Pre-event call

Agenda for today

Venue map & getting to the venue

Registration & show schedule

Tickets

Mobile app & lead generation

Night Summit

General information

Pre event call.mp4

Masterclass

The Partner Success team held a specific call to discuss the elements of hosting a Masterclass. You can find a recording of the call here.

Venue overview

Venue: Riocentro
Address: Av. Salvador Allende, 6555 - Barra da Tijuca, Rio de Janeiro - RJ, 22783-127, Brazil.

Distance from Rio de Janeiro domestic airport (Santos Dumont Airport) is 36km
Distance from Rio de Janeiro international airport (RIOgaleão - Tom Jobim airport) is 31.7km
Distance from Rio de Janeiro south zone is 30km

More information on getting to the venue and parking can be found here.

Venue map

RIO24_Venue Map - PARTNERS.pdf

Web Summit Rio Schedule

Registration and accreditation

Web Summit Rio registration will open from Monday, April 15 from 12pm.

Main registration: Riocentro

Registration times:

Monday, April 15
12pm-8pm

Tuesday, April 16
7.30am-5pm

Wednesday, April 17
7.30am-5pm

Thursday, April 18
7.30am-5pm

Please note: These times are subject to change. There will be further locations where you can register announced in the coming days. Check here for updates.

Event accreditation

You’ll need to register and collect your lanyard and wristband in order to gain access to Web Summit.

Your ticket can be found by logging into the Web Summit mobile app and clicking the box on the homepage or the "My ticket" section in the drop-down menu.

Please note: You must present a national photo ID at registration to receive your accreditation

Acceptable photo ID:

Passport
Driving license
Government issued IDs

Event schedule

Web Summit Rio 2024 will run from April 15-18.

The action will kick off on Monday, April 15 with Night Summit in Bosque Bar, our opening night party (limited capacity). There will be no access to Riocentro on this day.

The exhibition floor will be open from April 16-18, with early access each morning for partner ticket holders. Please note talks, roundtables and masterclasses will begin at approximately 10 am each day.

Tickets

Your tickets have been assigned to your designated ticket manager. You can find a breakdown of the ticket types here.

Each Web Summit Rio ticket is assigned to a specific individual and is valid for the duration of the event. There are no day tickets available for Web Summit.
If you are bringing someone under 18 please contact the Partner Success team who can advise on the process.
Chairperson ticket holders have access to Forum, our exclusive speaker's lounge, throughout the event. Executive ticket holders have access to the Executive Lounge.
If you are inviting people to visit your stand or creating events online, please specify that it is only open to people with valid Web Summit Rio tickets.
All tickets must be assigned by April 12. We recommend assigning tickets as soon as you can to enable your team to download the app and begin networking before the event.

Ticket dashboard

Mobile app

The Web Summit Rio App is available on the IOS App Store and the Google Play Store.

To access our app, your ticket manager will need to assign you a ticket.

Once your ticket has been assigned you will be able to access our Web Summit mobile app which is available to download here.

A mobile app guide is available here.

Company profile and featured attendees

Your company profile displays your company information.

Each profile has the option to feature up to 6 attendees.

This provides an easy way for attendees to reach out to your team directly.

When an attendee clicks to "Connect" with this profile, they will be added to your list of company leads.

Any attendee perks, jobs board posts or talks featuring someone from your company will also be hosted on this profile.

Lead Generation

Making a connection

The connection feature is available to all attendees on the Web Summit Rio app.

This connect button can be accessed from each attendee's personal profile

Once you click 'connect' they'll be sent a connection request. Once they accept they'll be added to your 'Connections' section.

This can be accessed from 'connections' in the main menu by clicking on the icon in the top left-hand corner of your app.

Video demonstration here.

Company scanning mode

This lead scanning function is controlled by the ticket owner and can be enabled from your ticket dashboard.

This can be accessed from the bottom navigation bar on the home page of the mobile app.

There will be an option to toggle the company scanning on/off.

Once you scan an attendee they need to approve the scan on their app.

Any attendees scanned by your team in company scanning mode will appear in 'Leads' in the main menu by clicking on your profile picture in the top left-hand corner of your app.

Video demonstration here.

