Embedded Files
University Supervisor: A qualified and experienced educator secured by WKU who:
University Supervisor: A qualified and experienced educator secured by WKU who:
Is available to the student teacher for guidance, assistance, and feedback through visits and scheduled observations.
Is responsible for the evaluation of the student teacher.
In cooperation with the Mentor Teacher assigns the student teacher’s letter grade for the student teaching experience.
Serves as the liaison between the host school and WKU.
**** NEW BEGINNING FALL 2025 KMIT INFORMATIONS***
**** NEW BEGINNING FALL 2025 KMIT INFORMATIONS***
Greetings, WKU University Supervisors,
Thank you so much for your continued support, and I hope you are having a great semester.
As you are aware, HB 162, known as the Numeracy Counts Act, was passed in recent years and included requirements for EPPs to observe student teachers utilizing a state-adopted numeracy rubric. During this summer's training, I communicated that the training for the state-approved Kentucky Mathematics Innovation Tool (KMIT) was in development, and information would be disseminated when it was time for you to complete the training. That time has now arrived.
As a part of the legislation, all candidates seeking certification in Elementary Education and Elementary Education/Special Education will need to be observed using the rubric by individuals who have completed the training. Please find the information below for you to complete the training.
First, look over the three modules from KDE/KCM
Second, either attend the live virtual meeting on Sept. 19, 8-10 a.m. CST OR watch the video after. The virtual Training Information can be found below.
https://drive.google.com/file/d/11iTDfwB680jVXy0j7NZE63UJNbkW4XKd/view?usp=sharing
Complete the WKU KMIT Rubric Attestation Form to certify that you have completed the training. The form will generate a certificate. You do not need to submit it to our office,e as the certificates are automatically compiled.
Schedule an observation with their ELED student(s) (remembering that SPED/ELED also MUST do this).
If the live observation is not possible, the student teacher supervisor must coordinate a video upload for the student to complete their math lesson.
Supervisor must schedule a 1-1 debrief with the student.
If you schedule the observation on a date separate from your normal observations, you may submit mileage for the visit.
Submit the observation results via the WKU KMIT Rubric Submission Tool. This tool will compile the results, automatically generate the rubric, and send it to you and the teacher candidate.
Here is a video on how to submit the observation results to WKU.
Here is a hard copy of the KMIT Rubric for those who would like to complete it on paper, then enter results.
Overview of the University Supervisors' Responsibilities
Overview of the University Supervisors' Responsibilities
Video Recording of Supervisor's Responsibilities - JULY '25 LINK.
Student Teachers serving as a substitute teacher: SPECIFIC DIRECTIONS AND GUIDELINES.
University Supervisors play a critical role in supporting student teachers. Responsibilities include:
Orientation & Communication
Orientation & Communication
Attend University Supervisor Training ( This is needed for all due to adopting a new program in place of Anthology)
Stay informed on expectations and program updates
Serve as a liaison between the university and the school/district
Professional Responsibilities
Professional Responsibilities
Model best practices in:
Teaching strategies
Planning and organization
Assessment
Differentiation
Classroom management
Reflection
Observation & Feedback
Observation & Feedback
Review lesson plans at least two school days prior to observation
Failure to meet this deadline results in cancellation
Conduct a minimum of four formal observations
Complete all evaluations on WaterMark
Hold post-conferences after each observation
Collaboration
Collaboration
Work closely with the Cooperating Teacher (CT)
Ensure weekly feedback is provided to the student teacher
Conduct:
Mid-term progress conference
Final summative conference (with CT when possible)
Monitoring & Evaluation
Monitoring & Evaluation
Monitor:
Attendance
Punctuality
Professional dispositions
Submit:
Observations
Evaluations
Dispositions
Mid-term and final grades
Administrative Duties
Maintain updated EPSB account
Sign Off on placements in EPSB for stipend processing
Remind Cooperating Teachers to complete required approvals
The university supervisor will observe the student teacher teaching a minimum of four (4) different times using the KY Framework for Teaching Rubric to guide the evaluation. Two (2) additional visits will occur for the introductory meeting and final meeting to go over the final grade.
The university supervisor will observe the student teacher teaching a minimum of four (4) different times using the KY Framework for Teaching Rubric to guide the evaluation. Two (2) additional visits will occur for the introductory meeting and final meeting to go over the final grade.
Initial visit to meet the Mentor Teacher and Student Teacher at the host school should be completed within the first week, if possible.
Student teachers are formally evaluated at least 4 times in a semester. (At least 2 times in each 8-week placement)
Two (2) formal evaluations each eight weeks followed by a post-observation conference with the student teacher (The student teacher should receive a copy of the evaluation from the University Supervisor after each formal observation or be able to view the final evaluation feedback and scores in Anthology within two days of the post conference.)
