CLA/SFA Merger

Academic Records Overview - This site does not attempt to provide details about areas that do not directly impact the UMD academic record of students and classes as managed by the UMD Office of the Registrar on behalf of all of Academic Affairs and UMD. 

Link to records project plan detailed tasks

Linked to document with Academic Plan mappings

Major Milestones:  DRAFT as of 4/14/2020  questions ask Registrar Carla Boyd, umdreg@d.umn.edu

• 2015 - UMD Structure changes strategically discussed post 2013 prioritization project

• December 2019 - CLA/SFA College Merger Announced

• January 2020 - Records Project Plan started by the Office of the Registrar

• February 2020 - CLA/SFA College Merger Approved by Board of Regents for Fall 2020 

• March 2020 -  Phase I Implementation begins

  • Analysis -  PeopleSoft Updated for Major/Minors/Subplans -  March 1 - 18, 2020

  • PeopleSoft Security updates begin March 2

  • Undergraduate Admissions Data converted March 20  status  - complete

  • Graduate Admissions Data - Kim Habig and Graduate Admissions/GSSP ?   - status UNKNOWN as of 4/20/2020

  • Undergraduate Orientation system changes for Fall 2021 - Susan Lombardo & Jake Hanauer  status  UNKNOWN as of 4/20/2020

• April 2020 - Phase II  Implementation - post fall registration by appointment

  • CANVAS UMD fall 2020 course shells created  April 15  except for what is currently DSFA classes which will convert on May (TBD)

  • Faculty, Staff and Student Communication What is Happening & When - April 20

  • All SFA  student and course record changed  STOPPED until May 2

  • Student PeopleSoft Records converted April 27 - May 1 

  • Student uAchieve records converted April 27 - May 1 

  • Catalog update,  Fall 2020 and Spring 2021 Classes converted April 30 

  • Pre/Co Requisites (ERGS) updated April 27 - April 28

• May 2020

  • Faculty, Staff and Student Communication -Phase 2 Complete - May 4 

  • Student Advising and Support post implementation begins - May 4

  • APAS Exceptions reviewed and updated  May 4 - May 8

  • Summer Term begins - May 11- SFA classes will remain within SFA for Summer 2020 (end of academic year)

  • CANVAS UMD fall 2020 course shells created  for DSFA classes  May  (TBD)

  • May 28 fall Orientation begins

• June 2020

  • Orientation for fall 2020 continues

  • Board of Regents must approve new tuition and fees for FY21 for merged college

  • FY20 financials - begin to close for SFA

  • PeopleSoft Academic Organization Relationship Trees Updated to support financials

• July 2020 Phase III  

  • Start of new Fiscal Year as merged unit - July 1

  • Student financial aid packaging for students in merged college

  • PeopleSoft Setup changes for fall 2020 - finalized (financial aid, student financials, Graduate student services, NSC reports, etc - ASR)

  • Graduate Admission system changes -  Graduate Admissions & Kim Habig

  • Undergraduate Admission system changes for Fall 2021 - Scott Schultz & Jake Hanauer

• August 2020  Phase IV  

  • Orientation for fall 2020 continues

  • Student billing for students in merged college, new collegiate fees

  • Student financial aid disbursement for merged college

  • 10 Month Contracts for staff begins:  August 10   (updates to PeopleSoft, APLUS, APAS, etc.  security needs)

  • Faculty Contracts for FY21 begins:  August 17 (updates to PeopleSoft, APLUS, APAS, etc.  security needs)

  • End of Summer term - SFA classes

  • Final retroactive SPRING SFA Summer Undergraduate graduates   August 20

  • SFA Summer Undergraduate Graduates  August 21

  • SFA Summer Graduate Graduates  August 31

  • New Academic Year Begins  for merged unit and UMD: August 31 

• September 2020

  • Summer 2021 Classes Converted September 11

  • Master of Music - September Graduates from CLA:  September 30

• October 2020

  • FY20 SFA General Ledger financials closed

  • Master of Music - October Graduates from CLA:  October 30

• November 2020

  • first registration by appointment for merged college  November 9-20

  • Master of Music - November Graduates from CLA:  November 30

  • ECAS due - new or changes to merged College classes for FY21

• December 2020

  • PCAS due - new or changes to to merged College academic programs for FY21

  • Final retroactive SUMMER  SFA Summer Undergraduate graduates  December 17

  • Undergraduates all programs in merged college; graduate December 18

  • Master of Music - December Graduates from merged college:  December 31

• January 2021

  • Spring semester starts - Jan 13

• May 2021

  • first commencement for merged college - May 8