Record Update Services

Academic Standing / End of Term Processing Documents (Undergraduate) 

Policy: Academic Standing 

Procedure: Probation and Academic Suspension Business Process | Grades-Dismissal-SAP-Schedule UMD

Internal document: 1223 Spring 2022 Academic Suspension Record Updates

Athletic Certification Records Support 

Procedure: Sport Club Certification Key Points

UMD Sport Clubs Rosters folder

CAHSS Special Registration Support for MU 100

Procedure: UMD Music Department Recital Hour (MU 100) - Key points (BPG)

Class Addition & Adjustments 

Procedure: Class Addition & Adjustments form process guide | One Stop form 

Internal document (restricted access): Class Addition & Adjustments form for UMD students (last updated Fall 2022) (Responses)

Credit By Examination

Procedure: Credit by examination process guide| One Stop form 

Internal document (restricted access): Credit by examination request for UMD students (Responses)

Credit for Prior Learning (CPL)

Policy: Credit for Prior Learning |  One Stop Form

Procedure:  Credit for Prior Learning (CPL) process guide  | Credit for Prior Learning (CPL) Faculty Evaluation Guide 

Faculty Rubric example

Internal document (restricted access): UMD Credit for Prior Learning Requests

Certificate Admission 

UMD One Stop Content: Certificate programs

Process Maps: Admission | Completion

Team Drive: DL OTR Certificate Admission

• Google Group: Certificate Admission Group (certadmis@d.umn.edu)

Internal documents: UMD Certificate Applications | UMD Certificate Completion Applications

Cross Registration (IICR)

UM One Stop content: Inter-Institutional Cross Registration

One Stop Form | Visiting UMD Cross Registration Steps

Internal documents: Inter-institutional Cross Registration application (Responses)

Dual Enrollment: 

• College in the Schools (CITS)  

• Postsecondary Enrollment Option (PSEO) (Restricted Access)

Procedure: Management of Dual Service Indicators to support PSEO

Dual Enrollment (CITS, PSEO) Shared Resource Folder 

UMN System

U of M System Dual Enrollment site

System campus dual enrollment files folder

Enrollment, Registration Times

1239 Fall 2023 Registration Enrollment Appointment Stages

Registration appointment times for special populations process guide 

Education Licensure 

MTLE & edTPA Score File Upload Form

Graduate School Services (UMD)

All University programs (DL & TC)

ASR Procedure: MIM MID Information

Guest Student Services

UMD One Stop content: Take a class as non-degree/guest student

UMD - Non-Degree for Credit Support Services Responsibilities List

Non-degree/guest student dashboard (for those with secure access)

Human Resources Record Support

• CEHSP & HR Background Check Student Group Support

Leave of Absence (LOA)

Policy: Leave of Absence and Readmission for undergraduates

Procedure: Leave of Absence |  One Stop Form

Internal document (restricted access): Leave of absence for UMD Undergraduates (Responses)

Learning in Community: UST 1000 Waiver for Eligible Students

Learning in Community (UST 1000) LINC Student Group Waiver Key Points

Internal document: LINC student group waiver roster

Medicine, School of support

Internal document (restricted access): Medicine Registration Adjustments for New Admits 

MTLE Score loading for CEHSP's Department of Education

CEHSP point of contact: TBD

PeopleSoft MTLE Score Loading User Information

Multi-institutional Status (Multi-I) 

UMD One Stop content: Multi-institutional enrollment

Procedure: UMD Multi-institutional process guide |  One Stop Form

Internal document (restricted access): UMD Multi-Institutional Application (Responses) 

Orientation Support

Security list - RS Hold users 

• Orientation Request for Service Indicator Updated - RS

Personal Information (name, gender marker)

Procedure: Change legal name and/or sex/gender marker request process guide for UMD | One Stop form

Internal document (restricted access): Change legal name and/or sex/gender marker request (Responses)

Petitions

Academic (late drops, late adds) & Tuition Refund Petitions

• • Procedure: Petition during COVID 19 Process Guide | One Stop form | Medical Condition Verification (PDF)

Academic policy petitions

• AVC Mencl Petitions & Transfer credit petition requests

Financial aid

• Petition & Retro Drop Panel Usage to support SAP Business Process

Program Plan Stack Maintenance

Program/Plan Stack Guide Matrix & Visual  Link

• Making Changes to Student Program/Plan

  • APAS Exceptions to Catalog Year Term in PS

New Admits (post Orientation)

• UMD NHS & NAS Change of College requests process guide

• UMD NHS & NAS Change of College & Dual Degree Electronic Form - Business Process Guide (BPG)

• Directory suppression email to registered students

Continuing Undergraduate Students

• UMD OTR Making Changes to Student Program/Plan > Semester Rhythm

• Workflow Gen 

• Procedure: Change of College & Dual Degree process guide

Effective Dates

Making Changes to Student Program/Plan

Readmission/Return From Leave of Absence

Procedure:  Readmission/return from leave of absence application process guide  | One Stop form

Internal document (restricted access): Readmission/return from leave of absence application for UMD (Responses)

Repeated Coursework

Policy: Grading and Transcripts, section F: Repeating Courses

Procedure: Retake - Repeat a course process guide | One Stop form

Internal document (restricted access): Retake a course form v. COVID-19 (Responses)

Supporting documents

• Department Head Roster for equivalent course retake registration approvals

• UMD OTR Repeat & Retake FAQ

Request for Records

UMD Protocol for Immigration/Law Enforcement Inquiries (managed by Office of Diversity and Inclusion)

Term Overload

Procedure: Term overload form process guide | One Stop form

Internal document (restricted access): Term overload request for UMD students (Responses)

Transcripts & Academic Documents

Academic documents

Procedure: Academic records, transcripts, diplomas process guide - draft as of December 2021

Transcript requests

Procedure: Transcript request, Parchment alternative process guide |One Stop form 

Internal document (restricted access): Transcript request for UMD students (Responses)

SPAN Support

SPAN Program Support - Cross Registration Guidance

Summer Extended Regular Refunds

Summer extended regular session begins 05/08/2023

Adds, Drops, & Refunds in Summer Extended Sessions Process Guide

• 1215 2021 Summer Extended Regular Refund Report & Status (Restricted access)