Leave

Leave reporting

The Department of Human Resources is responsible for the Leave & Time Worked Reporting System at Virginia Tech.

Learn more about your leave benefits.

How to Submit Leave

Leave is submitted electronically on the 10th of every month for salaried employees.

Leave must be submitted using the Leave & Time Worked Reporting System at Virginia Tech.

Leave Representative Training

Human Resources is responsible for all training with the leave system. To sign up for Leave Representative Training, visit the PageUp LMS.

Leave Representative Access

Access is granted to the leave system based on the HR Banner Access form. Follow the directions in the resource guide (p3) in order to obtain the proper access for this system.

Leave Reconciliation

As a best practice, you should review leave entry and approval every month to ensure that your department is in compliance with this requirement.

Steps to Reconcile Leave:

Visit the Controller’s Office website
Click Legacy Web Reports on the right
Log in (with Banner/Oracle Username and Password)
Click Leave Reports
Click Leave Entry Checklist New System
Type in the Department, Leave Year, and Leave Period (see table below)
Click Submit Interactive
Click to view PDF or HTML version
Look at who has submitted, signed, etc. to reconcile

January 10- February 9, Leave Period 1; February 10- March 9, Leave Period 2; March 10- April 9, Leave Period 3; April 10- May 9, Leave Period 4; May 10- June 9, Leave Period 5; June 10-July 9, Leave Period 6; July 10-August 9, Leave Period 7; August 10-September 9, Leave Period 8; September 10- October 9, Leave Period 9; October 10-November 9, Leave Period 10; November 10-December 9, Leave Period 11; December 10-January 9, Leave Period 12

Leave Sharing Guidelines: Policy 4340

P6A Leave Sharing Donor Form

Leave Donations:

If you are a salaried classified/staff employee or a regular faculty member that earns annual leave, you have an opportunity to donate annual leave in increments of 8 hours during an open leave share. Requests for leave share will be sent out periodically.

There is no maximum donation limitation per year, nor is there a minimum balance that must be maintained. If you wish to donate leave, you can use the Leave Sharing Donor Form.

Leave donations received after the employee's eligibility status changes (such as, return to work, disability retirement, retirement, etc.) will be returned to the donor in accordance with established HR procedures.

You MUST donate your leave to either a specific individual or area.

You can send the completed form to: Human Resources – (0318)

Questions to Ask Yourself: