Before Camp:

• October- determine camp’s date and location
• October - inquire about the process involved in reserving the location. Mark the earliest possible date to make the reservation in your calendar
• At date ascertained in previous step - reserve location
• April (Post-FRC competitions) - have meetings to complete the following steps:
  • Plan activities and do research
  • Make a schedule for days of the camp
  • Adopt the permission slip to fit dates
  • Adopt the flyer to fit dates
  • Purchase the necessary supplies
  • Practice doing the activities beforehand, if necessary
  • Coordinate volunteers
• April - Advertise the camp
  • Post camp around town at libraries and local message boards (some stores and local cafes have them)
• April (as soon as permission slips and money start coming in) - collect permission slips and money
  • Write and send confirmation emails to parents who sign up
• One week prior to camp - Set up a binder with activities, schedule, rosters, camper information, and permission slips collected
• Earliest possible time prior to camp - pack all materials needed for camp
• April until camp time - continue to communicate with parents, send additional information, etc

During Camp:

• Camp day(s) - run camp

After Camp:

• After camp - send out post-camp survey