Partner Build Lounge

This lounge forms part of our attendee experience for a particular attendee type and therefore must meet certain standards which are outlined below.

• The lounge must be called out clearly to the attendee type and should mention the lounge name in any signage created by the partner for placement within the lounge in one of these formats:

• • _____ lounge powered by _(partner name)__,

  • _____ lounge brought to you by _(partner name)__,

  • _____ lounge supported by _(partner name)__

  • _____ lounge in partnership with __(partner name)__.

• The lounge is primarily an area for the specified attendee type and so a limited number of wristbands will be provided to the partner sponsoring the lounge for access.

As all lounges differ, your Partnership Success Manager will confirm the lounge size and dimensions. They will also confirm the required capacity and working: networking space ratio. Partners then build their own lounge as per requirements. You must ensure that all aspects of the lounge, whether exposed to the event floor or bordering another activation, are dressed. The lounge space must be appropriately enclosed with a waist-height barrier. Stanchions are not permitted for this purpose.

All lounge builds should remain within the dimensions of the allocated floor space.

Electrics 

Collision will provide an electrical drop that covers supply for the electrical requirements of your lounge. This will be a C form connected to a distribution box provided by you. The partner will be responsible for electrical distribution throughout the space and must include sufficient sockets to cover charging facilities for attendees.

The drop will be provided in a location indicated by the partner on the overall electrical plan. Your electrical plan must be submitted through the lounge design form. Any additional power needed for the activation must be purchased through the Collision partner store by May 25th. Please use this electrical template when submitting your electrical plan.

Connectivity

A single internet-enabled network cable is provided as part of this package. The lounge will also be covered by venue wifi. Any additional requirements must be ordered from the Collision partner store by May 25th. If you cannot find what you are looking for please contact your partnership success manager.

Please note that pop-up/pull-up banners are not allowed at the event. All exhibitors must also abide by Collision’s anti-harassment policy.

For additional information on connectivity please check out the connectivity section on the Hub.

Catering

This lounge package includes basic catering consisting of tea, coffee, water and light snacks. Your Partnership Success Manager will provide you with an itemised list of these light snacks pre-event. Partners may expand on the catering offer at their own cost. When designing the lounge, please leave sufficient space for the catering tables provided by our catering team. We advise allowing 3m x 5m per 100 pax. Please contact your Partnership Success Manager for further details.

Waste disposal policy

Collision is committed to advancing the UNSDG’s. As such there will be zero tolerance for any single use plastic being onsite. Collision would appreciate your support in this regard to ensure the event is as sustainable as possible.

Please also note that the venue has a zero waste policy. Please dispose of your waste responsibly by purchasing a waste disposal package OR dispose of waste through your own waste disposal system. If you choose to purchase a waste disposal package through us, please ensure that any waste that builds up on your stand is separated clearly and left for collection at the end of each day. 

Please click here for waste disposal guidelines and a list of waste materials that are recyclable. Partners and contractors must be responsible for disposing of build materials and waste generated during the stand build and post-build phases. Abandoned materials that fill or partly fill an open top skip will be charged out to the persons responsible at a starting rate of $2500. 

Alternatively, if you would like to buy a waste disposal package, please visit our Collision partner store or contact your Partner Success Manager. 

No oils, combustibles, or any liquids other than water may be poured in the Enercare Centre drainage or sewer systems. No tools, machines, or other items may be emptied, washed, or rinsed in Enercare Centre restrooms. Any exhibitor using soil, humus, or other landscaping materials must provide a covering between the Enercare Centre flooring and the exhibit, to prevent damage to finished floor and to ensure safety. Enercare Centre personnel will inspect all such exhibits.

A note on Wi-Fi networks 

Our networks are carefully planned and designed to support the best experience that can be provided for everyone.

Operating any Wi-Fi network at our event without explicit permission is strictly forbidden and against our T&Cs.

Radio space (the air!) in the venue will be shared by everyone and rogue networks directly interfere with that goal, disrupting everyone’s experience.

