Fund Accounting 

Authorized Banner users can transfer budget dollars between Fund Codes, staying within the boundaries of E&G, Overhead or Auxiliaries. 

The transfer takes place on Banner Form FZABDGT, and the money is moved immediately upon entry of the transaction. No further approvals are required.  

Important Points: 

• • • You CANNOT cross boundaries between E&G, Overhead, or Auxiliaries 

    • You can transfer from one fund to one fund OR one fund to multiple funds in one transaction

    • You can transfer budget dollars FROM your department to another

    • You CANNOT take budget from another department (they enter that transaction) 

Visit the Budget Office Website for more information on these types of transactions. 

Other Banner Forms associated with Budget Transfers include: 

• FGIBAVL: displays budget controls and the total budget amount available 

• FGIBDST: check the budget availability of an individual fund or account 

• FGIJSUM: used to see the details of the transfer before it is completed 

• FGITRND: shows the year to date transactions on that fund and can provide access to FGIDOCR to provide more activity details of a fund

Account codes are important in Banner transactions. 

Check the Banner Budget Level Account Codes in the linked manual on page 23 before completing a budget transfer. 

A journal entry is used to make corrections to posted finance transactions by transferring expenditures (money spent) from one fund to another. This is for items/charges that HAVE posted that are NOT related to salary. 

The Controller's Office is responsible for entering and approving journal entries and requires that you fill out the journal entry form. You can download this form as an Excel sheet, complete the form, and submit it to the Controller's office with proper documentation and justification. 

Per revisions to Policy 3255: Cost Transfers on Sponsored Projects, operating cost transfer requests greater than $2,000 are routed to OSP for approval with appropriate documentation. After approval, OSP will forward the cost transfer request to the Controller’s Office for processing. Additionally, OSP will complete a risk-based post-audit review of cost transfers and any unallowable or unallocable costs discovered will be transferred to a non-sponsored fund.

All journal transfers on sponsored project funds, regardless of amount, should be sent directly to the Controller's Office (Mail Code 0313 or genactg@vt.edu). The Controller's Office will forward on any entries that exceed $2,000 to OSP for review and approval prior to recording in Banner.