Before Camp:

• October- determine camp’s date and location

• October - inquire about the process involved in reserving the location. Mark the earliest possible date to make the reservation in your calendar 

• At date ascertained in previous step - reserve location

• April (Post-FRC competitions) - have meetings to complete the following steps:

  • Plan activities and do research

  • Make a schedule for days of the camp

  • Adopt the permission slip to fit dates

  • Adopt the flyer to fit dates

  • Purchase the necessary supplies

  • Practice doing the activities beforehand, if necessary

  • Coordinate volunteers

• April - Advertise the camp

  • Post camp around town at libraries and local message boards (some stores and local cafes have them)

• April (as soon as permission slips and money start coming in) - collect permission slips and money

  • Write and send confirmation emails to parents who sign up

• One week prior to camp - Set up a binder with activities, schedule, rosters, camper information, and permission slips collected

• Earliest possible time prior to camp - pack all materials needed for camp

• April until camp time - continue to communicate with parents, send additional information, etc

During Camp:

• Camp day(s) - run camp

After Camp:

• After camp - send out post-camp survey