Buy-side Portals - Buyer Application

The Buyer Portal application allows the buying organization's buyers to order items published in the Master Procurement List, which they have been specifically authorized to order. The application presents a unified Buyer's List that combines the relevant items from various catalogs that pertain to the specific buyer-user. In other words, the buyer (user) is presented with a list of all the items that (s)he is authorized to buy (each buyer's unified list is unique). The name of the catalog from which each item is drawn is displayed in the list; the filter function can be used to limit the displayed list to only contain items from a specified catalog; the list can be filtered using any (combination) of the columns displayed in the grid.

The application produces a draft Purchase Order that includes all the items that have been selected for inclusion by the buyer. Items are included in the Purchase Order by simply specifying a quantity greater than 0 for a required item. When all required items have been selected (by entering a quantity greater than 0 for each required item), the buyer clicks the Next button; the application presents a window that displays the items and quantities selected. To produce the Purchase Order, the user clicks the Produce Purchase Order button.

When the Purchase Order is created it is automatically added to the 'Purchase Order Awaiting Approval' workflow stream for review and approval by the Procurement Controller (see Procurement Control Portal for more information).

The Procurement Controller can edit the Purchase Order by using the application functionality provided by the Procurement Control Portal (as long as the Purchase Order has not yet been approved or declined).

The Master Procurement List is maintained by the Procurement Administrator using the functionality provided by the Procurement Administration Portal (please refer to the Procurement Administration Portal section for more information).