Notarial & Authentication

• The Consular Section's Notarial Unit and the offices of Philippine Honorary Consuls in France and Monaco provide services similar to those of a notary public in the Philippines. 

• The Embassy does not prepare legal documents. Applicants are responsible for drafting their own documents, including powers of attorney, deeds, and similar instruments.

• The Embassy only notarizes documents intended for use in the Philippines.

• Applicant must appear in person at the Embassy or Consulate before a consular officer to sign their document/s.  

• Embassy personnel cannot act as witnesses for documents submitted for notarization.

• The Embassy uses a gold seal on the notarized document. The red ribbon is no longer used.

*Effective July 15, 2024, notarial services are available on a first-come, first-served, walk-in basis, from 9:30 a.m. to 4:00 p.m. Appointments are no longer required.

1. Personal appearance of the applicant.

• The person availing of notarial services should appear before a consular officer to sign the document for notarization. 

• Do not sign the document in advance.

2. One (1) printed copy of the duly accomplished Service Request Form (SRF). 

• Fill out the upper portion only. Do not write the date.

3. Three (3) or more copies* of the document/s (affidavit, special power of attorney, etc.) to be notarized.  No signature yet. 

• The applicant's present address in France (not their Philippine address) should be indicated. Two (2) copies will be retained by the Embassy for their records (no additional cost to the applicant). The required number of copies depends on the number of notarized copies the applicant needs (e.g., if you need two notarized SPAs, bring four copies).

*Pursuant to the Department of Foreign Affairs (DFA)’s Department Order No. 19A-95 dated 28 April 1995 entitled “Regulations of the Department of Foreign Affairs”, Chapter X (Legal Services, Civil Registration and Estate Cases), Part B (Notarial Functions), Section 625 (Keeping Notarial Records), two (2) copies of important documents notarized, especially those acknowledged, should also be retained.

• If the document requires witnesses (e.g., Special Power of Attorney, Deeds), the Consular Officer will guide you on when and how to have other applicants at the Consulate sign as witnesses. 

4. Original and three (3) or more copies of the data and signature pages of the valid passport or other valid ID of the applicant (the person executing the affidavit).  

• The name and signature on the ID must match the document to be notarized. 

• A valid passport is generally preferred by Philippine offices/agencies.

5. Other additional supporting documents

For documents involving minors i.e., support and consent, travel permit, SPA for passport application, etc.

• Birth certificate of the minor child/children issued by the Philippine Statistics Authority (PSA) or Report of Birth issued by the Embassy (if born in France or Monaco) as proof of filiation.

• Photocopy of valid passport(s) of the traveling companion.

• Photocopy of valid identification of authorized person in the Philippines (if different from the traveling companion).

• Original and photocopy of document de circulation pour étranger mineur (DCEM) or the ID equivalent to Titre de Séjour (if available) - if the minor child / children is a resident in France or Monaco.

For invitation to visit France and other countries i.e., affidavit of support and guarantee, invitation letter, etc.

(In line with the Bureau of Immigration's Anti-Human Trafficking Law of 2003 and Amended Migrant Workers Act of 2004)

• Three (3) copies of the proof of residence and financial capacity of the applicant; and

• Three (3) copies of valid passport of the person being invited.

6. IF notarized document is to be released by postal mail

• Envelope (with the complete mailing address of the applicant);

• Postage stamp (timbres-poste) worth at least €8.00 and above or 8 pcs of lettre verte stamps (depending on the weight of your documents).  

• Sticker suivi or Récommandé avec avis de Recéption slip (for tracking the delivery of the document)

** Please note that the Embassy is not liable for the loss/return/delay of your documents which will be sent through La Poste or other courier services. 

Regular Processing 

• 3 working days 

• €25.00 / document

Expedite Processing 

(Only applicable for application filed at the Philippine Embassy)

• 1 working day (to be released on the following working day at 3:00 p.m. - 4:00 p.m.)

• €35.00 / document 

Mode of Payment: 

CASH only (we do not accept personal checks, debit and credit cards at this time).

PHILIPPINE EMBASSY 

Consular Office, 45 Rue du Ranelagh 75016 Paris, France

OFFICE OF THE PHILIPPINE HONORARY CONSUL / CONSUL GENERAL 

Refer to the link below for the directory of PH Honorary Consuls / Consul General in France and Monaco for reference

https://parispe.dfa.gov.ph/about-us/honorary-consulates

*For applications processed through the office of the Honorary Consul or Consul General, applicants must submit (usually by postal mail) the required documents, including the original certification issued by that office, to the Philippine Embassy.

IN-PERSON PICKUP

•  Bring the original receipt; and

•  Your valid ID for verification.

BY A REPRESENTATIVE

•  Bring the original receipt;

•  Authorization letter signed by the applicant; and

•  A valid ID (of the representative) for verification.

BY POSTAL MAIL

 Provide the Embassy with the following:

• Envelope with complete mailing address;

• At least 8.00 euros worth of postage stamp; and

• Sticker suivi or Récommandé avec avis de Recéption slip

NOTE:

All unclaimed document/s will be disposed of after three (3) months from the scheduled date of release.

General Affidavit

Affidavit of Support and Guarantee (1 signatory)

Special Power of Attorney  for renewal of minor applicant's Philippine passport

Affidavit of Support and Consent for renewal of minor applicant's Philippine passport

Affidavit of Support and Consent with Special Power of Attorney  for minor's application for Philippine passport, DSWD clearance, accompany to travel 

Joint Affidavit of Support and Guarantee (2 signatories)

Joint Affidavit of Support and Consent with Special Power of Attorney  for minor's  application for Philippine passport, DSWD clearance, accompany to travel

Special Power of Attorney

Joint Special Power of Attorney (two signatories)

Special Power of Attorney for Philippine Statistics Authority (PSA) documents and Apostille 

Joint Special Power of Attorney for Philippine Statistics Authority (PSA) documents and Apostille (two signatories)

Affidavit of Consent and Support for Waiver of Exclusion Ground (WEG) for Foreign Minor Children below 15 years of Age

You can request the Notary Public (Notaire) in France to notarize your document (written in French BUT with official English translation), and thereafter, request the French Court of Appeal (Cour d’Appel) to apostille a notarized document (written in French BUT with official English translation). This apostilled document can already be presented in the Philippines without need for further Embassy legalization. 

To find a notary in France, visit the directory of French notaries.

For the official translation of documents, please check this website link of the Directory of Sworn Translators of France.

For more information on the French apostille, please visit the link.

Please note that on 14 May 2019, the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents (Apostille Convention) entered into force for the Philippines. Both the Philippines and France are parties to the Apostille Convention. Thus, documents apostilled by the French Cour d’Appel can be used in the Philippines without need for further legalization by the Embassy. 

You can request the local notaire in Monaco to notarize your document (written in French BUT with official English translation), and thereafter, request the Palais de Justice - Direction des Services Judiciaires to apostille a notarized document (written in French BUT with official English translation). This apostilled document can already be presented in the Philippines without need for further Embassy legalization.

For more information on the Monegasque apostille, please check the link.

Please note that on 14 May 2019, the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents (Apostille Convention) entered into force for the Philippines. Both the Philippines and Monaco are parties to the Apostille Convention. Thus, documents apostilled by the Monaco Palais de Justice can be used in the Philippines without need for further legalization by the Embassy.