RUTLANDOHIO
Tyler M. Eblin, Mayor
OFFICE OF THE CLERK-FISCAL OFFICER
Welcome
The Office of the Clerk-Fiscal Officer is responsible for the administrative and financial management of the Village. The office combines the once-elected offices of Village Clerk and Village Treasurer and its holder is appointed by the Mayor by and with the advice and consent of the Village Council. The Village Clerk-Fiscal Officer keeps and maintains a record of all proceedings of the Village Council and its boards and commissions and all rules, bylaws, resolutions, and ordinances passed or adopted. The Village Fiscal Officer additionally collects and disburses all fees, fines, taxes and other financial payments owed to the Village of Rutland; and carries out all human resource functions of the Village.
Contact Information
Delaynie Potts, Clerk-Fiscal Officer
Rutland Civic Center-Village Hall337 Main Street, Post Office Box 297Rutland, Ohio 45775Telephone: (740) 742 2121 Ext. 1000📧 Send an e-Mail
Annually, the Rutland Village Council passes an appropriation measure setting aside taxpayer dollars for municipal operations and services. These appropriations comprise the annual municipal fiscal budget and are posted to the Village's Uniform Accounting Network (UAN). As the fiscal year progresses, expenditures are compared against appropriated amounts set forth in the appropriation ledger to avoid overspending. To view the annual municipal fiscal budgets, refer to the link provided.
The Village of Rutland is committed to financial transparency. We believe that taxpayers should be continuously informed as to the expenditures of their tax dollars through both an in-person and online medium. The Village Clerk-Fiscal Officer monthly prepares and communicates to the Mayor and Village Council a comprehensive Village Finance Report, which includes the status of appropriations, the status of public funds, summary of bills to pay, as well as expenditures and receipts. The figures outlined in these reports can be accessed via the link below.
Every three years, the Village undergoes a financial audit, where the books and financial accounts and statements of the Village are examined for proper financial management. These audits are performed by the State Auditor's Office. A copy of each audit report may be accessed by the link below. When arriving at the Audit Search page, enter "Village of Rutland" in the Entity Name field, and then click enter.
The Village of Rutland has been declared to be in a state of fiscal emergency. Your Village officials are working in close partnership with the Ohio Auditor of State and Local Government Services to prepare, adopt and implement an effective recovery plan to correct the cause of the fiscal emergency. The end goal is to overcome the fiscal emergency within two years, but no more than five years.
Accounting and Budgeting
Legislation
All other administrative forms are accessible via the Uniform Accounting Network (UAN).
Effective January 1, 2023, the Village of Rutland will enact a 1.0% (.01) income tax which is imposed on earned income consisting of wages, salaries, and net profit of business attributable to activities in the Village.
Public bidding for local projects and surplus equipment for sale is administered by the Village Clerk-Fiscal Officer. Local projects with a budget exceeding $50,000 require public bidding. The Rutland Village Council additionally reserves the right to offer for public bid any project with a budget less than $50,000. Surplus equipment owned by the Village offered for sale by Rutland Village Council also requires public bidding. Bid opportunities are posted via the link provided.
There are currently no public bid opportunities.
The Office of the Village Clerk-Fiscal Officer is tasked with the issuance of public notices of all municipal ordinances and resolutions and other legislative measures adopted or passed by the Village Council, as well as public notices of all requests for proposals, quotations and other procurement measures. To access public notices of municipal ordinances, resolutions and other legislative measures, click the link provided. To access public notices of RFP's, RFQ's and other bidding opportunities, refer to the Public Bidding section on this webpage.
The Village Clerk-Fiscal Officer is the custodian of the public records of the Village of Rutland and is responsible for keeping an accurate account of all appropriations of public funds; fund balances; warrants drawn from the Village Treasury; revenues; executive orders issued by the Mayor; ordinances, resolutions and records of proceedings of the Village Council and proclamations issued in the name of the Village. These records are published online through the Village's public records portal, however, it is important to note public records dated prior to January 1, 2020 are not currently published online. Please, contact the Office of the Village Clerk-Fiscal Officer to access these records.
Delaynie Potts, M.A., Village Clerk-Fiscal Officer
The Office of the Village Fiscal Officer was created by the Rutland Village Council in 2004 and consolidates the former elected offices of Village Clerk and Village Treasurer. The office holder is appointed by the Mayor by and with the advice and consent of the Council and performs the duties prescribed by law to the Village Clerk and Village Treasurer.
The Village Fiscal Officer oversees and carries out the functions of the Administration and Finance Department and fulfills the duties set forth in Codified Ordinance 31.040 through 31.065, Rutland Municipal Code.
The Department of the Clerk-Fiscal Officer can be contacted by telephone at (740) 742 2121.
