Booster Clubs

Relations with Booster Organizations

The Cherry Creek School District appreciates the involvement, cooperation and dedication of citizens involved in school booster clubs organized to support activities/athletics. However, in order for a booster club to remain affiliated with the schools, the administration of each school shall approve all expenditures of booster club funds when such funds are expended on a school program.

The accompanying regulations shall be followed by all activity/athletic booster clubs functioning in Cherry Creek Schools in order for uniform involvement to be insured throughout the district. (Board Policy KJA)

Financial Donations

1. Booster clubs may establish private booster fund accounts in local banks without an accounting to the school district. It is strongly recommended that an independent or internal audit occur annually.

2. Any money donated or expended on school programs by booster clubs must be deposited in the appropriate school or district account and will become the property of the district.

3. Booster club moneys deposited with the school bookkeeper will become a part of each monthly accounting.

4. Booster clubs are not allowed to issue personal checks or cash to coaches or activity advisors for any purpose. The procedure in #2 must be followed in order to expend money on meals, lodging, transportation or other expense.

5. Booster clubs must have a designated school representative at each of their meetings. The school representative will be the principal or his teacher/administrative representative and will serve as the liaison between the club and the school.

6. Local building administrators if deemed necessary should coordinate only one annual solicitation of money via mail request from their total community.

7. Booster club fund-raising projects must be approved first by the principal or the activity/athletic director.

8. Since raffle license regulations are demanding and require a great deal of time to manage, it is suggested that booster clubs secure their own license. If a school maintains its own activity and/or athletic office raffle license, the respective activity/athletic booster club should work with the appropriate office supervisor.

9. Booster organizations using student participation to raise funds must keep all revenue in local school accounts. Sports provide a general booster rep to attend meetings and may also create the following:

Building and supply donations

1. Booster clubs may purchase equipment or supplies to give or loan to a school for its use providing:

a. Such items are approved by the principal or his designee

b. All purchases meet district specifications prior to purchase.

2. The district will reserve the right to accept or reject permanent ownership of any approved donated equipment from a booster club. (Board Policy KJA-R)

Booster Club Make up and necessities

1. Executive board

A. President

B. Vice President

C. Secretary

D. Treasurer

2. Booster bylaws for your sport

3. Meeting dates/times/locations (All meetings are public, all are invited to attend)

4. Meeting minutes (BE AS TRANSPARENT AS POSSIBLE)

***Funds collected through boosters are to be used for betterment of the entire group. Booster clubs are not allowed to track donations or individual contributions made through fund raising or buys outs. Money collected for spirit wear or extended field trips is the only exception to the rule.