Finance and Purchasing

Finance

• Treasurer report should contain all transactions that took place prior to the meeting.

• Finance of each booster club should be open to 100% of all members

• At no time should a paid coach have check writing authority

• It is mandatory that two people should be involved in the authorization and signing of any check

• All purchases must go through the school district (see purchasing section)

• At least two members should tabulate all funds collected

• District 271 has the right to request tax statements, receipts, expenditures, and balances

Purchasing

• Booster clubs wishing to purchase athletic equipment for their teams must go through the head coach and the athletic department for approval. Boosters club should not purchase equipment independently. When equipment is purchased, from donated funds, it becomes the property of the school district.

• After the head coach and the activities director have approved an equipment request, the booster club should donate the funds to the athletic department, specifying its purpose. The athletic office will then complete a purchase order to initiate the order. All equipment and supplies must be shipped to a school district address.

• Booster clubs should not order materials directly or have materials shipped to a home.

• If a booster club is funding a coaching position, the funds must again be donated to the district prior to the start of the season, all coaches must complete new hire paper work. Call Kristine Berg at 952-681-6440 to schedule an appointment. At the end of the season the athletic office will use the booster club funds to pay the coach.

• The athletic department cannot give out the school district tax-exempt number. Sponsors making donations must follow the above process for purchasing equipment.