OneDrive
OneDrive
Embedded Files
How do I access OneDrive?
How do I access OneDrive?
OneDrive is a cloud storage platform from Microsoft. You can access it by <Clicking here> It will require your usual network logon details.
How to share a document or folder by inviting people
How to share a document or folder by inviting people
To share folders or to share documents when Get a link isn’t available, you can invite people.
Go to OneDrive for Business or the site library that has the document or folder you want to share.
Right-click the file you want to share, and then select Share.
3. In the Share dialog box on the Invite people tab, type names or email addresses of people you want to share the document or folder with.
4. Select a permission setting, such as Can edit.
5. If you want, type a message to be included with an email that’s sent to all invitees. The email includes a link to the shared document.
6.If you don’t want to send an email, click Show Options and then uncheck Send an email invitation.
7.Click Share.
Note - If guest access is disabled, you may not see the Require sign-in option.
Share Documents with a limited set of people
Share Documents with a limited set of people
To share multiple documents with a selection of people, you have a couple of options:
Create a group (if you’re in Office 365nd Groups are enabled)
Create a folder and place documents in that folder as you create them
See who you’re sharing a document or folder with
Right-click the document and then click Share.
In the Share dialog box, click Shared with.
3. If you’re sharing with more people than whose names will fit on the card, select the more link at the end of the list of names. You can scroll the list to see all names.
Tips - If the library you’re working in has a Sharing column, you can select the people icon to open the Share dialog box.
Stop sharing a document or folder
Stop sharing a document or folder
To make a document or folder private again, you can stop sharing it.
Select the people icon for the document or folder to open the Share dialog box.
2. On the Shared with tab in the Share dialog box, select Can View or Can Edit next to the person you want to stop sharing with, and then select Stop Sharing.
3.To stop sharing a document with everyone at once, select STOP SHARING below the list of people you’re sharing with.
Note The STOP SHARING link that removes all users at once is not available for folders. To quickly stop sharing a folder with many users or groups, try this: Click ADVANCED, use the check boxes to select the users or groups you want to remove, and then click Remove User Permissions.
Other ways to share a document or folder with everyone in your organization
Other ways to share a document or folder with everyone in your organization
In OneDrive for Business, there are more ways to share a document with everyone:
Use the Share dialog box. Follow the same steps described above for share a document or folder, but type Everyone in the Invite People box.
Create a “Shared with Everyone” folder (or one with a similar name) and place documents in that folder as you create them. To create a folder, click New > Folder. You can share the folder with people as you create it.
Note - You may already have a Shared with Everyone folder that was provisioned for you.
The Share dialog box lets you select Everyone except external users. If your organization allows external sharing, sharing with “Everyone” includes external users: people outside of your organization who have previously been invited to share documents as guests, either by you or by others in your organization.
If you have a Shared with Everyone folder that was provisioned for you, everyone gets permission to edit documents that you put in the Shared with Everyone folder, unless you change the permission setting or unless your One Drive for Business was created before June 2014. If your One Drive for Business was created before that date, the Shared with Everyone folder started with View-only permissions. You can change the permission setting any time by following the instructions for sharing a folder earlier in this article.
How can I view what documents I've shared?
How can I view what documents I've shared?
Documents you share with everyone don’t appear in their Shared with Me view in One Drive for Business. Why not? Consider that depending on the size of your organization, there might be hundreds if not thousands of documents that are shared with everyone. Also, you may not want to send a share invitation email to everyone in your organization.
Instead, people can find these documents by:
Following a link you send them directly in an email.
You can find any document’s web URL in its document callout.
Copy and paste the URL into an email addressed to specific people you want to notify.
Using their Search box in OneDrive for Business.
In this example, Molly Dempsey searches on the keyword “Court Cases” to find any relevant documents shared with her in her organization.
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