Masterclass pre-event call

Watch a recording of our masterclass pre-event call below.

Masterclass Pre Event Call 1.mp4

Venue map

Please note, this map is not finalised and is subject to change. The masterclass area will remain in Pavilion 5.

Tickets

Once you confirm your ticket manager in your onboarding form, the Partner Success team will generate your tickets.

Once your tickets have been generated they can be accessed from our ticket dashboard.

All tickets must be assigned by April 12.

Each Web Summit ticket is assigned to a specific individual and is valid for the duration of the event. There are no day tickets available for Web Summit Rio.

Please note: Don’t forget to allocate your Masterclass host a ticket.

Registration

Event accreditation

You’ll need to register and collect your lanyard and wristband in order to gain access to Web Summit.

Your ticket can be found by logging into the Web Summit mobile app and clicking the box on the homepage or the "My ticket" section in the drop-down menu.

Please note: You must present a national photo ID at registration to receive your accreditation

Acceptable photo ID:

Passport
Driving license
Government issued IDs

Web Summit Rio registration will open from Monday, April 15 from 12pm.

Main registration: Riocentro

Registration times:

Monday, April 15
12pm-8pm

Tuesday, April 16
7.30am-5pm

Wednesday, April 17
7.30am-5pm

Thursday, April 18
7.30am-5pm

Please note: These times are subject to change.

Event Schedule

The exhibition floor will be open from April 16-18, with early access each morning for partner ticket holders.

Please note masterclasses will begin at approximately 10 am each day (April 16-18).

What's included in your Masterclass

Masterclass rooms are arranged in theatre style seating

Sole use of masterclass room for 45 minutes
1 Smart screen and stand
A single internet-enabled network (ethernet) cable
HDMI cable
4 x handheld microphones
1 x trestle table
1 x lectern
One multi-board plug socket
Drinking water
A1 Logo Board and stand

Please bring any cables you may require beyond a HDMI (e.g. Thunderbolt, etc.). Don't forget any laptops, chargers and USB's where required.

On the day of your Masterclass

Step 1: Arrive at your Masterclass 15 minutes before your scheduled time. Please take into consideration potential queues to access the venue if your Masterclass is early in the morning.

Step 2: Set up your presentation and hosts with our AV team.

Step 3: Get ready to greet your attendee's and commence your session.

Location: Pavilion 5

How to promote your Masterclass

The Masterclass schedule will launch T-2.
Your Masterclass will feature on our schedule on the website and app.
We would recommend sharing the link of your Masterclass to promote it to attendee’s.

Top Tip : Check out our Social Media Assets section on our Partner Hub.

Masterclass Landing Page

Masterclass hosts

Please assign your host a ticket.
Please ensure your host completes their profile on our app.
Once assigned, they’ll appear on our Masterclass schedule on both the website and our Mobile App.

Take advantage of Partner early access from 7:30am if your Masterclass is early in the morning

Lead generation

There are two ways of generating leads at the door of your Masterclass.

Scanning attendee’s lanyards at the door, or directing attendee’s to connect with your Partner Profile via your A1 QR code board.

Company scanning mode

You will greet and scan attendee’s at the door and scan their lanyards using company scanning mode
The source of the lead will appear under the name of your team member who scanned the attendee
Please note : The attendee must accept your connection before they convert to a lead. This will appear as the time the scan was accepted

Using company scanning mode

This lead scanning function is controlled by the ticket owner and can be enabled from your ticket dashboard.

This can be accessed from the bottom navigation bar on the home page of the mobile app.
There will be an option to toggle the company scanning on/off.
Once you scan an attendee they need to approve the scan on their app.

Any attendees scanned by your team in company scanning mode will appear in 'Leads' in the main menu by clicking on your profile picture in the top left-hand corner of your app.

QR code

Each masterclass logo board will have a QR code
By scanning this QR code the attendee will connected directly to your company profile (once they accept the T’c & C’s)
You can encourage attendees to scan the QR code at the top of the queue - or using your logo board at the door.

FAQ's

What if my Masterclass is at capacity?

The Web Summit Rio team will be on hand to manage the queues and direct attendee’s to your Masterclass.

If your Masterclass is at capacity, here are some tips to avoid any disappointed attendees.

Here’s what our Partners have done in the past.

Encourage your team to engage with attendee’s who can not enter your Masterclass.
Scan your attendee badge to connect with them. You can reach out to them during the event to share your key takeaways.
Offer to share the slides and content with attendees
Encourage attendees to visit your stand at Web Summit

Can I get a list of people who are interested in my masterclass?

We can share the number of attendees who have pinned this to their schedule. Unfortunately, due to GDPR we cannot share the attendees information.

You will be able to connect with any attendee who shows up to your Masterclass on the day.

Can I film my Masterclass?

Masterclasses can only be filmed on a handheld device. Please visit our filming guidelines on our Partner hub.

Does my Host need a ticket?

Yes your host needs a ticket from your ticket allocation to create their profile and access the venue.

Do I need to send you my presentation?

No.

Our AV team will be on hand to assist you if you are using a presentation.

We would recommend having your presentation on a laptop and a USB key just in the event of any issues.

Note : A presentation is not mandatory.

What does the the Masterclass rooms look like?

Please see an image of a masterclass room here.

Pre-event call

For more information regarding Night Summit, Registration and General FAQ's, you can watch our Pre-Event Onboarding call on our Partner Hub.

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