 pm) and Mon October 28th at 2:00 pm in room
201.
● Meeting information will be posted on the HIS website calendar
(https://www.his.ac.jp/calendar)
■ Fall Festival Homeroom Foods Form will be sent to classes fornotification about equipment requirements.
■ Individuals have volunteered / been assigned to various positions forthe Fall Festival. Not all positions have been assigned yet.
● Asking for parents to make donations of Halloween candy
○ Information:
■ Help is needed in reaching out to as many people as possible to sign up
to volunteer for the festival.
● Volunteer positions:
○ PTA Bake Sale
○ Raffle Sales
○ Goods Sales
○ Money counting post-event
○ Team to collect and pack Halloween candy
○ Setup and clean up: need special support for parents
○ Parent food booth
○ Event Officers: 2 individuals have graciously volunteered for the position; Ada Ng and Maiko Horimito
3. Huskies Goods (Husky Goods Committee)
○ Husky Goods Committee has decided to close the online store due to the highinterest rate of 5.5% charged when processing credit cards during the sale of
goods.
■ Air pay was chosen as a substitute due to the free machine provided.
● A screening process needs to be passed that requires account
information, school name, address, etc. Will take about a week
to process
● Committee was instructed to discuss the involvement of the
PTA in the sales of items with the school office.
○ Once discussed with the office, the committee can
return to the PTA about the substitution of credit card
processing with Air pay.
○ Husky Goods Committee is also requesting ¥100,000 for the purchase of items
to sell.
■ Request was approved
○ Items sold by the Husky Goods Committee are: Beanies, Bear Bells and T-Shirts
4. Tent Grant Update:
○ Mr. Piazza was able to use parts from two broken tent sets to assemble a
functioning tent set. This has lowered his request from three tents to two tents.
5. Grant Process:
○ A new grant form was proposed to address the need for more information when requests are submitted.
■ Notations to the proposed form were suggested:
● A date indicating when funds are needed by.
● An outline of a time frame for the submission of the form and
processing time, with indication that processing times are
subject to change
● A note that PTA would like applicants to suggest multiple
options when requesting funds; including the cheapest available
options.
■ The form had been approved pending the addition of the suggested changes.
6. Steering Committee: Laptop (Sakura)
○ Requesting one laptop for PTA: for general use by PTA members without easy access to a computer.
■ The laptop will stay in PTA storage.
○ Sakura will return with a request form including the information needed to vote
on the request.
7. PTA Volunteer Clarification (Neil)
○ The library and costumes for Kitara: these are positions that the PTA assist in
filling.
○ To sign up for the library please email: Ms. Kristin Dixit or Mr. Jared Pangier
○ To volunteer for Kitara costumes, please email pta.sapporo@gmail.com
8. Community BBQ (Sakura and Neil)
○ Customarily, there is a fall BBQ but due to the late notice these is one planned
for spring 2025.
9. HIS Grounds
○ The school campus is in need of a team of parents to take turns tending the plants.
Notes
● If anyone has items they would like added to the PTA agenda, please email
pta.sapporo@gmail.com.
● Husky Dads Social: Thursday, October 17th, 4:30 pm – 6:00 pm (HIS MPR)
● Coffee with HIS Administration: Monday, October 28th, 8:45 am – 10:00 am
Action Items
1. Husky Goods Committee will discuss PTA involvement in the sales of school items
2. Co-Chair Sakura Toishita will retrieve laptop request information
3. Volunteers will be recruited to fill vacant positions for Fall festival
4. Fall Festival planning meetings on Wed October 16th at 12:30 pm (room TBA) and Mon
October 28th at 2:00 pm
Next Meeting Agenda (Wednesday, November 6th, 2024, 2:00 pm J.S.T)
● Vote on Husky Goods Committee Air Pay substitution.
● Vote on Steering Committee Laptop
● Debriefing of the Fall Festival
February 7th, 2024, from 14:15 in Room 204
February 7th, 2024, from 14:15 in Room 204
Attending:
Misako Sugi
Na Hu
Nami Shimada
Alix Fachin
Aoi Hara
Terry Kimura
Yukari Schlosser
Sakura Toishite
Ami Uchida
Jared Pangier
Neil Cooke
Junna Kudo
Parent - Admin Meeting Reminder / Prep - Tuesday, February 13th at 5:30
Babysitter and translator, if possible for more people to be able to attend
Topics: WASC Accreditation Report is due on February 25th
Parent/Guardian surveys result
Explanation of some key aspects of report
Next year’s action plan to be discussed between April 7 -11
The “Big Picture” of school improvement and growth plans
Recap of the main school renovation plans
Exciting new changes and developments ahead at HIS
Spring Bazaar Planning
Date: April 13, 2024
Location: Outdoors with indoors as a backup
Events: field events, carnival games
Music: Mr. Cooke will check with music department and rock band
Advertisement: Outside Vendors?