Security constraints:

• hotspots or rogue networks of any kind are completely prohibited and against our T&Cs

• use of all external network hardware such as routers, switches, access points, and MiFi devices are strictly forbidden. The venue is actively monitored and any unauthorised devices will be terminated, if found

• devices connected to our networks cannot reach each other, only the internet

Standard Available Networks

Venue Wi-Fi

An official event wi-fi network is provided for your internet connectivity needs, available to all attendees and throughout the entirety of the venue(s) except where stated otherwise.

Please review the following terms to ensure support for your devices:

• Our Wi-Fi operates on the 5 GHz band

  • meant for lightweight usage (email, browsing, instant messages)

  • over peak times you may see delays due to network congestion

• Older devices are supported on the 2.4 GHz band

  • a separate Wi-Fi network is available for this purpose

  • as this is an unregulated band, this network is subject to interference

Internet-enabled network cables

Your site activation will include a single ethernet cable as standard, with internet connectivity.

If required, additional ethernet points can be purchased individually (up to 2) or in the form of a network switch from our online store.

Please review the following terms to ensure support for your devices:

Bandwidth

• • shared with other wired points – over peak times you may see delays due to network congestion

  • by default, this cable will be allocated a maximum speed of 7Mbps

  • dedicated bandwidth can be purchased at our online store. 

Device support

• • Your ethernet cable will have an RJ45 connector

  • if you require mobile devices for your activation, connect them to our event Wi-Fi or bring an RJ45 network adapter to use your ethernet cable

Additional Connectivity Options

Extra ethernet cables and dedicated bandwidth

This option provides you with a private VLAN and a network switch with seven available cable connections, replacing your default ethernet cable.

Additionally, the connection is granted dedicated bandwidth (10 Mbps).

Which package is best for me?

All partner stands as standard will have access to the venue wifi and have a single ethernet cable. If you are unsure of your requirements, please contact your Partner Success Manager.

• Venue wifi

Allows for light activities such as browsing the internet, sending and receiving emails etc. Please be aware that during peak times there may be issues with congestion.

• Ethernet cable, default bandwidth

This allows you to engage in heavier internet use, such as streaming video with a greater degree of reliability. The maximum speed by default is 7Mbps.

Complex Requirements

Collision currently offers packages to cater for a variety of circumstances and demonstrations.

If you have any complex requirements, concerns or queries, please contact your Partner Success Manager to discuss and complete our connectivity form. With knowledge of your requirements, we can better tailor a package to your needs in order to give you the best experience possible.

Any lounge with a raised floor, wall, ceiling, or multi-story element requires a building permit to be obtained by the stand builder and submitted to Collision prior to arrival on site. No building activities can take place until a building permit is obtained.

Note that all structures described, of any size, including shipping containers and modular structural elements, are required to obtain a building permit.

• Information on submitting a building permit application for a Temporary Structure can be found at the City of Toronto building office

• Proof of submission in the form of an application number must be received by Collision by May 16

• Approved building permits must be received by Collision Prior to June 13.

• Collision will verify the building permit and display it prominently in the venue

• All inspections must be complete and certifications received by Collision by 11:59PM on Sunday, June 19

• If Toronto Building determines a permit is not required for your stand, written proof must be submitted to Collision no later than June 13 

Exhibition Place is a unionised venue and as such has collective agreements in place with several labour unions. All partners must adhere to all collective agreements in place between Exhibition Place and the following unions:

**The list of approved builders is available here**

Labourers - Labourers’ International Union of North America Local 506 (LiUNA Local 506)

General labour, material handling, stand or display construction (including modular systems,) cleaning, carpet and flooring installation, furniture placement.

LiUNA Local 506 labour must be engaged in all general labour and stand building activities. An approved builder with an existing agreement with LiUNA Local 506 must be used. The list of approved builders is available here.  

If a builder is contracted that is not on the approved list, then  all labour must be booked through our General Contractor. All material handling must be booked through our General Contractor. Contact your Partner Success Manager for more information.

