Provided Build Lounge

The lounge forms part of our attendee experience for a particular attendee type and therefore must meet certain standards. The lounge is for a specified attendee type and so a limited number of wristbands will be provided to the partner sponsoring the lounge for access.

What’s included in your lounge package?

• Standard furniture, tables, chairs, sofas, will be provided for the lounge capacity

• Carpet in a standard anthracite or neutral colour

• Fencing to enclose the space

• Dual branded tent cards (optional), dual-branded hanging banner, and dual-branded archway entrance. These items  will be designed and provided by the organiser

• Venue wifi

• Two 3m x 3m dual branded walls. These items can be designed by the partner on a provided template by the organiser (except for executive lounge which doesn't have 3x3 walls)

• Regular cleaning

• Basic catering

• Electrical power for the lounge capacity (any extra power for brand activation must be purchased on partner store)

• Your Partner Success Manager will discuss these in further detail with you

Event Rules

The lounge may have a volunteer and/or a security at the entrance for capacity measuring. 

• Web Summit team might scan attendees at the lounge entrance whenever needed for internal data.

• Please note that pop-up/pull-up banners are not allowed at the event. 

• All exhibitors must also abide byCollision's anti-harassment policy.

The organiser will design the majority of items included in the provided build assets. For this, the partner must provide:

- EPS logo

- 1 main hex colour code

The organiser will use the logo and the colour for the lounge arch, tent cards, and hanging banner. Your Partner Success Manager will share mockups with you before they go to print.

The name of the lounge must be decided when you submit your onboarding form .

The lounge must be called out clearly to the attendee type and should mention the lounge name in any signage created by the partner for placement within the lounge in one of these formats:

• _____ lounge powered by _(partner name)__,

• _____ lounge brought to you by _(partner name)__,

• _____ lounge supported by _(partner name)__

• _____ lounge in partnership with __(partner name)__.

To ensure the Web Summit brand and Lounge name are used consistently, the creative team will create a logo lockup to be signed off by the partner. When all parties have signed off, this logo lockup will be used on all event print items that require the Lounge logo. More information here.

Screens and AV

Partners are allowed to bring their own screen and screen stand onsite for setup at their exhibition booth. For insurance and operational purposes, mounting of personal screens on provided walls is not allowed, and we do not facilitate the mounting of personal screens at our provided builds. Partners can hire screens and order screen mounting or a screen stand through our partner store. Please note if you bring your own screen the Web Summit team will not be able to assist in the event of technical difficulties. 

Electrics

Basic power will be provided in the lounge. Power supplied will facilitate device charging for lounge guests. Should you be planning any activations, additional power may be purchased from the partner store by May 17.  You must indicate to your PS Manager where you would like your electrics to be located within your lounge.

This information is coming soon. 

This information is coming soon. 

Exhibition Place is a unionised venue and as such has collective agreements in place with several labour unions. All partners must adhere to all collective agreements in place between Exhibition Place and the following unions:

**The list of approved builders is available here**

Labourers - Labourers’ International Union of North America Local 506 (LiUNA Local 506)

General labour, material handling, stand or display construction (including modular systems,) cleaning, carpet and flooring installation, furniture placement.

LiUNA Local 506 labour must be engaged in all general labour and stand building activities. An approved builder with an existing agreement with LiUNA Local 506 must be used. The list of approved builders is available here.  

If a builder is contracted that is not on the approved list, then  all labour must be booked through our General Contractor. All material handling must be booked through our General Contractor. Contact your Partner Success Manager for more information.

Production technicians - The International Alliance of Theatrical Stage Employees and Moving Picture Technicians, Artists and Allied Crafts of the United States, its territories and Canada, Local #58 (IATSE Local 58).

All theatrical, stage, or audio-visual work, including installation of video screens, theatrical lighting, rigging, audio, and stage carpentry. All installations normally associated with an AV company. IATSE Local 58 labour must be booked through your Partner Success Manager in accordance with the deadlines.

Carpenters – Carpenters and Allied Workers, Local 27 United Brotherhood of Carpenters and Joiners of America;  Carpentry, unless in connection with a stage.

If you require carpentry work, please ensure your builder has an agreement in place with Carpenters and Allied Workers Local 27. Collision does not offer a booking service for Carpenters.

Basic assembly work can be completed by LiUNA Local 506, provided the pieces are pre-cut and intended to fasten together with basic tools.

Electricians – The International Brotherhood of Electrical Workers Local #353;

All electrical and cable pulling. IBEW Local 353 must make all connections between mains cables and electrical distribution. IATSE Local 58 may run power associated with a stage. 

Electrical distribution within a stand - from distribution to final point - may be completed by the stand builder. All bare-wire connections made on site must be made by a licensed electrician and a member of IBEW Local 353.Showtech Power and Lighting is exclusive for all mains electrical work completed by IBEW Local 353.

Plumbers –  The United Association of Journeymen and Apprentices of the Plumbing and Pipe.

Fitting Industry of the United States and Canada, Local Union #46; All plumbing, compressed air, and natural gas distribution and installation.

Showtech Power and Lighting is exclusive for all mains connections to be made by Local 46 plumbing, compressed air, and natural gas distribution and installation. Collision does not offer compressed air or natural gas service. 

Stand builders should engage a licensed plumber and member of United Association Local #46 if they are required.

Painters – The International Union of Painters and Allied Trades District Council 46;

All painting and related trades, unless in   connection with a stage.

Summary

Contractors who fail to comply with Collective Agreements will be required to stop all work until the proper labour can be engaged, at the expense of the builder or partner. Failure to engage the required union labour will render a stand unable to open for the duration of Collision. Should a stand be abandoned due to engagement of non-union labour, Collision will arrange for the removal and disposal or recycling of any materials at the expense of the builder or partner.

It is recommended that partners engage one of the contractors on the approved list of builders. Approved builders have existing contracts with the relevant unions and operate under the collective agreements. 

If a builder is engaged outside of this list without an agreement with the union, all skilled and manual labour must be sourced through the General Contractor. Contact your partner success manager for more information on how to schedule.

• To review the collective agreements in place please see here.

The lounge will be covered by venue wifi. Any additional requirements must be ordered from the partner store by May 17. If you cannot find what you are looking for please complete the connectivity form and contact your Partner Success Manager who will assist you.