Food: SDG groups (HUSKIES week) Hish school students will provide
Flea Market
Plan a full meeting specifically on the topic of spring bazaar
Junna will prepare a survey for all parents to get volunteers, Mr. Cooke will send out next week
Involve class representatives in recruiting at each milepost and grade level
Yukari will run the “Go Green, Go Huskies” campaign again
School grant votes
Discussion of the milepost class library grant, which was approved last year.
Mr. Pangier suggested a mechanism (buying through Follet) that would ensure that they are all barcoded properly.
Will attend and discuss at next elementary meeting
– 50,000 yen per MP and EY for purchasing books for the class library
New school merchandise ideas
Neil showed the design of a new HIS beanie. Suggestion was to just order them in black to avoid the warehousing problem through company
Updates on PTA Account Balance and Budgets - tabled until next meeting in March.
January 17th, 2024 from 14:15 in Room 206
January 17th, 2024 from 14:15 in Room 206
Attendance:
Online:
Ada Kwok
Andrew P
In person
Akiko Gotoda
Ami Uchida
Nick Fazio
Neil Cooke
Junna Kudo Vaeth
Badminton equipments - Grant Proposal (Presentation by Mr. Fazio)
Requesting 50,000 yen for one new equipments. The overall cost would be 100,000 yen - to be bought locally.
Mr. Fazio will send more details about the request and Mr. Cooke will send out an online vote to the Steering Committee members (=Class representatives, treasurer, secretary and co-chairs) this week or next.
Additional explanation from Mr. Fazio (January 22nd, 2024)
We are seeking a grant of 50,000 yen to subsidize the purchase of a new badminton net and poles, along with a few badminton rackets for our team.
Safety: Existing equipments are outdated and the sign of wear is visible
Encourage more students to participate: Well-equipped sports program will be more attractive and it will promote healthy lifestyle
Skill Development and inclusiveness: New and improved rackets will facilitate better skill development, and they will allow us to include those who are unable to purchase their own equipment for various reasons
Community engagement: Upgraded equipment will be beneficial not only the students but also provide the opportunity to build community, such as participating in tournament, playing against local schools, etc.
Parent Coffee Morning - January 24th at 9:30am
Topics: Accreditation Feb 25 - report is due
Surveys
Explanation of some key aspects of report
Next year’s action plan April 7 -11
Beginning brainstorm on Spring Bazaar
Date April 13
Location Outdoors with indoors as a backup
Events - field events, carnival games
Music? - Mr. Cooke will check with music dept and rock band
Advertising? Outside Vendors?
Food - SDG groups (HUSKIES week) HS provides
Flea Market
Next meetings we would like to have a conversation about setting priorities for the remainder of this year and for next year.