The supervisor should evaluate the Sources of Evidence site during each formal observation. https://sites.google.com/g.wku.edu/studentteachingsite/sources-of-evidencebinder This evidence should be what is determining a score on Domain 1 and Domain 4 on each of the formal observation evaluation documents.
Additional scheduled or drop in evaluations, as needed
Final visit : The University Supervisor and Mentor Teacher will conference either in person or through electronic methods. If possible, conduct a 3-way conference with student teacher and Mentor Teacher to discuss the final grade and progress. (The student teacher should receive a copy of the final grade evaluation from the University Supervisor or be able to view the final evaluation feedback and scores in Anthology within two days of the post conference.)
Framework for Remote Teaching This new document gives guidance for remote teaching if NTI (Non-Instructional Teaching) days occur. It only covers 8 of the components (1b, 1e, 2a, 2c, 3b, 3c, 3d, and 4c) but many of the more important ones. It gives tips on both synchronous and asynchronous engagement for each of these 8 components.
OBSERVATION FORM A copy of what is used for each formal observation. Supervisors do not have to use this hard copy form since it is also in the Anthology online program, which is where the supervisor should enter the data.
OBSERVATION FORM A copy of what is used for each formal observation. Supervisors do not have to use this hard copy form since it is also in the Anthology online program, which is where the supervisor should enter the data.
Student teachers and university supervisors do not need to sign a formal observation evaluation form since the data is entered in Anthology. The student teacher will receive an email from Anthology when the supervisor has submitted the data. These observations will be stored in Anthology and will be viewable to the student teacher to review as well as the Office of Professional Educator Services.
For supervisors who prefer a hard copy when observing, they may use the linked form above, following these steps.
Each time you click on the above link it will ask you to make a copy. This will allow you to create a new form for each observation, if needed.
If you prefer to use Microsoft Word, you may also download any form as a word document after making a copy.
Hard copies of this evaluation tool may be used. However, all data collected on a hard copy must be entered into Anthology Portfolio. Once an observation is submitted in Anthology, it will send an email to the student teacher to be able to view.
Sources of Evidence Needed to show progress on Domains 1 and 4 of KY Framework for Teaching:
Sources of Evidence Needed to show progress on Domains 1 and 4 of KY Framework for Teaching:
The student teacher will keep this updated and WKU asks University Supervisors to review this before finalizing scores on the 4 domains of each formal observation and final evaluation.
Weekly Projected Schedule of Responsibilities (A section of the Sources of Evidence Google site, uploaded by ST and reviewed by the University Supervisor)
Feedback from Mentor Teachers from formative evaluations (A section of the Sources of Evidence Google site, uploaded by ST and reviewed by the University Supervisor)
Written Weekly Feedback Form or a version of this form that fits the needs of the Mentor Teacher
Professional Growth Plan (A section of the Sources of Evidence Google site, uploaded by ST and reviewed by the University Supervisor)
Professional Involvement Log (A section of the Sources of Evidence Google site, uploaded by ST and reviewed by the University Supervisor)
Record Keeping Log (A section of the Sources of Evidence Google site, uploaded by ST and reviewed by the University Supervisor)
Family Communication Log (A section of the Sources of Evidence Google site, uploaded by ST and reviewed by the University Supervisor)
Lesson Plan (one for each formal observation)
Post Observation Reflection of Each Formal Observation (A section of the Sources of Evidence Google site, uploaded by ST and reviewed by the University Supervisor)
Reflection on Visits to Other Classrooms (A section of the Sources of Evidence Google site, uploaded by ST and reviewed by the University Supervisor)
Attendance (See Attendance/Calendar section of this Student Teaching Handbook site to locate the district calendar.)
Additional Important Evidence that is scored by the University Supervisor and reviewed by the Mentor Teacher but does not need to be included in the collection of evidence binder or site.
All of these documents will all be shared prior to the formal observations or will occur at final grading. It is important that the supervisor use the Sources of Evidence documentation to score Domain 1 and Domain 4.
EVALUATION OBSERVATION FORM (Student teachers are evaluated using this document at a minimum of 4 times)
Disposition Rating Form Rubric Documentation of a student teacher's disposition is a source of evidence to show the potential for success as a teacher. While student teachers will not need to collect any new evidence artifacts for this one area, they should understand the importance that dispositions play on the success of their future as an effective teacher. The Supervisor and Mentor Teacher will use this Dispositions Rating Rubric to rate the student teacher’s performance on each component. This is completed on the midterm progress report for 16-week one placement student teachers and again at their final evaluation. For student teachers who complete two 8-week placements, their disposition ratings are completed at the end of each of the 8-week placements.
This Disposition information will help determine a final grade for both mid-term and/or final evaluations. The Disposition data will be submitted in Anthology Portfolio account by the University Supervisor.
