Incomplete Policy

Request for Incomplete Grade

The grade of “I” (Incomplete) can only be given by an instructor when a student, who is doing otherwise acceptable work, is unable to complete a course (e.g., final exam or term paper) because of illness or other conditions beyond the student’s control. There is not an option to issue an incomplete grade to a student that has a current grade lower than a C.

• Students who are having difficulties because of their health or other life circumstances may be eligible for a medical/compassionate withdrawal. When little of the coursework has been completed, this may be a more suitable alternative. Students should seek advisor assistance to evaluate their options.

Steps for requesting an Incomplete ('I' grade):

1. The student initiates the incomplete grade request discussion with their instructor. The student and the instructor should reach a mutual agreement about the parameters of the request and the student should receive their instructor’s initial approval.

2.  After discussing with the instructor, the student should consult with their academic advisor. It is not the responsibility of the advisor to approve the request, but to assist the student in evaluating all options and helping them come to an informed decision. After this discussion, the advisor will provide the student with the Adobe Sign form. 

   • Incomplete Request Form - coming soon

3.  The student completes and signs their portion of the form. A student should provide a clear and detailed explanation of the request.

4.  The instructor reviews the request and ensures that all details are provided. The instructor completes their portion of the form and signs. Instructor fields include:

   • Detailed explanation of the work to be completed

   • Grade earned to date (A, B, or C)

   • Grade to be awarded if work is not completed

   • Date the remaining work should be submitted (1st or 15th of the given month)

5. After the student and instructor sign, the form is routed to the appropriate Vice Dean/Director/designee. They will review and may ask for additional information before final approval. Once signed, the student and the instructor will receive a copy.

It is the student’s responsibility to submit all required materials to the instructor by the agreed-upon date. Once the student has submitted their work, the instructor should:

• • Review and grade the assignment(s) in a timely manner

  • Submit a change of grade request in PeopleSoft (instructions on page 13 of this guide)

Other important information:

• Incomplete grades must be resolved within one calendar year. After the year, the Incomplete becomes a permanent part of the student’s record. Grades do not automatically change or update after the calendar year.

• Incompletes received from the required classes prohibit Leadership and Innovation EdD students from beginning their comprehensive exams.

• Leadership and Innovation EdD students with incompletes cannot register for upper-level classes due to the cohort model and LSC structure. Students should consult with academic advisor prior to class registration.