- - - -
バドミントンの道具に対してのグラントリクエスト(Mr. Fazioから)
新しい道具を購入するために50,000円のリクエスト。コスト全体は100,000円、国内で購入
Mr. Fazioがリクエストに関する詳細を送り、Mr. Cookeはステアリングコミティメンバー（=クラス代表、書記、会計、代表2人）に今週か来週中にオンライン投票を送る。
Mr. Fazioから追加で送られてきたリクエストの詳細（1月22日）
新しいネット、ポール、ラケットいくつかを購入するための資金として、50,000円の支援をお願いしたいです。
安全性：既存の道具は古く、使用による劣化が見られる
より多くの学生に参加してもらうことを推奨：きちんと道具の揃っているプログラムはより魅力的で、かつより健康的なライフスタイルの宣伝にもなる
スキルアップとインクルーシブネス：新しく、進化したラケットは技術向上の助けとなり、また何らかの事情により自分の道具を購入できない学生にも参加する機会を与えられる
コミュニティの関わり：学生は新しい道具を使えるだけでなく、トーナメントに参加したり、近隣の学校と練習したりといった、コミュニティを築くきっかけも与えられる。
保護者のコーヒーモーニング：1月24日９時半から
WASC Accreditionについて（レポートの締め切りは2月25日）
アンケートについて
成績表に関する重要側面について
来年のアクションプラン：4月7日から11日
スプリングバザーに関する意見交換
日付：4月13日土曜日
場所：校庭（無理な場合は校内）
イベント：ゲームなど
音楽：Mr. Cookeが音楽科とロックバンドに確認
広告、フリーマーケットは外部の販売も含む？
食べ物：SDGグループ（HUSKIES week)、高校生
フリーマーケット
次回のミーティングでは、今年度内残り、また来年度の案件について、優先順位をつけることを話し合う
December 6th, 2023 from 15:45 in Room 206
December 6th, 2023 from 15:45 in Room 206
Discussion of the End of year concerts (Kirin Sugino)
April 26 elementary concert in school
May 31 secondary at Kitara (7:00 - 8:20)
Usually together but for many reasons as we are gearing back up to the performances after covid, we are having separate
3 areas for support (asking from parents)
Organizing and distributing of costumes - very parent centered
Promotion and advertising
Asking for donors for advertising in program
History - Thousands of items of costumes to be organized
We know that it will be a struggle to get a lot of people to come (with the elementary not part of
the big concert) so we really need the support of PTA to promote
Y Sugino - parents' involvement can do so much - even if each parent just sold one ticket.
61 secondary students performing. 370 tickets to be sold 1000 yen for adults / 500 for students
Other times there were reserved seating tickets sold (will be this time for 3000 yen)
Posters and programs will be distributed
If you would like to be involved, please contact Y and K Sugino.
Each year is a different theme - this year singing, dancing, band based on the four seasons
Grant request for MUN event at Marist
"Model United Nations is an academic simulation of the United Nations where students play the role of delegates from different countries and debate real world issues from the perspective of their assigned country. This is our third year to field a HIS Model UN team and interest has grown every year.
All high students at HIS are eligible to participate in Model United Nations. It requires students attend at least 6 weeks of after-school meetings for research and training in parliamentary debate. All participants engage in rigorous preparation in order to be competitive against other schools.
The culminating event of Model United Nations is attending the annual Model UN Conference in Kobe, hosted by Marist Brothers International School, in February. PTA Grant money will be used to support student and chaperone travel costs to the conference.
Families have agreed to contribute 25,000 yen per student
Group is fundraising, school will be contributing as well.
Decision:
Wait until the actual cost amount
January meeting vote
Recommend a smaller “token” amount to recognize this event. - 15 to 20% of total?
Review of Parent School Survey Results from November
Teacher and Staff Appreciation Day Date set for December 12
- - - -
年度末のコンサートについて（Ms. Kirin Sugino)
エレメンタリーのコンサート：4月26日学校にて
セカンダリー（ミドル、ハイスクール）のコンサート：5月31日キタラにて（19:00-20:20)
通常、合同で行なっていますが、コロナ後のパフォーマンスであることなど複数の理由により、今回は別々に行います。
保護者からは３つの分野でのサポートが必要
コスチュームの準備、配布：保護者中心で行う
広告、宣伝
プログラムに載せる広告によって寄付をしてくれる人を募る
歴史：数多くのコスチュームの管理、維持が行われている
エレメンタリーがキタラでのコンサートに参加しないことによって、多くの観覧者を集めることが難しいと思われ、宣伝に関してPTAからの支援が必要。
杉野先生によると、保護者一人が1枚のチケットを売ってくれるだけだったとしても、保護者の関わりがと大きな助けになる。
61人の中高生が参加し、370枚のチケットを大人1000円、学生には500円で販売。
