Fall Festival 2018

Fall Festival income/expenses:

INCOME

Raffles ticket Sales ¥81,500

Total Ticket Sales (including profit of students' booths, Business Club, Kitara Fundraising Booth) ¥541,300

Unused tickets (counted as donation) ¥23,430

Total ¥646,230

EXPENCE

Profit from Students' Booths (Paid to homeroom) ¥239,200

Profit from Business Club Booth ¥1,900

Profit from Kitara Fundraising Booth ¥35,000

Food Booths cost reimbursement (Food booth cost can be reimbursed maximum 5,000 yen/ booth) ¥5,000 x2 booths claimed = ¥10,000

Raffles Prize (Drone) ¥7,478

Raffles Prize (Kindle, difference was donated) ¥6,000

Cold drinks ¥26,309

Total ¥325,887

TOTAL PROFIT

Income 646,230 yen - Expense 325,887 yen = 320,343 yen

This amount will be credited to PTA account, from which we give grants.

Thank you for your generosity and support!

Fall Festival Survey Result:

Thank you for those who have answered the survey. It's never too late to share your opinion and/or suggestion! If you still haven't done it, please help us make it better for next year.


1. DID YOU ENJOY FALL FESTIVAL?

YES: 100% (out of 26 reply)

2. WERE YOU ASSIGNED TO HELP A BOOTH?

YES: 88.5% (out of 26 reply)

NO: 11.5%

->We assigned a booth to those who singed up as volunteers. It helps us to organize better, if we could know how much volunteers will be there. Thank you for your understanding.

3. IF YOU ANSWERED' YES,' DID YOU HAVE TIME FOR YOURSELF TO ENJOY THE EVENT?

YES: 91.3% (out of 23 reply)

NO: 8.7%

-> We will try to find a way to have more volunteers to be involved, so that time slot per volunteer will be less.

4. HOW CAN WE MAKE THE EVENT BETTER IN THE FUTURE?

-Prepare new kind of games and craft

-The event hour to be longer (another 2 hours?)

-Wanted to have Mexican food: prefer to have Tacos than Nachos

-Loved the music, wish to have more

-Raffle - shorter time, start early, too many small prizes, decrease the number of prizes,

-Announcement for closing hour (Gusts were left with unused tickets)

-Wider announcement, fewer Food Booth by Students

-It was great! The kids and I had lots of fun

-Fix the shift time table before the event for everyone to be able to enjoy equally

-more parents should be involved

-too many booths

-Increase parking (many people might have turned around)

-Emphasize the use of English in games, trick or treat, etc. for young children (targeting parents looking for the opportunity to experience a native English language environment) in Japanese language.

-Maybe more parking spots? Asking other schools to use their parking spots?

(NOTE: Mr. Tawaraya asked neighboring possible places, but Takadai Elementary was the only place we could have gotten for the day.)

-Maybe the whole event can be concentrated in one area.

-Presentation from the kids/students would be nice

-Explain the objectives of the event. Games during the program to engage the adults, too.

-Tables to be arranged long picnic table style to encourage chit chat with other families.

-Preferably pre-cooked food items to sell for students to avoid cooking accidents.

-It might be better if we have not only food booth but also bazaar(ex children's used clothes, books, etc) and sale of import goods. People who visits the event will enjoy more.

-Flyer to be sent out for Kairanban (Information board passed in the neighbors)

(NOTE: This has been done this year.)

-Ice cream for the kids will be great

5. ANY QUESTIONS AND/OR SUGGESTIONS?

-Please tell us how much the PTA could earn. We hope the PTA could earn a lot. :-)

-PTA does a wonderful job throughout the year--so thank you!!

-I don't have suggestions. I thought it was very fun. I was very impressed that most events were run by students!

-Craft booth was not in the gym and could not enjoy the atmosphere of the event, plus there were visitors coming non-stop. Need to make the volunteer time table in advance, have more volunteers or have less things to make, shorten the opening hour. Prepare what can be done in advance.


