Hokkaido International School

PTA Information

PTA Steering Committee Meeting:

March 7th from 15:45 at Room 206. Everyone is welcome, please join us! For details, please check PTA Steering Committee Meeting page.

ABOUT THIS WEBSITE

Welcome to the HIS PTA Information Website! Here is where you will find information about HIS PTA activities.

If you have any questions or suggestions, please feel free to contact pta.sapporo@gmail.com

PTA NEWS:

(February 20th, 2018)

Concert Costume volunteers (making volunteers and/or measuring/organizing volunteers)!

For details, please refer to e-mails sent recently or contact Megumi at pta.sapporo@gmail.com

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(February 13th, 2018)

HIS Spring Bazaar is coming soon!

April 14, 2017 10 am to 2 pm in the Gym and in MPR

Spring Bazaar is a fundraiser organized by the HIS Parent Teacher Association.

There will be a flea market, food for sale, games to play, hot and cold drinks - bargains and fun for the whole family!

Venders for Flea market and donation for PTA Stall wanted!

Details can be found in Spring Bazaar Page.

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(January 30th, 2018)

PTA Grants information page created and updated.

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(January 23rd, 2018)

Please have a look at the minutes from the last meeting, posted on PTA Steering Committee Meeting page.

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Concert volunteers: This year's school concert is scheduled for June 1st. It will be at the main hall, Kitara Concert Hall. We will need volunteers. More details will follow, please stay tuned!

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Big thank you! A dorm student's parent has donated 10,000 yen to PTA. We appreciate your generosity.

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Looking for the owner: There is a pan left, unclaimed since Fall Festival. If you think it's yours, please contact at pta.sapporo@gmail.com.

WHAT DOES THE HIS PTA DO?

+ Communicates volunteer and PTA information to all parents and guardians through the class/milepost class representatives.

+ Supports teachers through offering volunteer workers to help with copying, laminating, binding, sharpening pencils, and other tasks. Class reps can call for help when needed.

+ Facilitates communication and promotes understanding and cooperation among students, parents, teachers, administration and the Executive Board.

+ Organizes classes or outings for parents/guardians and teachers.

+ When needed, helps the school with events, such as Open House, coffee mornings or art work displays.

+ Provides information and help needed to new families or teachers.

+ Sponsors three major events: Fall Festival, Winter Celebration and Spring Bazaar

CLASS REPRESENTATIVES

From this year, we have class representatives who serve at a communication bridge between the PTA, homeroom teachers and the class. We hope that class representatives will encourage their class parents and guardians to volunteer for PTA sponsored events and will help introduce new families to the class and community. For details, please read the guidelines below.


HIS Class Representative Guidelines:

Every parent and guardian is a member of PTA (Parent Teacher Association) and any parent or guardian can become a class representative (class rep). You can share the role with another parent/guardian. If you wish to do so, please let the PTA co-chairs know so that you can be added to PTA contact list. If you have any questions, suggestions or concerns, please feel free to contact co-chairs anytime.

Key Tasks of Class representatives:

1. Act as a communication link between the class/milepost homeroom teacher and the PTA.

2. With the help of homeroom teachers, make a contact list of the class/milepost. Please be respectful of the privacy of others, if there are families who do not wish their details to shared. The contact list should be treated as confidential information and should only be circulated within the class members or PTA Steering Committee. Please include the homeroom teacher in the mailing list to keep s/he informed.

3. Introduce yourself as class rep to the class/milepost using the contact list.

4. Communicate PTA news and volunteer information to the class/milepost.

5. Help introduce new parents/guardians to the class/school community.

6. Attend monthly PTA meetings whenever possible. Someone from the class can attend on your behalf, and minutes will be sent out after the meeting to keep you informed.

7. Give feedback on any matters raised to you as a class rep at the next steering committee meeting.

Optional:

Collecting class money donations might be helpful if your class is planning to buy the teacher a birthday gift or end of year gift. (If you have the money left at the end of the year, it can be used to get some treats for the class/milepost).

Reminder:

The role of Class rep is NOT to be a problem solver of the class. In academic issues or in a conflict between students, homeroom teachers are there to support parents/guardians and the students. Please do not circumvent homeroom teachers and parents/guardians relationship. Parents should be instructed to talk directly to their child's teacher(s) or to the school administration.

Please ensure that the contact list is used for administrative purposes only and not for personal forums talking about individual or class issues.

WHAT DOES THE HIS PTA DO?

+ Communicates volunteer and PTA information to all parents and guardians through the class/milepost class representatives.

+ Supports teachers through offering volunteer workers to help with copying, laminating, binding, sharpening pencils, and other tasks. Class reps can call for help when needed.+ Facilitates communication and promotes understanding and cooperation among students, parents, teachers, administration and the Executive Board.

+ Organizes classes or outings for parents/guardians and teachers.

+ When needed, helps the school with events, such as Open House, coffee mornings or art work displays.

+ Provides information and help needed to new families or teachers.

+ Sponsors three major events: Fall Festival, Winter Celebration and Spring Bazaar