過去には、指定席（寄付金付き）を発売したことがあり、今回は3000円になります。
ポスターとプログラムを配布
お手伝いを希望される方は、Mr. Sugino (ysugino@his.ac.jp)もしくは、Ms. Sugino (ksugino@his.ac.jp)までご連絡ください。
毎年、異なるテーマがあり、今年は四季をテーマにした歌とダンス、バンドの発表があります。
マリストブラザーズインターナショナルスクールにおけるモデル国連に関するグラントリクエスト
モデル国連は、学生たちがいろいろな国の使節になり疑似国連を行い、実際に世界で起こっている問題について割り振られた国の観点から議論する授業です。HISでこの授業を行うのは3回目で、関心は年々高まっています。HISの高校生は全員、モデル国連に参加することができます。学生は、最低6週間の放課後のリサーチのためのミーティングに参加し、リサーチや議会における討論のトレーニングを受けることになります。参加する生徒は全員、他の学校との競争のために十分な準備をすることになります。モデル国連のメインイベントは、毎年2月に神戸のマリストブラザースインターナショナルスクール主催で行われるコンファレンスです。PTAのグラントは、学生と付き添いが神戸まで、コンファレンスに参加する旅費として使われます。
学生一人あたり、各家庭で25000円まで負担します。
グループはファンドレイジングを行なっており、学校側からの支援もあります。
決定にあたり、
実際の費用が判明するまで待つ
1月のミーティングで決定
全体の費用の15−20パーセントなど、このイベントをサポートする目安となる金額を決定する
ことになりました。
11月の保護者からの学校に対するアンケートの結果について
先生と職員感謝の日
12月12日に行うことになりました。
October 4th, 2023 from 15:45 in Room 206
October 4th, 2023 from 15:45 in Room 206
Online:
Aya Yano
Albert Chu
Junna Kudo Vaeth
Aoi Hara
Jason McGuire
Naomi Noda
Keiko Ono
Masa Yamamoto
Samuel Ng
Ada Kwok
Maiko Horimoto
In person:
Neil Cooke
Yukari Schlosser
Terry Kimura
Grace Hu
Christiana Eddy
Chika Miyahara
Yuki Marchal
Yoshie Nishimura
Ami Uchida
Ayako Chikawa
Akiko Gotoda
Elli Fachin
Megumi Ando
PTA Food Booth (as of today):
Korea
Russia
France (not decided)
Sushi/ California Roll
Clam chowder
PTA Activity Booth:
Art & craft (2nd floor, next to the MPR stairs)
Trick or Treat (2nd floor classrooms)
Questions/thoughts on the survey:
Questions were hard to answer, (no mention working time, if it will be before event or on the day, etc.)
What do you mean by "sustainable Fall Festival”?
- Reduce, Reuse, Recycle
- not banning everything (still provide disposable plates to those who ask for)
- asking people to bring cups, plate, selling “Go Green, Go Huskies: sticker to stick on the container brought
- selling reusable plates, stamp card (Filled stamp card = one free game, one raffle ticket)
- Will the student involved in making the event sustainable?
- not this time
- Are we having the leftover food composted?
- Maybe not this time, as winter is coming soon. For Spring Bazaar
- More information on how to run a food booth should be given
- note: 10,000 yen to support the cost of food booth. Receipts to be kept)
- How many time are parents volunteers asked to help?
- PTA asks minimum 30 minutes of work at the booth
- Checking many time slots to volunteer will NOT make them to work more (This should be clearly mentioned in the survey next time)
- It will be nice to have ‘anytime’ as a choice
Students’ food/activity list shown (more activities will be added next Monday)
Tickets
All the games, activities and food will be paid with the same ticket (1 ticket = 100 yen)
There is separate ticket
Parking
Please avoid coming by car and no parking on the street/sidewalk
Advertisement
on Hokkaido Insider and the school bus
Flyers can be taken to local restaurants, shops, etc.
Purpose of the event:
Fundraising for PTA fund and MS/HS service trip
PTA fund: will be used to support the students and their learning through PTA Grants (Please see PTA Website for the items purchased in the past)
MS/HS service trip: half of the money raised by each class will go towards MS/HS Service Trip Fund, which will be used to cover the cost of the trip
Raffle prize:
Donations - to be taken to the school office
Prize ideas: wine, toys, cake, no minimum price for the prize as long as they are new
PTA Grand prize for Raffle: Kindle, Playstation, Hoover board and GoPro has been given in the past (maximum 50,000 yen, purchased with PTA Fund)
- Ideas for this year’s prize: bicycle, Playstation 5, Niseko ski season pass (out of budget). (To be voted by the class representatives and those who attended meeting today.)
