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Technology

Technology Policies and Standards

The Division of Information Technology provides a list of important technology policies and standards. Visit the site below to learn more.

Information Technology Policies & Standards

Important Links to Note:

Standard for High Risk Digital Data Protection

Policy 7010: Securing Technology Resources and Services

Policy 7000: Acceptable Use and Administration of Computer Communication Systems

Minimum Security Standards

Standards for Administration Data

Standard for Information Technology Logging

Every department should review the Standard for Information Technology Logging resource for methods to identify, respond, and prevent operational problems, security incidents, policy violations, fraudulent activity; optimize system and application performance; assist in business recovery activities; and, in many cases, comply with federal, state, and local laws and regulations.

Standard for IT Logging

Software Purchasing Guidelines

Procedures for IT Procurement (Following the transition of ITPALS to VT Procurement)

Step 1: Determine if your IT related purchase qualifies for the Low-Risk Low Cost Expedited Acquisition Program. Click here for more information.
Step 2: All other types of IT related purchases will start with a HokieMart requisition being submitted in HokieMart. This requisition will route automatically to VT Procurement Buyers who will then be in contact with you within two business days to assist with the purchaseI.
Step 3: f you are unsure about buying technology, reach out to VT Procurement at hokiemart@vt.edu, procurement@vt.edu, or 540-231-6221.

IT Procurement

Microsoft Products

LinkedIn Learning has a lot of helpful training videos to learn more about Microsoft products.

Outlook Tips and Tricks

Excel Tips and Tricks

Docusign

To help enable paperless processes and remote collaboration, Virginia Tech offers the DocuSign eSignature platform for faculty and staff. To request access, please submit a DocuSign account request.

Departmental Software

High Risk Data Compliance

Is the Classification Type Supported?

PII - Yes
FERPA - Yes
ePHI - Yes
ITAR/DFAR - No
CUI - No

Google Tips and Tricks

Google Help is a searchable support service website. It provides directions on the Google Education Suite and other Google products and services.

Google Workspace for Education

Google Workspace provides a comprehensive web-based environment to support the university's community, improving collaboration among faculty, students, staff, and colleagues around the world. Its applications are not the Google consumer versions; they are licensed from Google and protected by privacy policies negotiated by the commonwealth.

Google Shortcuts

If you are in your Google Drive, try these shortcuts to increase efficiency:

Shift + F = Create a New folder

Shift + P = Create a New Presentation

Shift + S = Create a New Spreadsheet

Shift + T = Create a New Document

Shift + 3 = Delete selected item

Period = Share selected item

Shift + A = Select all visible items

Z = Move selected item

MOST IMPORTANTLY: CTRL + Z = Undo Last Action

IT Training Opportunities

The Securing the Human IT Security Awareness Training is available in the PageUp LMS.

Questions to Ask Yourself:

How are information technology resources secured?
How does the unit apply security patches and anti-virus software?
What personally identifying information is housed? Does the unit know where it is? Is it appropriately secured?
Is the unit aware of the Minimum Security Standards? If so, what efforts are made to ensure compliance?
How does the unit comply with the Minimum Security Standards?
How does the unit administer and monitor security across its environment?
How does the unit ensure end points and servers are adequately secure, up-to-date, and/or patched?
How does the unit comply with logging standards?