Company QR code

Each company profile on the Web Summit mobile app has a QR code that can be scanned to connect with that profile.

When an attendee scans the QR code they will be prompted to consent to sharing their information with that company.

QR code scans will appear in 'Leads' in the main menu.

Zuant

Partners can avail of various lead retrieval packages from our third-party supplier, Zuant, who offer a ‘classic and pro’ package. Zuant packages can come with additional features and benefits such as a dashboard, customisable questions and the inclusion of your company logo. If your core objective at our event is lead generation we would advise speaking to the Zuant team about the packages they have available. If you would like to speak with the Zuant team, you can reach out directly via email: events@zuant.com. You can also learn more about our Web Summit mobile app lead scanning tool on the Partner Hub.

What information is collected through a scan?

Name
Email
Job title
Company name
Industry
Location
Time scan was accepted (Company scanning mode)
Time of scan (Zuant)
Source of lead (Company scanning mode)
Team member who scanned the lead
Notes added
Phone number (Zuant only if available)

Night Summit

Web Summit Rio doesn’t end with the final talk of the day. Each night, attendees get exclusive access to unique events, each with a different theme and atmosphere. Hosted across the city of Rio de Janeiro, Night Summit offers something for everyone.

This is the ultimate way to network while still soaking up Rio’s atmosphere and cuisine.

You can add these events to your schedule using the mobile app.

More details are available here.

Carnival party - Bosque Bar

Monday, April 15

06:00pm - 12:00am

Meet and greet - Bosque Bar

Tuesday, April 16

08:00pm - 2:00am

Samba party - Rio Scenarium

Wednesday, April 17

08:00pm - 2:00am

More information on Night Summit can be found on our Night Summit webpage here and on the official event schedule on our website and mobile app.

Shipping and drop off service

Fulstandig and Merkur Expo Logistics is the official service provider of on-site storage, material handling, and the official international freight forwarder of Web Summit Rio.

Direct shipments to the venue by delivery companies and couriers are not permitted. If you wish to ship directly to the venue, please contact the partner success team for an introduction to Merkur.

Please note that deliveries by courier will not be accepted at the venue as part of the drop-off service.

Pre event drop off service

A drop-off service is available for your stand merchandise or other materials. Merkur will accept dropped-off materials for your stand to a maximum of 0.2 cubic meters at the Gate G only, which is located on the venue map.
This will be open from Friday, April 12 at 2pm until Monday, April 15 at 12pm. Items dropped off at the venue will not be accepted.
If you require this service please let your Partner Success team know so they can introduce you to Merkur in advance.
Payment for this service is made to Merkur directly when you arrive to drop off your items.
Materials or shipments exceeding 0.2 cubic meters should be shipped via the advanced warehouse and will not be accepted. Please contact your Partner Success team for an introduction if shipping is required.
Items will be delivered directly to your stand on the morning of Tuesday, April 16.

Security and bag checks

Please take note of the security and baggage policies below for event days (Tuesday,16 April-Thursday, 18 April).

Please note the sizes apply from 8.30am onwards. Before 8.30am on event days partners are allowed to bring in boxes or large bags through security.

Our prohibited items list can be found here.

General information

Items to bring

Below are some items that you may need to bring with you:

Thunderbolt adapter
USB / HDMI adapter for Mac
Laptop & charger
Reusable water bottle
Headphones for audio translation of talks
Please note that the outlets at partner booths will be 220V. If you plan to bring a 110V appliance, you will need to bring your own transformer
If you are hosting a masterclass, please remember to bring your presentation on a laptop and HDMI adapter if necessary.
If you are bringing any merchandise to the event, please remember that Web Summit Rio has a zero-tolerance stance against single-use plastic on-site.

Please note: Pop-up banners are not permitted at Web Summit.

Camera guidelines

If you plan on filming at Web Summit Rio please see our camera guidelines here. Please let the partner success team know as soon as possible as we require you to provide our team with a full itinerary, in advance, of when and where you will be filming.

Some important things to note:

Camera crews should be kept to one camera operator and one assistant. Please reach out to the partner success team if you plan to have a camera crew with you at the event.
The use of tripods is restricted
At all times, the crew should have an image release form available when filming in any areas attendees are or may be in.

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