Registration

In your camp’s advertisements, include instructions for parents to register for the camp. Make the registration as easy as possible. Make sure you include several things in the registration process:

• A way to pay for registration, if your camp is not free
• A Permission slip that must be signed by the camper’s parents, which collects helpful information:
  • The parent’s emergency contact information will be vital if there is a problem or if their child is sick and wants to go home
  • The parent’s email address will allow you to keep in contact with the parents during and after camp
  • Information about any allergies the camper might have will help to make sure the camper does not suffer an allergic reaction during camp
  • The camper’s grade, school and friends who are also campers will help you put friends in groups together as much as possible

Set up your registration however you want. Online forms, such as Google Forms, can be a time saving method; however, it can be hard to coordinate payments with online forms. If you are not quite ready to go paperless, that’s fine. We post the registration form online, so parents can print it out. Then, they are instructed to turn the completed form and money to our high school’s athletic office. A team member collects any forms from the athletic office periodically. As you receive each registration, e-mail the camper’s parents to acknowledge their registration.

After registration, make a spreadsheet with all the camper’s information, which you should have with you at the camp. Some online registration methods (like Google Forms) will automatically create a spreadsheet for you.