Meeting Minutes
Meeting Minutes
February 7th, 2024, from 14:15 in Room 204
February 7th, 2024, from 14:15 in Room 204
Attending:
Misako Sugi
Na Hu
Nami Shimada
Alix Fachin
Aoi Hara
Terry Kimura
Yukari Schlosser
Sakura Toishite
Ami Uchida
Jared Pangier
Neil Cooke
Junna Kudo
Parent - Admin Meeting Reminder / Prep - Tuesday, February 13th at 5:30
Babysitter and translator, if possible for more people to be able to attend
Topics: WASC Accreditation Report is due on February 25th
Parent/Guardian surveys result
Explanation of some key aspects of report
Next year’s action plan to be discussed between April 7 -11
The “Big Picture” of school improvement and growth plans
Recap of the main school renovation plans
Exciting new changes and developments ahead at HIS
Spring Bazaar Planning
Date: April 13, 2024
Location: Outdoors with indoors as a backup
Events: field events, carnival games
Music: Mr. Cooke will check with music department and rock band
Advertisement: Outside Vendors?
Food: SDG groups (HUSKIES week) Hish school students will provide
Flea Market
Plan a full meeting specifically on the topic of spring bazaar
Junna will prepare a survey for all parents to get volunteers, Mr. Cooke will send out next week
Involve class representatives in recruiting at each milepost and grade level
Yukari will run the “Go Green, Go Huskies” campaign again
School grant votes
Discussion of the milepost class library grant, which was approved last year.
Mr. Pangier suggested a mechanism (buying through Follet) that would ensure that they are all barcoded properly.
Will attend and discuss at next elementary meeting
– 50,000 yen per MP and EY for purchasing books for the class library
New school merchandise ideas
Neil showed the design of a new HIS beanie. Suggestion was to just order them in black to avoid the warehousing problem through company
Updates on PTA Account Balance and Budgets - tabled until next meeting in March.
January 17th, 2024 from 14:15 in Room 206
January 17th, 2024 from 14:15 in Room 206
Attendance:
Online:
Ada Kwok
Andrew P
In person
Akiko Gotoda
Ami Uchida
Nick Fazio
Neil Cooke
Junna Kudo Vaeth
Badminton equipments - Grant Proposal (Presentation by Mr. Fazio)
Requesting 50,000 yen for one new equipments. The overall cost would be 100,000 yen - to be bought locally.
Mr. Fazio will send more details about the request and Mr. Cooke will send out an online vote to the Steering Committee members (=Class representatives, treasurer, secretary and co-chairs) this week or next.
Additional explanation from Mr. Fazio (January 22nd, 2024)
We are seeking a grant of 50,000 yen to subsidize the purchase of a new badminton net and poles, along with a few badminton rackets for our team.
Safety: Existing equipments are outdated and the sign of wear is visible
Encourage more students to participate: Well-equipped sports program will be more attractive and it will promote healthy lifestyle
Skill Development and inclusiveness: New and improved rackets will facilitate better skill development, and they will allow us to include those who are unable to purchase their own equipment for various reasons
Community engagement: Upgraded equipment will be beneficial not only the students but also provide the opportunity to build community, such as participating in tournament, playing against local schools, etc.
Parent Coffee Morning - January 24th at 9:30am
Topics: Accreditation Feb 25 - report is due
Surveys
Explanation of some key aspects of report
Next year’s action plan April 7 -11
Beginning brainstorm on Spring Bazaar
Date April 13
Location Outdoors with indoors as a backup
Events - field events, carnival games
Music? - Mr. Cooke will check with music dept and rock band
Advertising? Outside Vendors?
Food - SDG groups (HUSKIES week) HS provides
Flea Market
Next meetings we would like to have a conversation about setting priorities for the remainder of this year and for next year.