FALL FESTIVAL VOLUNTEER WORKS & INFO.

Thank you so much for all your help in making Fall Festival such a fun, successful event. This wouldn't have been possible without your support and we appreciate your kindness and generosity.

The profit from Fall Festival will be counted by the treasurer and the amount we made will be posted here as soon as it's available.


(November 2nd, 2018)

Today's settting up information:

Kitchen Use: (Food booth)

On the 2nd, the kitchen will be available to use from 14:30.

Please do not use the condiments in the kitchen, as they are purchased by the kitchen staff and they pay for them.

If you see the students or parents who are using them, please kindly remind them.

Please use the sponge and dish soap marked PTA and not the one of kitchen.

If you need more sponges or soap, please let me know. We have re-fills.

Setting Up:

Setting up starts at 15:00 on today.

Students will help to move the tables to the gym and you can start setting up your booth.

Please cover the tables with the paper (from the big rolls for crafts/art), so that they do not get damaged.

Food booth volunteers, if you have asked for materials to borrow from PTA, they will be left in the kitchen and please pick them up.

Plates/cups/cutlery you’ve asked will be also prepared in the kitchen to be picked up.

Bake sale - Please check 206 or donation.

Drinks - Please leave the cold drinks in the balcony at the library. Coffee machine, cooler box, and pot for hot water will need to be brought up to the gym. They will be left in front of PTA closet

As the supply of the electricity is very limited and tight, please do not use any electric appliance other than the ones you have already written in the form.

For Food Booths, those who need to cook rice, we advise you to do so at home before coming to school, as there was incident when the rice didn’t get cooked at school (seemly too much use of electricity in the gym unbalances the supply in the other places in the school).

Cleaning Up:

PTA will provide trash bags and cloth for cleaning. After the event (or can be earlier, if you sell out. However, please do not unfold the tables before 14:00 for safety reasons), please clean the tables and the area around.

Please return the left over plates/cups/cutlery and borrowed material to the kitchen.

and..

Parking:

On the 3rd, if you are coming to school by car, please consider car pooling if possible.

Please park at Takadai Elementary School next door, map can be found in the e-mail sent a couple of days ago or in Hex.

It will be on the right side, as you face to the main entrance of Takadai Elementary School, NOT left side as we usually do (there will be someone guiding).


If you have any questions or problem, please feel free to contact me anytime (before the day would be better, as I might be running around and hard to find..).


Again, I appreciate your kindness and support!

---

(October 17th, 2018)

An e-mail asking you to help a specifit PTA Food and Activities booth was sent yesterday. If you have not gotten one, or if you haven't signed up as a volunteer, please contact pta.sapporo@gmail.com

We have enough sweets for Trick or Treat, thank you for all the donation.

We are still collecting Raffle prizes! Please support us.

Flyers and posters are available at the PTA bulletin board. Please take them to share with your family and frinends. If you could ask at the shops, where you shop, if they could post the poster, that would be wonderful!

Thank you for your support, we appreciate your kindness.

----

(October 15th, 2018)

We now have enough PTA Food and Activities booths and volunteers will be assigned to a booth shortly (sorry for the delay).

We will be packing sweets for Trick or Treat this afternoon from 2pm. If you have time before picking up your child, please join us!

Thank you for those who have donated sweets! We have A LOT, thanks to your generousity.

Please help us collect more prizes for Raffle. So far, we have dinner/lunch voucher, coussin, beer, juice, Shochu (alcoholic drink), etc. If you have any questions, please contact pta.sapporo@gmail.com

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(October 10th, 2018)

We will be packing sweets for Trick or Treat on the 2nd floor tomorrow afternoon.

If you have time before/after picking up your child/ren, please join us!

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FOOD AND ACTIVITIES INFORMATION: (as of October 10th)

We seem to have enough booths now!