Production technicians - The International Alliance of Theatrical Stage Employees and Moving Picture Technicians, Artists and Allied Crafts of the United States, its territories and Canada, Local #58 (IATSE Local 58).

All theatrical, stage, or audio-visual work, including installation of video screens, theatrical lighting, rigging, audio, and stage carpentry. All installations normally associated with an AV company. IATSE Local 58 labour must be booked through your Partner Success Manager in accordance with the deadlines.

Carpenters – Carpenters and Allied Workers, Local 27 United Brotherhood of Carpenters and Joiners of America;  Carpentry, unless in connection with a stage.

If you require carpentry work, please ensure your builder has an agreement in place with Carpenters and Allied Workers Local 27. Collision does not offer a booking service for Carpenters.

Basic assembly work can be completed by LiUNA Local 506, provided the pieces are pre-cut and intended to fasten together with basic tools.

Electricians – The International Brotherhood of Electrical Workers Local #353;

All electrical and cable pulling. IBEW Local 353 must make all connections between mains cables and electrical distribution. IATSE Local 58 may run power associated with a stage. 

Electrical distribution within a stand - from distribution to final point - may be completed by the stand builder. All bare-wire connections made on site must be made by a licensed electrician and a member of IBEW Local 353.Showtech Power and Lighting is exclusive for all mains electrical work completed by IBEW Local 353.

Plumbers –  The United Association of Journeymen and Apprentices of the Plumbing and Pipe.

Fitting Industry of the United States and Canada, Local Union #46; All plumbing, compressed air, and natural gas distribution and installation.

Showtech Power and Lighting is exclusive for all mains connections to be made by Local 46 plumbing, compressed air, and natural gas distribution and installation. Collision does not offer compressed air or natural gas service. 

Stand builders should engage a licensed plumber and member of United Association Local #46 if they are required.

Painters – The International Union of Painters and Allied Trades District Council 46;

All painting and related trades, unless in   connection with a stage.

Summary

Contractors who fail to comply with Collective Agreements will be required to stop all work until the proper labour can be engaged, at the expense of the builder or partner. Failure to engage the required union labour will render a stand unable to open for the duration of Collision. Should a stand be abandoned due to engagement of non-union labour, Collision will arrange for the removal and disposal or recycling of any materials at the expense of the builder or partner.

It is recommended that partners engage one of the contractors on the approved list of builders. Approved builders have existing contracts with the relevant unions and operate under the collective agreements. 

• A full list can be found here.

If a builder is engaged outside of this list without an agreement with the union, all skilled and manual labour must be sourced through the General Contractor. Contact your partner success manager for more information on how to schedule.

• To review the collective agreements in place please see here.

Load-in rules

Access to your lounge is possible from the opening morning –xxx date. Please note you will need your Partner ticket to get access at 7.00am. If you require earlier access, please contact your Partner Success Manager. The conference floor will open for General Attendees from 8.30am on xxx date is pre-registration and Opening Night only. 

Load-out rules

You must not start breaking your lounge down until 6.30pm on xxxx date (or until the venue is clear of all attendees).

All items without exception must be clear of the venue by 11.00pm on xxx date

Personal protective equipment (PPE) is mandatory in all areas of the venue for anyone present as of 6:30pm on xxx date PPE includes CSA approved steel toed shoes, high-visibility vests, and CSA approved hard hats.

The Collision partner store allows our event partners to hire all the products and services required for their event activation. 

Your Partner Success Manager can set you up with an account for the store. 

Please contact your Partner Success Manager if you require items not displayed on the store

• The Collision partner store will open on April 15 and will close on May 25. Please book all of your required products and services before this date, as we can’t guarantee that late requests will be facilitated

• To ensure the delivery of goods and services on site, store management requests that all orders are paid in advance of May 25

Please note: There will be no onsite orders available at Collision.

Shipping and storage information will be available in the next few months. Your Partner Success Manager will notify you.

All relevant partner information, such as tickets, registration times and show schedule, network requirements, shipping guidelines, social media assets, media cheat sheet and filming guidelines and event policies, can be found in the General information section.