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To approve timecards, you can either follow the step-by-step instructions below or view this example video.
📍 Please note that all screenshots and directions located within this site are taken from the desktop version of UKG.
First, navigate to the Dataview Library
First, navigate to the Dataview Library
Accessing the Library
Accessing the Library
Click on the three lines in the upper left corner of your screen.
Click on Dataviews & Report's ˅ arrow.
Click on "Dataview Library."
Here, you will see many different reporting options grouped by function.
Scroll down to the "Other" category, and click on the "Employee Basic Summary" option (see image below).
Click on "Employee Basic Summary" in the upper left corner of your screen.
Here, you scroll to see all Dataview options or type in the search bar to find a particular report.
Unapproved Timecards Summary
Unapproved Timecards Summary
Why would I use this report? This report will show you a list of all the timecards that are not approved for the week. As a manager goes through the week, they can correct and approve timecards individually, but that is a lengthier process than approving timecards from this report view. 📍 It is a good practice to check this report at the end of each week.
You can either scroll within the Dataview Library to locate or search to find the "Unapproved Timecards Summary" report.
You can view the report screen in the image below, and you will first need to make sure you change the pay period the "Current Schedule Period."
You will then see a list of timecards that have not been approved for the week.
If they are correct, you can select all of the names by checking the box to the left of each name or by clicking "Select All," and then click "Approve."
If you approve them, it does not mean that the timecard still cannot have new things added on or edited because payroll has not been closed out, yet.
If you then click to look at an approved timecard, the coloring of the timecard does change (see image to the right). This can confuse employees, but it only means that the timecard has been approved.
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