The Village of Rutland keeps and maintains records of its affairs and instruments which governs and documents its business and operations. Much of these records are privy to the general public, which means the general public has the lawful right to inspect certain records. All public records must be made available for public inspection; and through this page, you can learn more about the process of inspecting our public records.

A public record is:

• Any document, device, or item, regardless of physical form or characteristic, including an electronic record as defined in Ohio Rev. Code Sec. 1306.01;

• Created or received by or coming under the jurisdiction of any public office; and

• Serves to document the organization, functions, policies, decisions, procedures, operations or other activities of the office.

What records are exempt from public inspection?

The Ohio Public Records Act enumerates certain records protected from public inspection. This means that such records may not be accessed, viewed or copied by the general public. Such records are those set forth in Ohio Rev. Code Sec. 149.43(A)(1)(a)-(mm).

How may I request a public record?

Any person may request a public record in person, in writing, by fax or by telephone. Upon receiving the request, a public official from the Village of Rutland will fulfill the request as soon as possible. This fulfillment time is factored based upon the record requested and the time needed to locate and extract the record from the Village archives repository. It is important to note the Village is comprised of part-time staff with limited support staff, which may result in delays in the fulfillment of public record requests.

Request a Public Record In Person

Request a Public Record In Writing (By Mail)

Request a Public Record In Writing (By eMail)

Information coming soon . . .

Information coming soon . . .