Final and Mid-Term Evaluations
Final and Mid-Term Evaluations
The final grades on the mid-term and/or final evaluation will be included on the mid-term and final evaluation form that is entered into Anthology. There are no forms to submit to the Office of Professional Educator Services.
Midterm Progress Evaluation The Mid-term Progress form that will be used beginning Fall 2024 for all student teachers with only one 16-week placement. It has a revised scoring guide. ( The University Supervisor will provide this form to the Mentor Teacher to get their feedback to come to a consensus on mid-term scores. This is only completed on individual 16-week placements. Student teachers who have two 8-week placements will have two final evaluations instead. The scores are entered into Anthology by the supervisor.)
Final Evaluation, The Final Evaluation form that will be used beginning Fall 2024 for all student teachers. It has a revised scoring guide. (The University Supervisor will provide this form to the Mentor Teacher to get their feedback to come to a consensus on final scores. Student Teachers who have one 16-week placement will have only one of these Final Evaluations completed. Student teachers who have two 8-week placements will have one of these Final Evaluation forms at the end of each 8-week placement. The scores are entered into Anthology by the supervisor.)
Scoring Guide The new revised scoring guide that will be used beginning Fall 2024 for all student teachers for a mid-term and/or final evaluations.
Disposition Rating Form Rubric Documentation of a student teacher's disposition is a source of evidence to show the potential for success as a teacher. While student teachers will not need to collect any new evidence artifacts for this one area, they should understand the importance that dispositions play on the success of their future as an effective teacher. The Supervisor and Mentor Teacher will use this Dispositions Rating Rubric to rate the student teacher’s performance on each component. This is completed on the midterm progress report for 16-week one placement student teachers and again at their final evaluation. For student teachers who complete two 8-week placements, their disposition ratings are completed at the end of each of the 8-week placements. The scores are entered into Anthology by the supervisor.
It is important that the supervisor use the Sources of Evidence documentation to score Domain 1 and Domain 4 at each observation and for the final grade. Supervisors should not only rely on the mentor teacher feedback regarding Domain 4.
The mid-term and final ratings for the KY Framework for Teaching domains and the Disposition data will need to be entered into the Anthology Portfolio Account by the University Supervisor.
Starting in Fall 2022, the Final Grade is a part of the Final Evaluation form completed in Anthology. A separate form that displays the final grade is no longer necessary to submit to WKU.
Documents to Complete at the End of the First 8-week Placement or Mid-term for 16-week placement:
Documents to Complete at the End of the First 8-week Placement or Mid-term for 16-week placement:
University Supervisors are responsible for entering the Formal Observation data, Disposition ratings and Final/Mid-term KY Framework for Teaching ratings in WaterMark. This includes the mid-term or final grade that will be included on the Final Evaluation form in WaterMark starting in Aug. 2026.
Documents to Turn In at the End of the semester - Due Date for Spring 2026 - May 1st.
Documents to Turn In at the End of the semester - Due Date for Spring 2026 - May 1st.
Travel Voucher, if applicable, be sure this is signed!
100 Day Form (retired), if applicable
Send these documents to Shannon Evans by May 1, 2026
Directions for completing the 100 Day Form This form must be accompanied by a calendar of the days worked 1/2 days or full days. This form must be accompanied by a calendar or a printout showing days worked 1/2 days or full days. Retirees in the KTRS system are the only ones who need to complete this form.
Directions for completing the 100 Day Form This form must be accompanied by a calendar of the days worked 1/2 days or full days. This form must be accompanied by a calendar or a printout showing days worked 1/2 days or full days. Retirees in the KTRS system are the only ones who need to complete this form.
Supervisors may submit all travel and payroll documents electronically, if they wish to do so.
Supervisors may submit all travel and payroll documents electronically, if they wish to do so.
Payroll will require it to be in PDF format and easily viewable. Here are some tutorials, if needed, for using a cell phone to create a scannable document that is easy to read.
Payroll will require it to be in PDF format and easily viewable. Here are some tutorials, if needed, for using a cell phone to create a scannable document that is easy to read.
New to Google Accounts or Want to use Word Documents instead of Google Docs?
New to Google Accounts or Want to use Word Documents instead of Google Docs?
Click HERE to view Step by Step Directions on How to Create a Personal Google Account as well as How to Download any of our Forms into Word Documents.
Click HERE to view Step by Step Directions on How to Create a Personal Google Account as well as How to Download any of our Forms into Word Documents.
Beginning Fall, 2023, all WKU University Supervisors need to use a WKU provided email to correspond with the student teachers and mentor teachers.
Beginning Fall, 2023, all WKU University Supervisors need to use a WKU provided email to correspond with the student teachers and mentor teachers.
Page updated
Report abuse