Activities:

Arm Wrestling (Coordinator: Ayano)

Trick or Treat (Coordinator: Atsuko, Helpers: Student Council)

Craft (Coordinator: Megumi)

Raffle (Coordinator: MIka)

Food Booth:

Hot and Cold Drinks (Coffee, Tea, and pet bottled cold drinks) (Coordinator: Mr. Cooke)

Bake Sale (Donated home baked sweets and savory) (Coordinator: Tomoko)

Singapore (Chicken rice) (Coordinator: Asako, has enough helpers)

China/Hong Kong/Taiwan (Coordinator: Ada)

Korea (Coordinator: Kay)

USA (Coordinator: Aya R, Bob, two helpers assigned)

Italy (Coordinator: Yukiko, Yoko)

Sweden (Coordinator: Kumiko)

Australia (Coordinator: Yumiko H.)

... possibly 2 more!


Coordinators, if you have volunteer helping you in your booth, please let me know.

We will start assigning volunteers to a booth to help before the end of this week.


FOOD BOOTH COORDINATORS:

We will find volunteers to support you with shopping, preparation and cooking.

If you love cooking and are happy to share your speciality, this will be perfect moment!

1-2 dish / around 80-100 servings to be prepared.

Many visitors enjoy international food and as students are more concentrated on making snack/light meal this year, lunch-ish food will be popular.

Cost for buying ingredients will be reimbursed up to 5,000 yen per booth by PTA. For the rest, we would appreciate if it could be shared among the volunteers.

Plates, cutlery, cups, containers, will be provided by PTA and all the cost for buying cold and hot drinks will be reimbursed

For any questions and/or suggestions, please contact pta.sapporo@gmail.com


----- October 4th

PTA Food booth

Singapore, Korea, Chinese/Hong Kong/Taiwan, Bake Sale, Hot/cold drinks

PTA Activity booth

Arm Wrestling, Trick or Treat, Arts & Craft,

Anyone interested in running a food/activity booth? Please contact pta.sapporo@gmail.com


  • Thank you for those who have donated sweets for Trick or Treat. We are still collecting donations for sweets and Raffle prizes! We appreciate your generosity!


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Bulletin board for Fall Festival Volunteer work is placed at the entrance. If there is any work to going on on the day, it will be posted there. Please check it when you drop/pick up your child. Even 15 minutes or work is a great help! Thank you. (October 2nd)

====

We will start preparing from next week and list of things to do will be posted here.

Please stay tuned! (September 26th)


ABOUT THE FALL FESTIVAL

WHAT IS FALL FESTIVAL?

Fall festival is one of the biggest PTA sponsored events at HIS.

WHAT DOES PTA DO?

* Sell hot/cold drinks and international food.

* Have bake sale (sell home baked sweets and savory)

* Organize games (trick or treat, cake walk, arts&craft)

* Sell Raffle tickets

(Prize is donated by shop/restaurants in neighborhood and parents /guardians)

* Secondary students and their class will be also selling food and organizing games. Students are in charge of their project from planning to cleaning up. PTA will not financially support them as it is part of their learning but we work in collaboration to make the event more fruitful. The money they raised will be saved for their service trips in the future.

WHERE DOES PROFIT GO?

Throughout the year, the PTA gives grants to support students’ learning. A large part of these grants come from the profit from the Fall Festival.

Last year, PTA grants were given for the purchase of:

* Tents for the outdoor education program

* Referee stand for sports activities

* Guitar stands for after school lessons

* 15 tables (used for multiple events at school, including FF)

* Sound system in MPR

* Gifts for departing teachers

* Books for the library

* Display boards for Art Work

* Storage boxes for school concert costumes

* Volleyball team uniform

...also supported:

* Junior service trip airfare

* Fee for the instructors for Elementary Ski Day

HOW CAN I HELP?

We need a lot of volunteer in different areas:

* International food booth (setting up the booth, shopping, cooking, selling)

* Set up and clean up (setting the tables, decorating the booth, etc.)

* Donations for bake sale and sweets for Trick or Treat

* Raffle prize (ex: hotel/restaurant coupons, concert tickets, basket full of goodies, etc.)