- - - -
バドミントンの道具に対してのグラントリクエスト(Mr. Fazioから)
新しい道具を購入するために50,000円のリクエスト。コスト全体は100,000円、国内で購入
Mr. Fazioがリクエストに関する詳細を送り、Mr. Cookeはステアリングコミティメンバー（=クラス代表、書記、会計、代表2人）に今週か来週中にオンライン投票を送る。
Mr. Fazioから追加で送られてきたリクエストの詳細（1月22日）
新しいネット、ポール、ラケットいくつかを購入するための資金として、50,000円の支援をお願いしたいです。
安全性：既存の道具は古く、使用による劣化が見られる
より多くの学生に参加してもらうことを推奨：きちんと道具の揃っているプログラムはより魅力的で、かつより健康的なライフスタイルの宣伝にもなる
スキルアップとインクルーシブネス：新しく、進化したラケットは技術向上の助けとなり、また何らかの事情により自分の道具を購入できない学生にも参加する機会を与えられる
コミュニティの関わり：学生は新しい道具を使えるだけでなく、トーナメントに参加したり、近隣の学校と練習したりといった、コミュニティを築くきっかけも与えられる。
保護者のコーヒーモーニング：1月24日９時半から
WASC Accreditionについて（レポートの締め切りは2月25日）
アンケートについて
成績表に関する重要側面について
来年のアクションプラン：4月7日から11日
スプリングバザーに関する意見交換
日付：4月13日土曜日
場所：校庭（無理な場合は校内）
イベント：ゲームなど
音楽：Mr. Cookeが音楽科とロックバンドに確認
広告、フリーマーケットは外部の販売も含む？
食べ物：SDGグループ（HUSKIES week)、高校生
フリーマーケット
次回のミーティングでは、今年度内残り、また来年度の案件について、優先順位をつけることを話し合う
December 6th, 2023 from 15:45 in Room 206
December 6th, 2023 from 15:45 in Room 206
Discussion of the End of year concerts (Kirin Sugino)
April 26 elementary concert in school
May 31 secondary at Kitara (7:00 - 8:20)
Usually together but for many reasons as we are gearing back up to the performances after covid, we are having separate
3 areas for support (asking from parents)
Organizing and distributing of costumes - very parent centered
Promotion and advertising
Asking for donors for advertising in program
History - Thousands of items of costumes to be organized
We know that it will be a struggle to get a lot of people to come (with the elementary not part of
the big concert) so we really need the support of PTA to promote
Y Sugino - parents' involvement can do so much - even if each parent just sold one ticket.
61 secondary students performing. 370 tickets to be sold 1000 yen for adults / 500 for students
Other times there were reserved seating tickets sold (will be this time for 3000 yen)
Posters and programs will be distributed
If you would like to be involved, please contact Y and K Sugino.
Each year is a different theme - this year singing, dancing, band based on the four seasons
Grant request for MUN event at Marist
"Model United Nations is an academic simulation of the United Nations where students play the role of delegates from different countries and debate real world issues from the perspective of their assigned country. This is our third year to field a HIS Model UN team and interest has grown every year.
All high students at HIS are eligible to participate in Model United Nations. It requires students attend at least 6 weeks of after-school meetings for research and training in parliamentary debate. All participants engage in rigorous preparation in order to be competitive against other schools.
The culminating event of Model United Nations is attending the annual Model UN Conference in Kobe, hosted by Marist Brothers International School, in February. PTA Grant money will be used to support student and chaperone travel costs to the conference.
Families have agreed to contribute 25,000 yen per student
Group is fundraising, school will be contributing as well.
Decision:
Wait until the actual cost amount
January meeting vote
Recommend a smaller “token” amount to recognize this event. - 15 to 20% of total?
Review of Parent School Survey Results from November
Teacher and Staff Appreciation Day Date set for December 12
- - - -
年度末のコンサートについて（Ms. Kirin Sugino)
エレメンタリーのコンサート：4月26日学校にて
セカンダリー（ミドル、ハイスクール）のコンサート：5月31日キタラにて（19:00-20:20)
通常、合同で行なっていますが、コロナ後のパフォーマンスであることなど複数の理由により、今回は別々に行います。
保護者からは３つの分野でのサポートが必要
コスチュームの準備、配布：保護者中心で行う
広告、宣伝
プログラムに載せる広告によって寄付をしてくれる人を募る
歴史：数多くのコスチュームの管理、維持が行われている
エレメンタリーがキタラでのコンサートに参加しないことによって、多くの観覧者を集めることが難しいと思われ、宣伝に関してPTAからの支援が必要。
杉野先生によると、保護者一人が1枚のチケットを売ってくれるだけだったとしても、保護者の関わりがと大きな助けになる。
61人の中高生が参加し、370枚のチケットを大人1000円、学生には500円で販売。
