Class Representatives

CLASS REPRESENTATIVES 

If you are interested in becoming one, please contact pta.sapporo@gmail.com


We have class representatives who serve at a communication bridge between the PTA, homeroom teachers and the class. We hope that class representatives will encourage their class parents and guardians to volunteer for PTA sponsored events and will help introduce new  families to the class and community.  For details, please read the guidelines below.

HIS Class Representative Guidelines:

Every parent and guardian is  a member of PTA (Parent Teacher Association) and any parent or guardian can become a class representative (class rep).  You can share the role with another parent/guardian. If you wish to do so, please let the PTA Chair know so that you can be added to PTA contact list. If you have any questions, suggestions or concerns, please feel free to contact PTA co-Chair(s) anytime.

Key Tasks of Class representatives:

1.    With the help of homeroom teachers, make a contact list of the class/milepost. Please be respectful of the privacy of others, as there might be families who do not wish their personal information to be shared. The contact list should be treated as confidential information and should only be circulated within the class members or PTA Steering Committee. A parent/guardian must not pass another parent/guardian's contact information to someone without a permission. Please include the homeroom teacher in the mailing list to keep s/he informed.

2.    Introduce yourself as class rep to the class/milepost using the contact list or through homeroom teachers.

3.    Communicate PTA news and volunteer information to the class/milepost.

4.    Help introduce new parents/guardians to the class/school community.

5.    Attend monthly PTA meetings whenever possible. Someone from the class can attend on your behalf, and minutes will be sent out after the meeting to keep you informed.

6.    Give feedback on any matters raised at the next steering committee meeting.

 Optional:

Collecting class money donations might be helpful if your class is planning to buy the teacher a birthday gift or end of year gift.  (If you have the money left at the end of the year, it can be used to get some treats for the class/milepost).

Reminder:

The role of Class rep is NOT to be a problem solver of the class. In academic issues or in a conflict between students, homeroom teachers are there to support parents/guardians and the students. Please do not circumvent homeroom teachers and parents/guardians relationship.  Parents should be instructed to talk directly to their child's teacher(s) or to the school administration. Emails or group chat must not be used to solve an issue which involves the students.

HIS PTA is the inclusive community. If there is a parent/guardian who does not use social network service, such as LINE or WhatsApp, please refrain from using it as the main communication tool for the class parents/guardians. While everyone uses emails, communication by emails among the class parents/guardians remain voluntary and some parents/guardians might opt out. Please respect the values and decision of the others.

Please ensure that the contact list is used for administrative purposes only and not for personal forums talking about individual or class issues.