Submitting PTO on Behalf of Employee

To submit PTO on behalf of an employee, follow the step-by-step instructions below.

If at any time you would like to view the PTO Submitted/Requested Reports, directions for accessing these reports can be found on the "Reports" page of this user guide.

📍 Please note that all screenshots and directions located within this site are taken from the desktop version of UKG.

Adding PTO to an Employee's Timecard

Hourly Employees

Managers can add PTO on behalf of employees in a similar fashion to adding a punch.

First, navigate to the employee timecard.

Then, select the Pay Code option and it will open a dropdown (see yellow-highlighted image below.)

Here, you will select PTO for external EEs and PTO INT for internal EEs (see image to the right).

Next, add the amount in the Amount section (see image to the right)
- - You will see multiple options to choose from, like scheduled day or half scheduled day.
    - - Note: This will only work if the employee has a schedule on that day.
  - You can type in the amount, as well.

Make sure you Save.

Salaried Employees

For an exempt timecard in Kronos, you will need to Add New (see image to the right).

A bar will appear on the right side of the screen.

You will need to change the paycode to PTO for external and PTO INT for internal.
- - Nothing is entered in the transfer area underneath the paycode. It is left blank.
Then, select Apply at the bottom.

This will add a PTO row. Then, you will select the day and add the time (see image below)

Then, add the time by choosing the schedule time or add the amount (see image to the right).

Make sure you Save.

To see the end result of this process, look at the image to the right.

📢If you navigate away from the current page without saving, all of your work you have done since your last "Save" will be erased.

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