過去には、指定席（寄付金付き）を発売したことがあり、今回は3000円になります。
ポスターとプログラムを配布
お手伝いを希望される方は、Mr. Sugino (ysugino@his.ac.jp)もしくは、Ms. Sugino (ksugino@his.ac.jp)までご連絡ください。
毎年、異なるテーマがあり、今年は四季をテーマにした歌とダンス、バンドの発表があります。
マリストブラザーズインターナショナルスクールにおけるモデル国連に関するグラントリクエスト
モデル国連は、学生たちがいろいろな国の使節になり疑似国連を行い、実際に世界で起こっている問題について割り振られた国の観点から議論する授業です。HISでこの授業を行うのは3回目で、関心は年々高まっています。HISの高校生は全員、モデル国連に参加することができます。学生は、最低6週間の放課後のリサーチのためのミーティングに参加し、リサーチや議会における討論のトレーニングを受けることになります。参加する生徒は全員、他の学校との競争のために十分な準備をすることになります。モデル国連のメインイベントは、毎年2月に神戸のマリストブラザースインターナショナルスクール主催で行われるコンファレンスです。PTAのグラントは、学生と付き添いが神戸まで、コンファレンスに参加する旅費として使われます。
学生一人あたり、各家庭で25000円まで負担します。
グループはファンドレイジングを行なっており、学校側からの支援もあります。
決定にあたり、
実際の費用が判明するまで待つ
1月のミーティングで決定
全体の費用の15−20パーセントなど、このイベントをサポートする目安となる金額を決定する
ことになりました。
11月の保護者からの学校に対するアンケートの結果について
先生と職員感謝の日
12月12日に行うことになりました。
October 4th, 2023 from 15:45 in Room 206
October 4th, 2023 from 15:45 in Room 206
Online:
Aya Yano
Albert Chu
Junna Kudo Vaeth
Aoi Hara
Jason McGuire
Naomi Noda
Keiko Ono
Masa Yamamoto
Samuel Ng
Ada Kwok
Maiko Horimoto
In person:
Neil Cooke
Yukari Schlosser
Terry Kimura
Grace Hu
Christiana Eddy
Chika Miyahara
Yuki Marchal
Yoshie Nishimura
Ami Uchida
Ayako Chikawa
Akiko Gotoda
Elli Fachin
Megumi Ando
PTA Food Booth (as of today):
Korea
Russia
France (not decided)
Sushi/ California Roll
Clam chowder
PTA Activity Booth:
Art & craft (2nd floor, next to the MPR stairs)
Trick or Treat (2nd floor classrooms)
Questions/thoughts on the survey:
Questions were hard to answer, (no mention working time, if it will be before event or on the day, etc.)
What do you mean by "sustainable Fall Festival”?
- Reduce, Reuse, Recycle
- not banning everything (still provide disposable plates to those who ask for)
- asking people to bring cups, plate, selling “Go Green, Go Huskies: sticker to stick on the container brought
- selling reusable plates, stamp card (Filled stamp card = one free game, one raffle ticket)
- Will the student involved in making the event sustainable?
- not this time
- Are we having the leftover food composted?
- Maybe not this time, as winter is coming soon. For Spring Bazaar
- More information on how to run a food booth should be given
- note: 10,000 yen to support the cost of food booth. Receipts to be kept)
- How many time are parents volunteers asked to help?
- PTA asks minimum 30 minutes of work at the booth
- Checking many time slots to volunteer will NOT make them to work more (This should be clearly mentioned in the survey next time)
- It will be nice to have ‘anytime’ as a choice
Students’ food/activity list shown (more activities will be added next Monday)
Tickets
All the games, activities and food will be paid with the same ticket (1 ticket = 100 yen)
There is separate ticket
Parking
Please avoid coming by car and no parking on the street/sidewalk
Advertisement
on Hokkaido Insider and the school bus
Flyers can be taken to local restaurants, shops, etc.
Purpose of the event:
Fundraising for PTA fund and MS/HS service trip
PTA fund: will be used to support the students and their learning through PTA Grants (Please see PTA Website for the items purchased in the past)
MS/HS service trip: half of the money raised by each class will go towards MS/HS Service Trip Fund, which will be used to cover the cost of the trip
Raffle prize:
Donations - to be taken to the school office
Prize ideas: wine, toys, cake, no minimum price for the prize as long as they are new
PTA Grand prize for Raffle: Kindle, Playstation, Hoover board and GoPro has been given in the past (maximum 50,000 yen, purchased with PTA Fund)
- Ideas for this year’s prize: bicycle, Playstation 5, Niseko ski season pass (out of budget). (To be voted by the class representatives and those who attended meeting today.)
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